1. |
to receive the consolidated financial statements of the Corporation for the fiscal year ended January 31st, 2023, together with the auditors' report thereon;
|
2. |
to elect directors;
|
3. |
to re-appoint auditors;
|
4. |
to consider and, if deemed advisable, approve the continuation, amendment and restatement of the Corporation's Shareholder Rights Plan;
|
5. |
to consider and, if deemed advisable, approve the advisory resolution to accept the approach to executive compensation disclosed herein; and
|
6. |
to transact such further and other business as may properly come before the Meeting or any adjournment thereof.
|
SOLICITATION OF PROXIES
|
1
|
DELIVERY OF MEETING MATERIALS
|
1
|
APPOINTMENT OF PROXIES
|
2
|
ATTENDING THE MEETING
|
3
|
Registered Shareholders
|
3
|
Non-Registered Shareholders
|
3
|
Attending as a Guest
|
3
|
PARTICIPATING AT THE MEETING
|
4
|
Registered Shareholders and Duly Appointed Proxyholders
|
4
|
Non-Registered Shareholders
|
5
|
VOTING AT THE MEETING
|
5
|
REVOCATION OF PROXIES
|
6
|
VOTING OF PROXIES
|
6
|
VOTING OF SHARES
|
6
|
PRINCIPAL HOLDERS OF VOTING SHARES
|
7
|
CURRENCY
|
7
|
MATTERS TO BE ACTED UPON AT THE MEETING
|
7
|
1.Presentation of Financial Statements
|
7
|
2.Election of Directors
|
8
|
Director Nominees
|
8
|
Skill Set and Experience of Proposed Director Nominees
|
13
|
Board Independence
|
14
|
Independent Chair of the Board
|
14
|
Meetings of Independent Directors
|
14
|
Director Service on Other Boards
|
14
|
Director Meetings and Attendance
|
15
|
Director Tenure, Age and Board Renewal
|
15
|
Nomination of Directors
|
16
|
Orientation of New Directors
|
16
|
Continuing Education
|
17
|
Majority Voting for Director Nominees
|
20
|
Advance Notice Provisions
|
20
|
3.Appointment of Auditors
|
20
|
Audit Fees
|
21
|
4.Continuation, Amendment and Restatement of Shareholder Rights Plan
|
21
|
Background
|
21
|
Proposed Amendments
|
22
|
Summary of the Amended Rights Plan and Copy of the Amended Rights Plan Agreement
|
22
|
Objectives of the Amended Rights Plan
|
23
|
General Impact of the Amended Rights Plan
|
23
|
Vote Required
|
24
|
Recommendation of the Board of Directors
|
24
|
5.Advisory Vote on Executive Compensation (Say-On-Pay Vote)
|
25
|
6.Other Matters
|
25
|
STATEMENT OF CORPORATE GOVERNANCE PRACTICES
|
26
|
Mandate of the Board of Directors
|
27
|
Risk Oversight
|
27
|
ESG Oversight
|
28
|
Role of Board in Corporate Strategy
|
28
|
Committee Charters and Position Descriptions
|
29
|
Audit Committee
|
30
|
Compensation Committee
|
32
|
Corporate Governance Committee
|
32
|
Nominating Committee
|
32
|
Board of Directors, Committee and Individual Director Assessments
|
33
|
Policy on Diversity
|
33
|
Ethical Business Conduct
|
35
|
Succession Planning
|
36
|
Shareholder Engagement
|
37
|
Environmental, Social and Governance Framework
|
37
|
STATEMENT OF COMPENSATION GOVERNANCE
|
41
|
Compensation Committee
|
41
|
Compensation Committee Report
|
43
|
Compensation Discussion and Analysis
|
43
|
Overview of Compensation Program
|
43
|
Executive Officer Compensation Philosophy
|
43
|
Compensation Objectives
|
44
|
Compensation Oversight Process
|
55
|
Incentive Compensation Clawback Policy
|
58
|
Management Equity Ownership Policy
|
59
|
Fiscal 2023 Compensation Structures of the NEOs
|
60
|
Summary Compensation Table
|
66
|
Outstanding NEO Option-based Awards and Share-based Awards
|
67
|
NEO Incentive Plan Awards - Value Vested or Earned During Fiscal 2023
|
69
|
NEO Option Exercises During Fiscal 2023
|
69
|
CEO Five-Year Look Back Compensation
|
70
|
NEO Termination and Change of Control Benefits
|
71
|
Quantitative Estimates of Payments to NEOs upon Termination or Change of Control
|
73
|
Director Compensation
|
74
|
Director Equity Ownership Policy
|
76
|
SECURITY-BASED COMPENSATION PLANS
|
77
|
Common Shares Authorized for Issuance Under Equity Compensation Plans
|
77
|
1998 Stock Option Plan
|
78
|
PRSU Plan
|
81
|
Directors' DSU Plan
|
84
|
Cash-settled RSU Plan
|
85
|
INDEBTEDNESS OF DIRECTORS AND EXECUTIVE OFFICERS
|
85
|
CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS
|
85
|
GENERAL
|
85
|
SHAREHOLDER PROPOSALS
|
86
|
APPROVAL BY THE BOARD OF DIRECTORS
|
86
|
SCHEDULE "A" SUMMARY OF AMENDMENTS TO PRSU PLAN
|
A-1
|
SCHEDULE "B" BOARD MANDATE
|
B-1
|
SCHEDULE "C" RECONCILIATION OF NON-GAAP FINANCIAL MEASURES - ADJUSTED EBITDA
|
C-1
|
SCHEDULE "D" VIRTUAL MEETING USER GUIDE
|
D-1
|
o |
Registered shareholders - The 15-digit control number is located on the form of proxy or in the email notification you received.
