Encavis : information section 125 and table 3

Annual general meeting of Encavis AG on 5 June 2024

Convenience Translation

Information pursuant to section 125 para. 1 German Stock Corporation Act (AktG) in connection with section 125 para. 5 AktG, article 4 para. 1 and table 3 of the annex to Implementing Regulation (EU) 2018/1212

Type of Information	Description
A. Specification of the message
1. Unique identifier of the event	ECV062024oHV
2. Type of message	Meeting notice of a general meeting
	[format pursuant to Implementing Regulation (EU) 2018/1212: NEWM]
B. Specification of the issuer
1. ISIN	DE0006095003; DE000A4BGGQ8; DE000A409617
2. Name of issuer	Encavis AG
C. Specification of the meeting
1. Date of the general meeting	05.06.2024
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	20240605]
2. Time of the general meeting	11:00 hours (CEST)
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	09:00 UTC]
3. Type of the general meeting	Ordinary annual general meeting
	[format pursuant to Implementing Regulation (EU) 2018/1212: GMET]
4. Location of the general meeting	Privathotel Lindtner, Heimfelder Straße 123, 21075 Hamburg, Germany
5. Record Date	14.05.2024, 24:00 hrs. (CEST)
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	20240514]
6. Uniform Resource Locator (URL)	https://www.encavis.com/en/green-capital/investor-relations/agm
D. Participation in the general meeting
D. Participation in the general meeting - Voting in person on site
1. Method of participation by shareholder	Voting in person on site
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	PH; ISO 20022: PHYS]
2. Issuer deadline for the notification of participation	29.05.2024, 24:00 hours (CEST)
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	20240529; 22:00 UTC]
3. Issuer deadline for voting	05.06.2024, until the end of voting
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	20240605; until the end of voting]

1

Annual general meeting of Encavis AG on 5 June 2024

Convenience Translation

D. Participation in the general meeting - proxies nominated by the Company

1. Method of participation by shareholder	Exercising the right to vote by granting authority and issuing instructions
	to the proxies nominated by the Company
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	PX; ISO 20022: PRXY]
2. Issuer deadline for the notification of participation	29.05.2024, 24:00 hours (CEST)
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	20240529; 22:00 UTC]
3. Issuer deadline for voting	Granting authority (with voting instructions) to the proxies nominated by
	the Company

1. • in writing or in text form by postal mail, email or the password- protected internet service at https://www.encavis.com/en/green-capital/investor-relations/agm by 04.06.2024, 24:00 hours (CEST)
     [format pursuant to Implementing Regulation (EU) 2018/1212: 20240604; 22:00 UTC]
   • if attending the Annual General Meeting in person on 05.06.2024, until the start of voting
     [format pursuant to Implementing Regulation (EU) 2018/1212: 20240605; until the start of voting]
2. Participation in the general meeting - proxy authorization

1. Method of participation by shareholder	Exercising the right to vote through an authorized third party
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	PX; ISO 20022: PRXY]
2. Issuer deadline for the notification of participation	29.05.2024, 24:00 hours (CEST)
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	20240529; 22:00 UTC]
3. Issuer deadline for voting	Exercise of voting rights by the authorised third party on
	05.06.2024, until the end of voting at the Annual General Meeting
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	20240605; until the end of voting]
	Exercising of voting rights by the proxy through granting sub-proxies
	and issuing instructions to the proxies nominated by the Company:
	• in writing or in text form by postal mail, email or the password-
	protected internet service at
	https://www.encavis.com/en/green-capital/investor-relations/agm
	by 04.06.2024, 24:00 hours (CEST)
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	20240604; 22:00 UTC]
	• if attending the Annual General Meeting in person on
	05.06.2024, until the start of voting
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	20240605; until the start of voting]

