Microlink Berhad : • Admin Guide for 18th AGM

MICROLINK SOLUTIONS BERHAD

[Registration No. 200301018362 (620782-P)]

(Incorporated in Malaysia)

ADMINISTRATIVE GUIDE

FOR THE 18TH ANNUAL GENERAL MEETING (18TH AGM)

Date	:	Wednesday, 29 September 2021
Time	:	10.30am
Venue	:	Online meeting platform at https://agm.omesti.comprovided
		by Red Ape Solutions Sdn Bhd in Malaysia

FULLY VIRTUAL MEETING

On 28 May 2021, the Government of Malaysia announced the implementation of the nationwide Movement Control Order 3.0 (MCO 3.0 / total lockdown) to curb the spread of COVID-19 infection The period of the MCO 3.0 was initially set from 1 June 2021 until 14 June 2021, which was subsequently extended until 28 June 2021, and then beyond 28 June 2021. At the time of issuance of this Administrative Guide, only limited sectors of the economy are permitted to operate.

As part of the safety measures to curb the spread of COVID-19 and for the well-being of the shareholders of Microlink Solutions Berhad (Microlink/the Company), the 18th AGM of the Company will therefore be conducted on a fully virtual basis via live streaming and online remote voting using the RPEV facilities provided by Red Ape Solutions Sdn Bhd at its online meeting platform (Portal) at https://agm.omesti.com.

This is in line with the Guidance Note and Frequently Asked Questions on the Conduct of General Meetings for Listed Issuers revised by the Securities Commission Malaysia on 1 June 2021 (Revised Guidance Note and FAQs), whereby listed issuers are only allowed to conduct fully virtual general meetings during the MCO

3.0. A fully virtual general meeting is conducted online where all meeting participants, including the Chairman of the meeting, board members, senior management and shareholders, participate in the meeting remotely.

For the purpose of complying with Section 327(2) of the Companies Act 2016, which requires the Chairman of the Meeting to be at the main venue of the 18th AGM, in this instance it will be via the online meeting platform provided in Malaysia by Red Ape Solutions Sdn Bhd at its Portal at https://agm.omesti.com.

Please note that the quality of the live webcast and online remote voting throughout the 18th AGM are dependent on your internet bandwidth and stability of your internet connection.

RPEV FACILITIES

Shareholders are able to participate, speak (in the form of real-time submission of typed texts) and vote remotely at the 18th AGM using Remote Participation & Electronic Voting (RPEV) facilities via the Portal.

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PROCEDURES FOR RPEV

Shareholders/proxies/corporate representatives/attorneys who wish to participate in the 18th AGM remotely using the RPEV facilities, are to follow the requirements and procedures as summarised below:

	Procedures	Action
Before the day of the 18th AGM
1.		Register as a	• IMPORTANT: All SHAREHOLDERS ANDPROXIES must register as users
		User	on the Portal. [NOTE If you have previously registered as a user on the
			Portal for an earlier meeting, you may skip this step.]
			• Access the Portal athttps://agm.omesti.com
			• Click Login followed by Register to sign up as a user.
			• Complete your registration by filling in the information required and
			upload a softcopy of your MyKAD (front and back) or Passport.
			• Read and agree to the terms & conditions and then click Submit.
			• Your registration will be verified and, once approved, an email will be sent
			to you. Your email address must be valid in order for you to receive your
			verification email.
2.		Register intent	• You must register your intent to participate in the 18th AGM latest by
		to participate	10.30am on 28 September 2021. Registration will be available from
		in the 18th AGM	9.00am, Monday, 6 September 2021 onwards.
			• To register your intent to participate, visit the Portal at
			https://agm.omesti.comand login with your user ID and password.
			• Go to Main Menu, select Virtual Meetings.
			• On the Microlink 18th AGM row, select Register For Meeting.
			• Fill in your details as required, including your CDS number.
			• After verification of your registration against the General Meeting Record
			of Depositors dated 22 September 2021, you will receive an email
			confirming your registration for remote participation. The email will
			contain a link for you to join the 18th AGM.
			• NOTE: You may register your intent to participate in the 18th AGM when
			you register as a user. Alternatively, you may register your intent to
			participate in the 18th AGM after your registration as a user is approved.
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Procedures	Action
3.	Appoint a	• Should you be unable to participate in the 18th AGM, you may appoint a
	Proxy	proxy to participate and vote on your behalf.
		• On the Microlink 18th AGM row in the Portal, select Nominate Proxy.
		• Either select Chairperson if you choose Chairperson to be your proxy or
		Third Party if you choose other people to be your proxy.
		• Fill in your details as required including your CDS account number and
		Proxy details.
		• Should you wish to appoint more than one (1) proxy, you will need to key
		in their details separately (one submission per proxy), as well as the
		number of shares represented by each proxy.
		• Enter your voting instructions for the resolutions (otherwise your proxy
		will decide your vote) and submit.
		• You may view your proxy form submissions under My Records.
		• NOTE: Your appointed proxy must register as a user on the portal [See
		Step 1] to be able to participate in the 18th AGM on your behalf.