|
o |
Duly appointed proxyholders - Computershare will provide the proxyholder with an invite code after the proxy cut-off has passed.
|
100 University Avenue
Name
|
Number of Common Shares |
Percentage of Class |
T. Rowe Price Associates, Inc.(1) |
9,973,241
|
11.7%
|
1. |
Presentation of Financial Statements
|
2. |
Election of Directors
|
Nominee
|
Director Since
|
Equity Holdings
| |
Deepak Chopra, B. Comm (Hons),FCPA, FCGA
Toronto, Ontario
Age - 59
Member - Audit Committee
Member - Nominating Committee
2022 AGM Votes in Favour: 98.94%
|
2020
|
DSUs10,943
|
Mr. Chopra is a corporate director. Mr. Chopra most recently served as President and Chief Executive Officer of Canada Post Corporation from February 2011 to March 2018. Mr. Chopra has more than 30 years of global experience in the financial services, technology, transportation, logistics & supply-chain industries. Prior to that, for more than 20 years, he worked for Pitney Bowes Inc., a NYSE-traded technology company known for postage meters, mail automation and location intelligence services. He served as President of Pitney Bowes Canada and Latin America from 2006 to 2010. He held a number of increasingly senior executive roles internationally, including President of its new Asia Pacific and Middle East region from 2001 to 2006 and Chief Financial Officer for Europe, Africa & Middle East (EAME) region from 1998-2001. He has previously served on the boards of Canada Post Corporation, Purolator Inc., SCI Group, the Canada Post Community Foundation, Conference Board of Canada and the Toronto Region Board of Trade. He currently sits on the board of Celestica, Inc. (TSX:CLS), The North West Company (TSX:NWC) and Sun Life Financial (TSX:SLF). Mr. Chopra is a Fellow of the Institute of Chartered Professional Accountants of Canada and has a Bachelor's degree in Commerce (Honours) and a Master's degree in Business Management.
|
Nominee
|
Director Since
|
Equity Holdings
| |
Deborah Close, B.A., ICD.D
Calgary, Alberta, Canada
Age - 69
Chair - Compensation Committee
Member - Nominating Committee
2022 AGM Votes in Favour: 99.33%
|
2015
|
DSUs38,109
|
Ms. Close is a corporate director. Ms. Close held the position of President of the Production Services division of Tervita Corporation from 2010 until 2016. Tervita Production Services, now High Artic Energy Services (TSX:HWO), delivers engineering and field-based services to the oil and gas industry. From 2002 to 2010, Ms. Close was the Executive Vice President of DO2 Technologies (now Enverus), a software company providing electronic invoicing to the oil and gas industry. During Ms. Close's tenure, DO2 grew from a start-up to the leading provider of e-invoicing to oil and gas companies and their suppliers. Prior to DO2, Ms. Close served in a number of Regional Vice President roles in Halliburton Corporation's software division, Landmark Graphics. She held executive roles in several of Landmark's largest regions, including VP of Strategic Accounts, Regional VP of North America and Regional VP of Europe and the former Soviet Union. During Ms. Close's 12 years at Halliburton, she worked in Canada, the US and Europe. Ms. Close also currently serves on the board of directors of Inter Pipeline Ltd, a privately held company but a reporting issuer for certain debt securities. Ms. Close holds a Bachelor of Arts from the University of Calgary and the ICD.D designation from the Institute of Corporate Directors and Rotman School of Management.
|
Nominee
|
Director Since
|
Equity Holdings
| |
Eric A. Demirian, BBM, C.P.A, C.G.A, C.A.
