K M Sugar Mills : 2023

P R A G A T I G U P T A

P r a c t i c i n g C o m p a n y S e c r e t a r y

REPORT OF SCRUTINIZER

To,

The Chairman 50th Annual General Meeting of Equity Shareholders of M/s K M SUGAR MILLS LIMITED

11 MOTI BHAWAN COLLECTOR GANJ, KANPUR ‐ 208001, Uttar Pradesh

Dear Sir,

At the outset, I would like to thank you for appointing me as scrutinizer for the remote e‐voting and voting by your members through Video Conferencing, at the 50th Annual General Meeting of your Company held on Monday, the 25th day of September, 2023 at 11:00 a.m. through Video Conferencing or other audio‐Visual Means.

I am pleased to submit my Scrutinizer's Report which is comprehensive and self‐explanatory in all respect.

Thanking you, Yours faithfully,

PRAGATI GUPTA

Digitally signed by PRAGATI GUPTA

DN: c=IN, postalCode=226023, st=Uttar Pradesh, l=LUCKNOW, o=Personal, serialNumber=7ce55ca08022f09f0ea2e94666ef5e f494fbb12707aa82ee7ef8b2c6653c63ce, pseudonym=958120211120145144504, 2.5.4.20=e2ad09d338c8d803d432219f9b237b6ac a6529be020b5a86ea52c02f12685eda, email=[e-mail], cn=PRAGATI GUPTA, title=9581

Date: 2023.09.25 17:56:04 +05'30'

Pragati Gupta

Practising Company Secretary

ACS - 19302, C.P. ‐ 7878

Date: 25th day of September, 2023

UDIN:‐ A019302E001075161

C‐17, Vinay Nagar, Krishna Nagar, Lucknow - 226023, U.P.

Phone : [phone], Email - [e-mail]

Pragati Gupta

Practicing Company Secretaries

	SCRUTINIZER'S REPORT
Name of the Company		K M SUGAR MILLS LIMITED
Meeting		50th Annual General Meeting
Date and Time		Monday, the 25th day of September, 2023 at
		11.00 A.M.
Venue/Mode		Video Conferencing or other audio‐Visual
		Means
1. Appointment as Scrutinizer

I was appointed as Scrutinizer for the remote e‐voting as well as the voting to be conducted through Video Conferencing at 50th Annual General Meeting of K M SUGAR MILLS LIMITED (hereinafter referred as "the Company") held on Monday, the 25th day of September, 2023 at 11.00 A.M. through Video Conferencing or other audio Visual Means.

2. Dispatch of Notice Convening the Meeting

The Company had informed that, on the basis of Register of Members and the list of Beneficiary Owners (cut of date September 18, 2023) made available to by the depositories viz., National Securities Depositories Limited and Central Depositories Services (India) Limited for the purpose of voting, the Company completed dispatch of notice & 50th annual Report in the following manner:

By email	To 45326 members who have registered
	their e‐mail ids with Depository/the RTA
	on 18.08.2023
By Physical mode	Not Applicable pursuant to the MCA
	General Circular No. 14/2020 dated April
	08, 2020.

3. Cut Off Date

The Voting rights were reckoned as on the September 18, 2023, being the Cut‐off date

C‐17, Vinay Nagar, Krishna Nagar, Lucknow - 226023, U.P.

Phone : [phone], Email - [e-mail]

Page 2 of 18

Pragati Gupta

Practicing Company Secretaries

for the purpose of deciding the entitlements of members for remote e voting and voting at the meeting through Video Conferencing.