2

Annual general meeting of Encavis AG on 5 June 2024

Convenience Translation

	E. Agenda
E. Agenda - item 1
1. Unique identifier of the agenda item	1
2. Title of the agenda item	Submission of the adopted annual financial statements, the approved
	consolidated financial statements and the combined management
	report for Encavis AG and the Group for the 2023 financial year,
	including the explanatory report by the Management Board on the
	disclosures pursuant to sections 289a, 315a HGB and the report by the
	Supervisory Board for the 2023 financial year
3. Uniform Resource Locator (URL) of the materials	https://www.encavis.com/en/green-capital/investor-relations/agm
4. Vote
5. Alternative voting options
E. Agenda - item 2
1. Unique identifier of the agenda item	2
2. Title of the agenda item	Resolution on the appropriation of net retained profit
3. Uniform Resource Locator (URL) of the materials	https://www.encavis.com/en/green-capital/investor-relations/agm
4. Vote	Binding vote
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	BV; ISO 20022: BNDG]
5. Alternative voting options	Vote in favour, Vote against, Abstention
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	VF, VA, AB; ISO 20022: CFOR, CAGS, ABST]
E. Agenda - item 3
1. Unique identifier of the agenda item	3
2. Title of the agenda item	Resolution on the approval of the actions of the members of the
	Management Board for the 2023 financial year
3. Uniform Resource Locator (URL) of the materials	https://www.encavis.com/en/green-capital/investor-relations/agm
4. Vote	Binding vote
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	BV; ISO 20022: BNDG]
5. Alternative voting options	Vote in favour, Vote against, Abstention
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	VF, VA, AB; ISO 20022: CFOR, CAGS, ABST]

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Annual general meeting of Encavis AG on 5 June 2024

Convenience Translation

E. Agenda - item 4a

1. Unique identifier of the agenda item	4a
2. Title of the agenda item	Resolution on the approval of the actions of the members of the
	Supervisory Board for the 2023 financial year - Individual discharge of
	Mr Dr. Rolf Martin Schmitz
3. Uniform Resource Locator (URL) of the materials	https://www.encavis.com/en/green-capital/investor-relations/agm
4. Vote	Binding vote
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	BV; ISO 20022: BNDG]
5. Alternative voting options	Vote in favour, Vote against, Abstention
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	VF, VA, AB; ISO 20022: CFOR, CAGS, ABST]
E. Agenda - item 4b
1. Unique identifier of the agenda item	4b
2. Title of the agenda item	Resolution on the approval of the actions of the members of the
	Supervisory Board for the 2023 financial year - Individual discharge of
	Mr Dr. Manfred Krüper
3. Uniform Resource Locator (URL) of the materials	https://www.encavis.com/en/green-capital/investor-relations/agm
4. Vote	Binding vote
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	BV; ISO 20022: BNDG]
5. Alternative voting options	Vote in favour, Vote against, Abstention
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	VF, VA, AB; ISO 20022: CFOR, CAGS, ABST]
E. Agenda - item 4c
1. Unique identifier of the agenda item	4c
2. Title of the agenda item	Resolution on the approval of the actions of the members of the
	Supervisory Board for the 2023 financial year - Individual discharge of
	Mr Albert Büll
3. Uniform Resource Locator (URL) of the materials	https://www.encavis.com/en/green-capital/investor-relations/agm
4. Vote	Binding vote
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	BV; ISO 20022: BNDG]
5. Alternative voting options	Vote in favour, Vote against, Abstention
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	VF, VA, AB; ISO 20022: CFOR, CAGS, ABST]

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Annual general meeting of Encavis AG on 5 June 2024

Convenience Translation

E. Agenda - item 4d

1. Unique identifier of the agenda item	4d
2. Title of the agenda item	Resolution on the approval of the actions of the members of the
	Supervisory Board for the 2023 financial year - Individual discharge of
	Mr Professor Dr. Fritz Vahrenholt
3. Uniform Resource Locator (URL) of the materials	https://www.encavis.com/en/green-capital/investor-relations/agm
4. Vote	Binding vote
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	BV; ISO 20022: BNDG]
5. Alternative voting options	Vote in favour, Vote against, Abstention
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	VF, VA, AB; ISO 20022: CFOR, CAGS, ABST]
E. Agenda - item 4e
1. Unique identifier of the agenda item	4e
2. Title of the agenda item	Resolution on the approval of the actions of the members of the
	Supervisory Board for the 2023 financial year - Individual discharge of
	Ms Christine Scheel
3. Uniform Resource Locator (URL) of the materials	https://www.encavis.com/en/green-capital/investor-relations/agm
4. Vote	Binding vote
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	BV; ISO 20022: BNDG]
5. Alternative voting options	Vote in favour, Vote against, Abstention
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	VF, VA, AB; ISO 20022: CFOR, CAGS, ABST]
E. Agenda - item 4f
1. Unique identifier of the agenda item	4f
2. Title of the agenda item	Resolution on the approval of the actions of the members of the
	Supervisory Board for the 2023 financial year - Individual discharge of
	Mr Dr. Henning Kreke
3. Uniform Resource Locator (URL) of the materials	https://www.encavis.com/en/green-capital/investor-relations/agm
4. Vote	Binding vote
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	BV; ISO 20022: BNDG]
5. Alternative voting options	Vote in favour, Vote against, Abstention
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	VF, VA, AB; ISO 20022: CFOR, CAGS, ABST]