Toronto, Ontario, Canada
Age - 64
Chair of the Board
Member - Audit Committee
Member - Governance Committee
2022 AGM Votes in Favour: 98.47%
|
2011
|
Common Shares10,000
DSUs65,088
|
Mr. Demirian is a Chartered Professional Accountant, Certified General Accountant and a Chartered Accountant. Since 2003, Mr. Demirian has served as president of Parklea Capital, Inc. ("Parklea"), a boutique financial and strategy advisory firm providing services to small- and mid-market public and private companies, and President of Demicap Inc., a private investment firm. Prior to Mr. Demirian's position at Parklea, he held the position of Executive Vice President of Group Telecom, Inc. from 2000 to 2003. From 1983 to 2000, Mr. Demirian was with PricewaterhouseCoopers LLP ("PwC") where he was a partner and head of the Information and Communications Practice. Mr. Demirian serves on the boards of Enghouse Systems Ltd. (TSX:ENGH) and Imax Corporation (NYSE:IMAX). Mr. Demirian is a former director and chair of the audit committees of a number of public companies. Mr. Demirian holds a Bachelor of Business Management degree from Toronto Metropolitan University. Mr. Demirian has served as non-executive Chair of the Board of the Corporation since May 2014 and was previously Chair of the Corporation's audit committee.
|
Nominee
|
Director Since
|
Equity Holdings
| |
Sandra Hanington, B.A.Sc., MBA, ICD.D
Toronto, Ontario
Age - 61
2022 AGM Votes in Favour: 99.66%
|
2022
|
Common Shares1,650
DSUs3,173
|
Ms. Hanington is a corporate director. Ms. Hanington is the former President & Chief Executive Officer of the Royal Canadian Mint, a $1.4 billion global manufacturing and marketing business, where she led a multi-year strategic and operational turnaround. Prior to that, Ms. Hanington had deep experience in the financial services sector and served in a number of progressively senior roles in Canada and the U.S., culminating as Executive Vice-President and member of the Management Committee of BMO Financial Group. Ms. Hanington currently serves as a director for Extendicare Inc. (TSX: EXE) a private sector owner and operator of long-term care homes and a private sector provider of publicly-funded home health care services and is a member of the Governing Council of the University of Toronto. Ms. Hanington previously served on the boards of Aimia Inc (TSX: AIM), Canada Mortgage and Housing Corporation and Symcor, Inc. Ms. Hanington is co-founder and has served as a director of Jack.org, a Canadian youth mental health charity since 2010 and is the recipient of the Meritorious Service Cross from the office of the Governor General for her work with the organization. Ms. Hanington was named by the Women's Executive Network (WXN)™ as one of Canada's Top 100 Most Powerful Women three times in a row, from 2007 to 2009 and was inducted into the WXN Hall of Fame in 2010. Ms. Hanington holds a B.A.Sc. from University of Waterloo, an MBA from the Rotman School of Management, University of Toronto, and the ICD.D designation.
|
Nominee
|
Director Since
|
Equity Holdings
| |
Kelley Irwin, B.A.Math, C.Dir
Pickering, Ontario
Age - 60
2022 AGM Votes in Favour: 99.66%
|
2022
|
DSUs2,919
|
Ms. Irwin is a corporate director. Ms. Irwin holds a Chartered Director (C.Dir) designation. Ms. Irwin has 35 years of international Information Technology (IT) experience in the financial services and regulatory industries. She held executive roles at Sun Life Financial, TD Bank, Economical Insurance, and its subsidiary, Sonnet Insurance, and the Electrical Safety Authority (ESA). From 2019 to 2023, she held the position of Chief Information Officer (CIO) at the ESA where she led a multi-year digital transformation. Ms. Irwin is a cyber advocate and is active in public forums on cyber-security. Ms. Irwin currently serves as a director on the boards of Lakefront Utility Services Inc. and Pro-Demnity Insurance Company. Ms. Irwin holds a BA in Mathematics from the University of Western Ontario, a Computer Science Diploma from Fanshawe College, Cyber-Security Certificate from the University of Washington, and has completed executive education at the Harvard Kennedy School.
|
Nominee
|
Director Since
|
Equity Holdings
| |
Dennis Maple, B.Sc.
Malvern, Pennsylvania, U.S.A.