1. Remote E‐Voting
2. 1. Agency
      The Company had appointed Link Intime India Private Limited (LIIPL) Limited as the agency for providing e‐voting platform.
   2. Remote E voting
      Remote e voting was open from Friday, September 22, 2023 at 09:00 hrs. to Sunday, September 24, 2023 at 17:00 hrs and Members were required to cast their votes electronically conveying their assent or dissent in respect of all the Ordinary and /or Special Resolutions, on e‐voting platform provided by Link Intime India Private Limited (LIIPL).
3. Voting at AGM through Video Conferencing
4. 1. As prescribed under Rule 20(4)(xiii) of the Companies (Management and Administration) Rule, 2015, for the purpose of ensuring that members who have cast their votes through remote e‐voting do not vote again at the general meeting, after the closure of period of e‐ voting, the Scrutinizer was provided access to particulars of members such as ‐ their names folio, number of shares held, but not the manner in which they have voted.
   2. Accordingly Link Intime India Private Limited (LIIPL), the e‐voting agency provided us the name, DP ID/folio numbers and shareholding of the members who had cast their votes though remote e voting.
   3. The Company has authorized M/s Link Intime India Private Limited (RTA), Registrar and Transfer Agent of the Company to provide necessary support for remote e‐voting as well as for voting in the AGM and RTA provided the same.
5. Counting Process
6. 1. On completion of voting at the meeting through Video Conferencing, the Company provided me with the list of members who had cast their votes, with their holding details and details of vote on each of the resolution.
   2. The votes were reconciled with the records maintained by the Company and RTA with respect to the authorized representatives lodged with the Company.
   3. I unblocked the remote e voting results on the Link Intime India Private Limited (LIIPL), E‐voting platform and downloaded the e voting details.
7. Result
8. 1. I observed that

C‐17, Vinay Nagar, Krishna Nagar, Lucknow - 226023, U.P.

Phone : [phone], Email - [e-mail]

Page 3 of 18

Pragati Gupta

Practicing Company Secretaries

7.1.1. 57 Member joined this meeting and 10 Members had cast their votes through Video Conferencing platform provided for the AGM.

7.1.2. 38 Members had casted their votes through remote e‐voting.

1. The result of remote e‐voting and votes through Video Conferencing as well as consolidated result with respect to each item on the Agenda as set out in the notice of the 50th AGM dated August, 05 2023 is enclosed as Annexure - 1, 2 and 3 respectively.
2. Based on the aforesaid result, the Ordinary resolutions and the special resolution as contained in item no. 1 to 8 of the notice dated August, 05 2023 have been passed with the requisite majority.
3. Soft copy of the List of Members, for both voting at AGM through Video Conferencing as well as remote e‐voting containing the details of members who voted "FOR", who voted "AGAINST" & whose votes were declared "INVALID", for each resolution will be emailed to the Company, after the announcement of the result by the Company.
4. The electronic data and all other relevant records shall also be duly handed over to the Company for keeping in safe records, after the announcement of the result by the Company.

PRAGATI GUPTA

Digitally signed by PRAGATI GUPTA

DN: c=IN, postalCode=226023, st=Uttar Pradesh, l=LUCKNOW, o=Personal, serialNumber=7ce55ca08022f09f0ea2e94666ef5ef494f bb12707aa82ee7ef8b2c6653c63ce, pseudonym=958120211120145144504, 2.5.4.20=e2ad09d338c8d803d432219f9b237b6aca652 9be020b5a86ea52c02f12685eda, email=[e-mail], cn=PRAGATI GUPTA, title=9581

Date: 2023.09.25 17:56:53 +05'30'

Pragati Gupta

Practising Company Secretary

ACS - 19302, C.P. ‐ 7878

Date: 25th day of September, 2023

UDIN:‐ A019302E001075161

C‐17, Vinay Nagar, Krishna Nagar, Lucknow - 226023, U.P.

Phone : [phone], Email - [e-mail]

Page 4 of 18

Pragati Gupta

Practicing Company Secretaries

Annexure‐1

Results of remote E‐Voting conducted at the 50th Annual General Meeting of

K M SUGAR MILLS LIMITED

1. The result of remote e‐voting is as under:

1. Resolution 01 ‐ Adoption of the standalone and consolidated Financial Statements of the Company for the financial year ended 31st March, 2023, and the Reports of the Board of Directors and the Auditors thereon. (Ordinary Resolution):
2. 1. Voted in favour of the resolution:

ii.

Number of members	Number of votes
who voted in favour	casted in favour of the
through remote ‐	resolution
electronic voting
system
37	41636486

Voted against the resolution:

• of total number of valid votes casted on the resolution

100%

iii.

Number of members	Number of votes
who voted against	casted against the
through remote ‐	resolution
electronic voting
system
1	165
Invalid votes :

• of total number of valid votes casted on the resolution

0.00%

Total number of members whose	Total number of votes casted by
votes were declared invalid	members whose votes were
	declared invalid
NIL	NIL

C‐17, Vinay Nagar, Krishna Nagar, Lucknow - 226023, U.P.

Phone : [phone], Email - [e-mail]

Page 5 of 18