Seacube container leasing : 3 Considerations before Moving your Content to the Cloud

The Cloud & New Styles of Work are Changing Everything

It's not news that most organizations are moving to the cloud, but what's driving this transition? One of the biggest drivers is that the cloud simply makes life easier for today's workers. People are working in new ways. For example, they expect to work from anywhere, on any device. They increasingly need to collaborate both internally and externally. And they demand the same kinds of simple, intuitive user experiences they receive from the consumer solutions that are so ubiquitous in their everyday life.

Legacy enterprise content management (or ECM) solutions haven't kept up with these changes. As a result, employees that work with those systems get understandably frustrated, and it's no surprise that they look outside the company - and outside of IT-sanctioned tools - to solve their problems and help them be productive. But while this solves immediate problems for employees, it creates some serious problems for their organizations. First, they end up paying for expensive storage and on-premise systems that are not being used. Second, no one knows where employees are storing important company data and content or how it's being used. Third, while individuals become more productive, business processes become hard to track and manage in unsanctioned tools without IT oversight.

Faced with these kind of problems, it's no wonder so many companies are looking for ways to move to the cloud and re-engineer how they work with modern tools their employees actually enjoy using. The question is: can they make this transition without compromising their fundamental information governance and compliance requirements?

Meeting Enterprise Requirements in the Cloud

When moving to the cloud, companies still need to comply with the same enterprise requirements they had with legacy ECM solutions, such as information governance, data security and privacy, and regulatory compliance.

The cost of failing to address these requirements is significant - companies can face legal sanctions, security breaches, and fines from regulatory bodies. For example, the Financial Industry Regulatory Authority (FINRA), which regulates financial institutions, collected $135 million in fines last year due to non-compliance. Moreover, according to a report from the Ponemon Institute the average cost of a data breach this year was $3.79 million.

Organizations must meet these requirements while supporting new work styles for employees. Too often, companies feel these are competing needs, but there are solutions that address both.

Supporting Both Employee And Enterprise Needs

The good news is there are now solutions that embrace the way people work and meet enterprise requirements. These solutions are built for the cloud and mobile era while meeting the information governance, security, and compliance requirements of organizations.

This is in fact a core tenet of the Box content management cloud platform, which allows employees to collaborate internally & externally from any device and any location with a simple, easy-to-use solution. At the same time, it ensures the deepest enterprise-grade governance, security, and compliance for companies. How? At the center of this capability is Box Governance, which provides data retention, defensible discovery and advanced content security policies that enable enterprises to manage the information governance of their content while staying compliant & secure. Companies can manage their content lifecycle requirements by retaining documents for business & regulatory reasons, support defensible discovery to address litigation and legal requirements, and control sensitive content for internal & external collaboration.

Focusing on ease of use and addressing the needs of today's modern workers is important when moving to the cloud, but it cannot happen at the expense of strong information governance and compliance. The Box solution is one of the few cloud platforms that enables organizations to meet the needs of today's workers while satisfying enterprise regulatory requirements. It's through this balanced approach that Box delivers the most advanced and cohesive modern content management platform.

To learn more about Box Governance, please visit www.box.com/business/governance-and-compliance/ or reach out to your Box contact.