Age - 63
Chair - Nominating Committee
Member - Compensation Committee
2022 AGM Votes in Favour: 99.66%
|
2017
|
DSUs26,576
|
Mr. Maple is currently Chairman and Chief Executive Officer of Goddard Systems, LLC, which oversees the operation of premium early childhood education schools across the United States. Between January 2014 and August 2019, Mr. Maple was the President of First Student, Inc., a subsidiary of United Kingdom based publicly-traded First Group plc., a transport operator in the United Kingdom and North America, that provides solutions encompassing student bus transportation and public rail. Prior to serving as President of First Group, from 2006 to January 2014, Mr. Maple was President of Aramark Education with a provider of food preparation, facilities management and related services. Prior to his role as President of Aramark Education, from 2003 to 2006, Mr. Maple held senior executive management positions at Aramark. Prior to serving in an executive role at Aramark, from 1994 to 2003, Mr. Maple served as an Area Vice President at Coors Brewing and in several other management roles. Prior to 1994, Mr. Maple held roles at Kraft-General Foods, PepsiCola and The Quaker Oats Company. Mr. Maple has a Bachelor of Science, Business Administration, Accounting from the University of Tennessee. Mr. Maple has served on numerous charitable and community-based boards and has been an active participant in organizations supporting primary and secondary schools and communities across North America.
|
Nominee
|
Director Since
|
Equity Holdings
| |
Chris Muntwyler
Baech, Switzerland
Age - 70
Member - Governance Committee
Member - Compensation Committee
2022 AGM Votes in Favour: 99.66%
|
2020
|
DSUs10,864
|
Mr. Muntwyler is a corporate director. Mr. Muntwyler has significant international experience in the transportation, logistics and technology sectors. Having previously held various senior executive positions at SwissAir and the positions of Chief Executive of DHL Express (UK) Limited and Managing Director (Switzerland, Germany and Central Europe) at DHL Express, he is now a management consultant through his business, Conlogic AG, specializing in strategic development, leadership guidance and customer orientation and process automation. Mr. Muntwyler spent 10 years in the DHL Express organization following a 27-year career with SwissAir. Mr. Muntwyler previously served as a non-executive director on the board of The Austrian Post (Vienna: Post) from 2010 to April 2023, National Express Group PLC in the United Kingdom (LSE:NEX) from 2011 to 2020 and as a director of Panalpina World Transport (Holding) Ltd. from 2010 to 2018. During the period of 2007 and 2008, Mr. Muntwyler served as a member of the President's Committee on the United Kingdom's Confederation of British Industry. During his professional career, Mr. Muntwyler has lived and worked in Switzerland, Sweden, the United States, Germany and the United Kingdom.
|
Nominee
|
Director Since
|
Equity Holdings
| |
Jane O'Hagan, B.A. (Hons.), ICD.D
Calgary, Alberta, Canada
Age - 59
Chair - Governance Committee
Member - Compensation Committee
2022 AGM Votes in Favour: 99.37%
|
2014
|
DSUs56,610
|
Ms. O'Hagan is a corporate director with over 20 years experience in the transportation and logistics sectors. From 2010 until 2014, Ms. O'Hagan was the Executive Vice President and Chief Marketing Officer of Canadian Pacific Railway Limited. Ms. O'Hagan also held various roles at CP including Senior Vice President, Strategy and Yield, Vice President, Strategy and External Affairs and Assistant Vice President, Strategy and Research. Ms. O'Hagan also serves as a director of USD Partners GP LCC, the general partner of USD Partners LP (NYSE:USDP), an acquirer, developer and operator of energy-related rail terminals and other complementary mid-stream assets, where Ms. O'Hagan serves as the Chair of USD Partners GP LLC board's conflicts committee and as a member of the audit committee. From 2018 until its acquisition in 2021, Ms. O'Hagan was a member of the board of Pinnacle Renewable Holdings (TSX:PL), a supplier of industrial wood pellets based in Richmond, BC where she also served as a member of the audit and risk committees. Ms. O'Hagan has a Bachelor of Arts (Hons.) and a Bachelor of Administrative and Commercial Studies from the University of Western Ontario (London, Ontario, Canada) and has completed graduate studies in Program and Policy Studies from the University of Western Ontario. In December 2012, Ms. O'Hagan was named one of Canada's Top 100 Most Powerful Women by the Women's Executive Network. Ms. O'Hagan is also a holder of the ICD.D designation from the Institute of Corporate Directors, which she achieved in June 2016 and earned the CERT Certificate in Cyber Risk Oversight issued by Carnegie Mellon University and the National Association of Corporate Directors in February 2018.
|
Nominee
|
Director Since
|
Equity Holdings
| |
Edward J. Ryan, B.A.
Fort Washington, Pennsylvania, U.S.A.
Age - 54
Chief Executive Officer
2022 AGM Votes in Favour: 99.64%
|
2014
|
RSUs 229,888
PSUs 466,527
Stock Options226,968
|
Mr. Ryan is Descartes' Chief Executive Officer, having been appointed to that position in November 2013. Since 2000, Mr. Ryan has occupied various senior management positions within Descartes, with particular focus on the Corporation's network and recurring business. Prior to his appointment as Chief Executive Officer, Mr. Ryan served as the Corporation's Chief Commercial Officer (2011-2013), Executive Vice President, Global Field Operations (2007-2011), General Manager, Global Logistics Network (2004-2007) and Vice President, Sales (2000-2004). Mr. Ryan first joined Descartes in February 2000 in connection with the Corporation's acquisition of E-Transport Incorporated. Mr. Ryan has a Bachelor of Arts from Franklin and Marshall College in Lancaster, Pennsylvania, U.S.A.
|
Nominee
|
Director Since
|
Equity Holdings
| |
John J. Walker, B.Sc.,C.P.A., C.G.M.A
Wyckoff, New Jersey, U.S.A.