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Annual general meeting of Encavis AG on 5 June 2024

Convenience Translation

E. Agenda - item 4g

1. Unique identifier of the agenda item	4g
2. Title of the agenda item	Resolution on the approval of the actions of the members of the
	Supervisory Board for the 2023 financial year - Individual discharge of
	Mr Dr. Marcus Schenck
3. Uniform Resource Locator (URL) of the materials	https://www.encavis.com/en/green-capital/investor-relations/agm
4. Vote	Binding vote
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	BV; ISO 20022: BNDG]
5. Alternative voting options	Vote in favour, Vote against, Abstention
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	VF, VA, AB; ISO 20022: CFOR, CAGS, ABST]
E. Agenda - item 4h
1. Unique identifier of the agenda item	4h
2. Title of the agenda item	Resolution on the approval of the actions of the members of the
	Supervisory Board for the 2023 financial year - Individual discharge of
	Mr Thorsten Testorp
3. Uniform Resource Locator (URL) of the materials	https://www.encavis.com/en/green-capital/investor-relations/agm
4. Vote	Binding vote
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	BV; ISO 20022: BNDG]
5. Alternative voting options	Vote in favour, Vote against, Abstention
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	VF, VA, AB; ISO 20022: CFOR, CAGS, ABST]
E. Agenda - item 4i
1. Unique identifier of the agenda item	4i
2. Title of the agenda item	Resolution on the approval of the actions of the members of the
	Supervisory Board for the 2023 financial year - Individual discharge of
	Ms Isabella Pfaller
3. Uniform Resource Locator (URL) of the materials	https://www.encavis.com/en/green-capital/investor-relations/agm
4. Vote	Binding vote
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	BV; ISO 20022: BNDG]
5. Alternative voting options	Vote in favour, Vote against, Abstention
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	VF, VA, AB; ISO 20022: CFOR, CAGS, ABST]

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Annual general meeting of Encavis AG on 5 June 2024

Convenience Translation

E. Agenda - item 5

1. Unique identifier of the agenda item	5
2. Title of the agenda item	Resolution on the election of the auditor of the annual financial
	statements and the auditor of the consolidated financial statements for
	the 2024 financial year as well as the auditor for the audit review of any
	financial information during the year
3. Uniform Resource Locator (URL) of the materials	https://www.encavis.com/en/green-capital/investor-relations/agm
4. Vote	Binding vote
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	BV; ISO 20022: BNDG]
5. Alternative voting options	Vote in favour, Vote against, Abstention
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	VF, VA, AB; ISO 20022: CFOR, CAGS, ABST]
E. Agenda - item 6
1. Unique identifier of the agenda item	6
2. Title of the agenda item	Resolution on the approval of the remuneration report for the 2023
	financial year, prepared and audited in accordance with section 162
	AktG
3. Uniform Resource Locator (URL) of the materials	https://www.encavis.com/en/green-capital/investor-relations/agm
4. Vote	Advisory vote
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	AV; ISO 20022: ADVI]
5. Alternative voting options	Vote in favour, Vote against, Abstention
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	VF, VA, AB; ISO 20022: CFOR, CAGS, ABST]
E. Agenda - item 7
1. Unique identifier of the agenda item	7
2. Title of the agenda item	Resolution on the approval of the amended remuneration system for the
	members of the Management Board
3. Uniform Resource Locator (URL) of the materials	https://www.encavis.com/en/green-capital/investor-relations/agm
4. Vote	Advisory vote
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	AV; ISO 20022: ADVI]
5. Alternative voting options	Vote in favour, Vote against, Abstention
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	VF, VA, AB; ISO 20022: CFOR, CAGS, ABST]