4.	Submit	• Select Virtual Meetings under Main Menu.
	Questions	• On the Microlink 18th AGM row, select Submit Question to post your
	before the 18th	questions.
	AGM	• You may only submit questions after your request to participate in the 18th
		AGM is approved.
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	Procedures		Action
On the day of the 18th AGM
5.		Login to the	EITHER:
		Portal and	•	Click on the link in your confirmation email at any time within 30
		participate in		minutes before the start of the 18th AGM. For security purposes, you
		the 18th AGM		may be asked for your credentials before entering the Portal.
		through Live	OR:
		Streaming	•	Login to the portal at https://agm.omesti.comwith your user ID /
				password.
			•	On the Microlink 18th AGM row, click Join Meeting. You will join the live
				streaming of the 18th AGM.
			•	Please take note that the quality of the live streaming is dependent on the
				bandwidth and stability of your internet connection.
6.		Submit	• To submit question(s) for the Chairman/Board/Management during the
		Questions		18th AGM, you may use the Submit Question function on the right of the
		During the 18th		Live video. The Chairman/Board/Management will endeavour to respond
		AGM		during the 18th AGM to all relevant questions submitted.
7.		Online Remote	•	Voting will open once the Chairman of the 18th AGM declares that the
		Voting		voting function is activated. It will end when advised by the Chairman.
			• Select the Voting function next to Join Meeting
			• Cast your vote on all resolutions as shown on screen. Click submit. Once
				submitted, your votes will be final and cannot be changed.
8.		End of RPEV	•	The RPEV facilities will end and the Submit Question function will be
		facilities		disabled as soon as the Chairman of the 18th AGM announces the closure
				of the 18th AGM.

Note to users of the RPEV facilities:

1. Once your application to participate in the 18th AGM is approved, you will be granted the rights to participate in the live stream broadcast of the 18th AGM and to vote remotely. Your login to the Portal on the day of the 18th AGM and clicking "Join Meeting will indicate your presence at the 18th AGM.
2. If you encounter any issues with your online registration, logging-in or online remote voting at the Portal, please call [phone] during office hours or email to [e-mail] assistance.

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APPOINTMENT OF PROXY

1. The 18th AGM will be conducted on a fully virtual basis. If you are unable to participate in the 18th AGM, you may appoint a proxy of your choice or the Chairman of the 18th AGM and indicate your voting instructions in the Form of Proxy.

1. Your Form of Proxy must be submitted not less than 24 hours before the time appointed for holding the 18th AGM or any adjournment thereof, otherwise the Form of Proxy shall be treated as invalid.
   You may submit the Form of Proxy electronically via the Portal at https://agm.omesti.comno later than Tuesday, 28 September 2021 at 10.30am. See Step 3 above, "Appoint a Proxy".
   You may also submit the Form of Proxy by email to [e-mail], by fax to [phone]/02 or by post to the following Registered Office address:
   MICROLINK SOLUTIONS BERHAD [Registration No. 200301018362 (620782-P)]Ho Hup Tower - Aurora Place, 2-07-01- Level 7 Plaza Bukit Jalil, No. 1, Persiaran Jalil 1 Bandar Bukit Jalil, 57000 Kuala Lumpur
   For the safety of all concerned, it is highly recommended that you submit your Form of Proxy via the Portal or via email to [e-mail].

1. CORPORATE REPRESENTATIVES/ATTORNEYS: In order to participate in the 18th AGM via RPEV facilities, the following requirements apply and must be completed not less than 24 hours before the time appointed for holding the 18th AGM or any adjournment thereof:

Corporate representatives of	To deposit their original certificate of appointment of
corporate shareholders	corporate representative at the Registered Office of the
	Company as above
Attorneys appointed by power	To deposit their power of attorney at the Registered
of attorney	Office as above

IV.	Any shareholder who has appointed a proxy/attorney/authorised representative to participate at the
	18th AGM via RPEV facilities must ensure that this person[s] register as a user at the Portal latest by
	Tuesday, 28 September 2021 at 10.30am.

POLL VOTING

1. Voting at the 18th AGM will be conducted by poll in accordance with Rule 8.31A of the ACE Market Listing Requirements of Bursa Malaysia Securities Berhad. The Company has appointed Red Ape Solutions Sdn Bhd as Poll Administrator to conduct the poll by way of online remote voting. Quantegic Services Sdn Bhd is appointed as Scrutineers to verify the poll results.

1. Shareholders/proxies may proceed to vote on the resolutions online once the Chairman of the 18th AGM declares that the voting platform is activated and will end upon declaration by the Chairman. Please refer to item 6 for voting procedures using the RPEV facilities.

1. Upon completion of the voting session, the Scrutineers will verify the poll results. The declaration of results will be made by the Chairman of the 18th AGM.

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