Age - 70
Chair - Audit Committee
Member - Governance Committee
2022 AGM Votes in Favour: 98.80%
|
2011
|
Common Shares 5,429
DSUs72,000
|
Mr. Walker is a corporate director and a Certified Public Accountant and a Chartered Global Management Accountant with 37 years overall financial and executive management experience, including twenty-one years of experience as a Chief Financial Officer with both public and private companies. Mr. Walker served as Chief Financial Officer, and Senior Vice President of Bowne & Company, a New York Stock Exchange-listed provider of services to help companies produce and manage their shareholder, investor and marketing & business communications, from 2006 until its acquisition by R.R. Donnelley & Sons in 2010. Prior to Bowne & Company, from 1988 to 2006, Mr. Walker was an executive with Loews Cineplex Entertainment Corporation a motion picture theatre exhibition chain, including sixteen years as Chief Financial Officer. Prior thereto, Mr. Walker served for six years as Controller and Principal Accounting Officer of Corporate Property Investors, then one of the largest real estate investment trusts in the United States. Mr. Walker also served for six years as Treasurer and Assistant Corporate Controller of Princess Hotels International a company involved in the ownership and operation of luxury resort hotels, real estate and timesharing developments. Since October 2021 to the present, Mr. Walker is a member of the Board of Schultze Special Purpose Acquisition Corp. II (Nasdaq: SAMAU, SAMA, SAMAW) where he is Chair of the Audit Committee and also serves on the Nominating and Compensation Committees. Mr. Walker was a member of the Board of Schultze Special Purpose Acquisition Corp. I from June 2018 until December 2020 up to the completion of a "de-SPAC" business combination. Mr. Walker started his career in the New York office of then-Price Waterhouse. Mr. Walker is a member of the American Institute of Certified Public Accountants and the New York State Society of CPAs.
|
Senior Executive Leadership
|
Other Public Company Board Experience
|
Risk and Compliance Management
|
Financing
|
Financial Expert (for Audit Committee Purposes) |
Strategic Planning
|
M&A
|
Human Resources / Compensation
|
Corporate Governance
|
International Business Operations and Sales and Marketing
|
Technology / IT Industry
|
Transportation and Logistics Industry
| |
Deepak Chopra
|
✔
|
✔
|
✔
|
✔
|
✔
|
✔
|
✔
|
✔
|
✔
|
✔
|
✔
|
✔
|
Deborah Close
|
✔
|
✔
|
✔
|
✔
|
✔
|
✔
| ||||||
Eric A. Demirian
|
✔
|
✔
|
✔
|
✔
|
✔
|
✔
|
✔
|
✔
|
✔
|
✔
|
✔
| |
Sandra Hanington
|
✔
|
✔
|
✔
|
✔
|
✔
|
✔
|
✔
| |||||
Kelley Irwin
|
✔
|
✔
|
✔
|
✔
|
✔
|
✔
| ||||||
Dennis Maple
|
✔
|
✔
|
✔
|
✔
|
✔
|
✔
|
✔
|
✔
| ||||
Chris Muntwyler
|
✔
|
✔
|
✔
|
✔
|
✔
|
✔
|
✔
|
✔
|
✔
|
✔
|
Senior Executive Leadership
|
Other Public Company Board Experience
|
Risk and Compliance Management
|
Financing
|
Financial Expert (for Audit Committee Purposes) |
Strategic Planning
|
M&A
|
Human Resources / Compensation
|
Corporate Governance
|
International Business Operations and Sales and Marketing
|
Technology / IT Industry
|
Transportation and Logistics Industry
| |
Jane O'Hagan
|
✔
|
✔
|
✔
|
✔
|
✔
|
✔
|
✔
|
✔
|
✔
| |||
John J. Walker
|
✔
|
✔
|
✔
|
✔
|
✔
|
✔
|
✔
|
✔
|
✔
|
✔
|
✔
|
Director |
Public Company Board Membership |
Deepak Chopra
|
Celestica (TSX:CLS)
The North West Company (TSX:NWC)
SunLife Financial (TSX:SLF)
|
Deb Close
|
Inter Pipeline Ltd. (listed debt securities)
|
Eric A. Demirian
|
Enghouse Systems Ltd. (TSX:ENGH)
Imax Corporation (NYSE:IMAX)
|
Sandra Hanington
|
Extendicare Inc. (TSX:EXE)
|
Jane O'Hagan
|
USD Partners LP (NYSE:USDP)
|
John Walker
|
SCHULTZE Special Purpose Acquisition Corp II (Nasdaq: SAMUA, SAMA, SAMAW)
|
Year ended January 31, 2023
|
February 1, 2023 - May 5, 2023
|
Total
| |
Board
|
10
|
3
|
13
|
Audit Committee
|
8
|
3
|
11
|
Compensation Committee
|
5
|
2
|
7
|
Corporate Governance Committee
|
6
|
1
|
7
|
Nominating Committee
|
7
|
1
|
8
|
Director
|
Board Meetings Attended
|
Audit Committee Meetings Attended
|
Compensation Committee Meetings Attended
|