7

Annual general meeting of Encavis AG on 5 June 2024

Convenience Translation

E. Agenda - item 8a

1. Unique identifier of the agenda item	8a
2. Title of the agenda item	Elections to the Supervisory Board - Individual election of Mr Dr Marcus
	Schenck
3. Uniform Resource Locator (URL) of the materials	https://www.encavis.com/en/green-capital/investor-relations/agm
4. Vote	Binding vote
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	BV; ISO 20022: BNDG]
5. Alternative voting options	Vote in favour, Vote against, Abstention
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	VF, VA, AB; ISO 20022: CFOR, CAGS, ABST]
E. Agenda - item 8b
1. Unique identifier of the agenda item	8b
2. Title of the agenda item	Elections to the Supervisory Board - Individual election of Ms Ayleen
	Oehmen-Görisch
3. Uniform Resource Locator (URL) of the materials	https://www.encavis.com/en/green-capital/investor-relations/agm
4. Vote	Binding vote
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	BV; ISO 20022: BNDG]
5. Alternative voting options	Vote in favour, Vote against, Abstention
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	VF, VA, AB; ISO 20022: CFOR, CAGS, ABST]
E. Agenda - item 9a
1. Unique identifier of the agenda item	9a
2. Title of the agenda item	Resolution on amendments to the Articles of Association (corporate
	purpose and virtual Annual General Meeting) - Amendment of Article 2
	(1) of the Articles of Association (corporate purpose)
3. Uniform Resource Locator (URL) of the materials	https://www.encavis.com/en/green-capital/investor-relations/agm
4. Vote	Binding vote
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	BV; ISO 20022: BNDG]
5. Alternative voting options	Vote in favour, Vote against, Abstention
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	VF, VA, AB; ISO 20022: CFOR, CAGS, ABST]

8

Annual general meeting of Encavis AG on 5 June 2024

Convenience Translation

E. Agenda - item 9b

1. Unique identifier of the agenda item	9b
2. Title of the agenda item	Resolution on amendments to the Articles of Association (corporate
	purpose and virtual Annual General Meeting) - Amendment Article 17a
	of the Articles of Association (virtual Annual General Meeting)
3. Uniform Resource Locator (URL) of the materials	https://www.encavis.com/en/green-capital/investor-relations/agm
4. Vote	Binding vote
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	BV; ISO 20022: BNDG]
5. Alternative voting options	Vote in favour, Vote against, Abstention
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	VF, VA, AB; ISO 20022: CFOR, CAGS, ABST]
E. Agenda - item 10
1. Unique identifier of the agenda item	10
2. Title of the agenda item	Resolution terminating the authorisation granted by the Annual General
	Meeting on 13 May 2020 regarding the issuance of bonds with
	warrants/convertible bonds, mezzanine capital and/or profit-linked
	bonds (or a combination of these instruments)
3. Uniform Resource Locator (URL) of the materials	https://www.encavis.com/en/green-capital/investor-relations/agm
4. Vote	Binding vote
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	BV; ISO 20022: BNDG]
5. Alternative voting options	Vote in favour, Vote against, Abstention
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	VF, VA, AB; ISO 20022: CFOR, CAGS, ABST]
E. Agenda - item 11
1. Unique identifier of the agenda item	11
2. Title of the agenda item	Resolution on the cancellation of the existing authorised capital and the
	creation of a new authorised capital with the authorisation to exclude
	subscription rights as well as the corresponding amendment to the
	Articles of Association
3. Uniform Resource Locator (URL) of the materials	https://www.encavis.com/en/green-capital/investor-relations/agm
4. Vote	Binding vote
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	BV; ISO 20022: BNDG]
5. Alternative voting options	Vote in favour, Vote against, Abstention
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	VF, VA, AB; ISO 20022: CFOR, CAGS, ABST]

9

Annual general meeting of Encavis AG on 5 June 2024

Convenience Translation

F. Specification of the deadlines regarding the exercise of other shareholders rights

F. Shareholder right - motions for additions to the agenda

1. Object of deadline	Submission of requests for additions to the agenda
2. Applicable issuer deadline	05.05.2024, 24:00 hours (CEST) (time of receipt decisive)
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	20240505; 22:00 UTC]
F. Shareholder right - countermotions
1. Object of deadline	Submission of countermotions to proposed resolutions on items on the
	agenda
2. Applicable issuer deadline	For countermotions to be made available to other shareholders:
	21.05.2024, 24:00 hours (CEST) (time of receipt decisive)
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	20240521; 22:00 UTC]
	For countermotions during the Annual General Meeting:
	05.06.2024
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	20240605]
F. Shareholder right - election proposals
1. Object of deadline	Submission of election proposals for the election of supervisory board
	members or auditors
2. Applicable issuer deadline	For election proposals to be made available to other shareholders:
	21.05.2024, 24:00 hours (CEST) (time of receipt decisive)
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	20240521; 22:00 UTC]
	For election proposals during the Annual General Meeting:
	05.06.2024
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	20240605]
F. Shareholder right - right to information
1. Object of deadline	Request for information on company matters (section 131 (1) AktG)
2. Applicable issuer deadline	On 05.06.2024 from the opening of the Annual General Meeting until
	the closing of the requests to speak by the chairman of the meeting
	[format pursuant to Implementing Regulation (EU) 2018/1212:
	20240605; from the opening of the Annual General Meeting until the
	closing of the requests to speak by the chairman of the meeting]

10