Corporate Governance Committee Meetings Attended
|
Nominating Committee Meetings Attended
|
Deepak Chopra
|
13 of 131 |
11 of 11
|
7 of 8
| ||
Deborah Close
|
13 of 13
|
7 of 7
|
8 of 8
| ||
Eric A. Demirian
|
13 of 13
|
11 of 11
|
7 of 7
| ||
Dennis Maple
|
13 of 13
|
7 of 7
|
8 of 8
| ||
Chris Muntwyler
|
12 of 13
|
7 of 7
|
7 of 7
| ||
Jane O'Hagan
|
13 of 13
|
7 of 7
|
7 of 7
| ||
Edward J. Ryan
|
13 of 13
| ||||
John J. Walker
|
13 of 13
|
11 of 11
|
7 of 7
| ||
Sandra Hanington
|
9 of 92 | ||||
Kelley Irwin
|
9 of 93 |
1. |
Has a process of rigorous annual director peer evaluations that allow the Chair of the Board (or in the case of the evaluation of the Chair of the Board, the Chair of the Corporate Governance Committee) to have a clear understanding of relative director contribution, skillset and expertise, so that an appropriate level of director turnover can be achieved by having one or more directors not stand for re-election at appropriate times;
|
2. |
Maintains a director skill set and experience matrix to ensure that, in choosing director candidates, it is focused appropriately on skills and experience critical to the Board's responsibilities, including assessing and providing input on the Corporation's strategic and operating activities; and
|
3. |
Provides clear disclosure in the Corporation's management information circular of director tenure and age and an explanation of how the Corporation's approach ensures diversity of skills, experience, background and gender and an appropriate level of turnover.
|
Date
|
Topic
|
Description
|
Director Attendance
|
March 1, 2022
|
Proxy Advisory Voting Guideline Updates and Emerging Themes in Corporate Governance
|
The Board received a presentation from the Corporation's external legal counsel on the topic of key updates to the annual proxy advisory voting guidelines published by the largest proxy advisory firms and also on general developments in the area of corporate governance and ESG.
|
All directors
|
March 1, 2022
|
Data Privacy
|
The Board received a presentation from the Corporation's EVP Product Management and its Senior Legal Counsel on the overall data privacy landscape faced by the Corporation in its operations and the approach taken by the Corporation to compliance with its data privacy obligations
|
All directors
|
May 31, 2022
|
Crisis Response Planning
|
The Board received a presentation from the Corporation's SVP of Information Security and its General Counsel on the Corporation's Crisis Response Plan and the key elements of that plan.
|
All directors
|
Sept 6, 2022
|
Director Duties in a Public Company
|
The Board received a presentation from the Corporation's external counsel in the United States on the topic of director duties in a public company from an US and Securities and Exchange Commission perspective.
|
All directors
|
Date
|
Topic
|
Description
|
Director Attendance
|
Dec 6, 2022
|
Recessionary Risks to the Industry
|
The Board received a presentation from the Corporation's EVP Product Management discussing the potential impact of an economic downturn on the transportation and logistics market generally and specifically in the context of potential impact to the demand for the products and services of the Corporation.
|
All directors
|
Director
|
Continuing Education
|
Deepak Chopra
|
Participated in several sessions, courses and presentations conducted by both management as well as outside experts as part of board education sessions at public company boards. Areas of focus included cyber security risk oversight, emerging trends in ESG reporting and regulatory requirements, Corporate Governance and Truth and Reconciliation journey with First Nations peoples. Self-study topics included understanding impact of Open-AI, impact of remote work on the viability of Business Districts resulting implications on public transport, municipal tax base, commercial real estate and future of workplaces, understanding impact of macro-economic factors on Transportation & Logistics industries, M&A dynamics in Air-Cargo, and the accelerating stress on the postal services around the world.
|
Deborah Close
|
Attended numerous seminars conducted by the Institute of Corporate Directors, National Association of Corporate Directors and various consulting firms on topics related to oversight of cybersecurity risks, developments and trends in executive compensation, strategy development related to diversity and inclusion, and ESG considerations impacting corporate governance. Participated in an ICD one-day course, The Board's Oversight of Strategy. Undertook self-study through various publications covering trends pertaining to the role of the board and corporate governance.
|
Eric A. Demirian
|
Attended various ongoing continuing education courses provided by outside accounting and consulting firms, including as participant at Audit Committees and Boards of other public companies, in the areas of corporate governance, accounting and financial reporting, cyber-security, human resources and legal matters. In addition, undertook self-study of accounting, and corporate governance topics by reading trade journals and other publications.
|
Sandra Hanington
|
Attended various sessions and participated in meetings offered by outside consulting firms and organizations on topics related to strategy, risk, corporate governance and executive compensation. In addition, undertook self-study through ICD and other publications and resources on trends in corporate governance including ESG, cyber security and executive compensation.
|
Director
|
Continuing Education
|
Kelley Irwin
|
Completed the Chartered Director course and achieved the C. Dir designation through the DeGroote School of Business at McMaster University. This included modules on Accountability and Change, Leadership and Strategy, Oversight and Finance, Governing under Complex Circumstances, and a two-day board simulation. In her role as a Chief Information Officer, owned and directed the cyber security function at a large corporation, and created the digital strategy.
|
Dennis Maple
|
In his current role as Chairman and CEO Goddard Systems Inc., Mr. Maple routinely designs and leads ongoing operational reviews, assigns and directs presentations from both internal personnel and external consultants. He also assigns, selects and directs advisors in the areas of leadership and team development, succession planning, managing and developing high performers, integration of performance management plans, and he is leading the corporation's evaluation of compensation programs. Additionally, in his current role, Mr. Maple is leading a major corporate IT platform transformation. Mr. Maple is also leading the development of the strategy for a new supply chain management initiative, development of a new corporate franchise development strategy, corporate growth strategy, and the revamping of several major functions including, marketing, communications, HR, and legal / risk. In 2022, Mr. Maple led the sale of Goddard Systems, Inc. on behalf of Wind River Holdings to Sycamore Partners. He also identified and initiated the development of Goddard's Proprietary Education Program, leveraging a digital platform that will be the first in the industry. Finally, Mr. Maple is engaged in self-study in a number of areas related to management and corporate governance, including in the areas of "tone from the top," corporate ethics, and managing in a post covid employer marketplace.
|
Chris Muntwyler
|
In his role as CEO of the consulting company Conlogic AG, Mr. Muntwyler leads and consults in the areas of process and strategy designs in transportation and supply chain management and information technology. As a board member at Austrian Post until April 2023 he was actively involved in the strategic development of that transportation- and supply chain organization in several countries in Europe. He was also actively involved in the remuneration policies and cyber-security strategy of that organization. He regularly attends further education programs in cyber-security, ESG development, corporate governance and risk management.
|
Jane O'Hagan
|
Attended seminars and on-line education in corporate governance matters related to emerging trends, impacts and lessons learned from the pandemic for Canadian and US issuers. Joined the Governance Professionals of Canada and attended virtual and on demand sessions in board oversight and strategy, board effectiveness. committee and director peer assessment and board education. Participated in virtual sessions on cyber-security and privacy governance focusing on risk, threat management and regulatory standards. Attended webinars in ESG to better understand the link between financial and ethical values into strategy, reporting, metrics and disclosure. Undertook a benchmarking review of shareholder engagement best practices among top North American issuers and reviewed board effectiveness and peer review programs to address policy and disclosure. Completed on-line seminars in Compensation best practices, trends in executive compensation and trends in diversity to help develop practices to improve inclusion and understand proxy advisor standards.
|
Director
|
Continuing Education
|
John J. Walker
|
Completed 38 hours of continuing professional education credits conducted by PWC, Deloitte, Marcum, EY and KPMG, in the following areas of study: corporate governance and risk management, accounting & financial reporting; ESG emerging trends, human capital management, tax, SEC updates and hot topics, internal controls, crisis response and crisis management, cyber security, IT data security and data privacy, enterprise wide risk oversight, supply chain and global resilience, and internal audit. In addition, undertook self-study in enterprise-wide risk management and cyber-security risk management, fraud risk, audit committee best practices and hot topics, crisis management, succession planning and talent development and internal audit best practices.
|
3. |
Appointment of Auditors
|
Fiscal Year Ended
|
Audit Fees
|
Audit-Related Fees
|
Tax Fees
|
All Other Fees
|
Total
|
January 31, 2023
|
$767,832
|
$2,430
|
Nil
|
Nil
|
$770,262
|
January 31, 2022
|
$681,657
|
$2,430
|
Nil
|
Nil
|
$684,087
|
4. |
Continuation, Amendment and Restatement of Shareholder Rights Plan
|
5. |
Advisory Vote on Executive Compensation (Say-On-Pay Vote)
|
6. |
Other Matters
|
Director
|
Audit
|
Compensation
|
Corporate Governance
|
Nominating
|
Deepak Chopra
|
Member
|
Member
| ||
Deborah Close
|
Chair
|
Member
| ||
Eric A. Demirian
|
Member
|
Member
| ||
Dennis Maple
|
Member
|
Chair
| ||
Chris Muntwyler
|
Member
|
Member
| ||
Jane O'Hagan
|
Member
|
Chair
| ||
John J. Walker
|
Chair
|
Member
|
• |
The Audit Committee conducted seven committee meetings during the year with all members of the committee present at each of the meetings;
|
• |
The Corporation's independent auditors - KPMG - attend each quarterly meeting of the Committee at which the financial results are reviewed, to report on the results of their quarterly reviews of the interim financial statements and the annual audit of the financial statements and annual audit of internal controls over financial reporting;
|
• |
At each quarterly meeting of the Audit Committee, an in-camera meeting with the independent auditor is conducted without Management present, as well as an in-camera meeting with the head of internal audit without Management present, and an in-camera meeting with the CFO without the other members of Management present; and
|
• |
At each meeting of the Audit Committee including both the regular quarterly meetings and any of the other ad-hoc meetings held, an in-camera meeting of the members of the Audit committee and other Board members in attendance is conducted without Management present.
|
• |
Reviewed and discussed with Management and the independent auditor the audited annual consolidated financial statements prepared by Management, and the notes disclosures and management's discussion and analysis thereon; and
|
• |
Reviewed and discussed with Management and the independent auditor the results of the audit of the internal control over financial reporting.
|
• |
Reviewed the qualifications, performance and independence of the independent auditor and approved the compensation of the independent auditor;
|
• |
Reviewed the qualifications and experience of the proposed new lead engagement partner of the independent auditor as required under the partner rotation practices of the independent auditor;
|
• |
Approved audit and permitted non-audit services to be performed by the independent auditor;
|
• |
Delegated authority to the Chair of the Audit Committee to approve requests received during the year for audit and permitted non-audit services to be provided by the independent auditor and reviewed and ratified the decisions of the Chair at the next meeting; and
|
• |
Reviewed the overall scope and plan of the annual audit with the independent auditor and Management.
|
• |
Reviewed with Management and the independent auditor prior to publication, and recommended for approval by the Board, the interim quarterly financial statements and the annual consolidated financial statements prepared by Management and the notes and management's discussion and analysis thereon, and the related earnings press release for each quarter;
|
• |
Reviewed the Corporation's design plans and testing of internal controls over financial reporting in accordance with the COSO 2013 framework;
|
• |
Reviewed Management's reports on the effectiveness of internal control over financial reporting and disclosure controls and procedures; and
|
• |
Reviewed the results of the Audit Committee whistle-blower hotline program.
|
• |
Reviewed results of annual risk assessment survey;
|
• |
Reviewed the annual fraud risk assessment prepared by management and the controls and procedures designed to monitor and manage fraud risk;
|
• |
Received regular updates from management and external consultants on approach to cyber-security risk management and mitigation;
|
• |
On a quarterly-basis considered the risk factors discussed by the Corporation with respect to its financial performance including any material climate-related risks; and
|
• |
Reviewed the Corporation's commercial insurance coverage program.
|
• |
Reviewed the performance of the CFO, the head of internal audit and senior finance and tax staff; and
|
• |
Reviewed Management's annual proposed budget for the Corporation and related planning initiatives.
|
• |
Received and reviewed quarterly reports from the internal audit function reporting directly to the Chair of the Audit Committee; and
|
• |
Reviewed and approved the annual work plan for internal audit.
|
• |
Reviewed a new amended and restated credit facility for the Corporation that was put in place during fiscal 2023.
|
• |
Reviewed and recommended for Board approval the Corporation's corporate governance framework;
|
• |
Periodically reviewed the Corporation's corporate governance activities and reported to the Board on these activities at quarterly Board meetings;
|
• |
Reviewed development of and progress towards ongoing ESG initiatives, and the Corporation's disclosure relating to those initiatives;
|
• |
Reviewed and recommended for Board approval the statement of corporate governance practices included in this Circular;
|
• |
Reviewed the Corporation's governing documents including the Corporation's Board Mandate and each of its committee charters;
|
• |
Reviewed the Code of Conduct and recommended for Board re-approval;
|
• |
Reviewed the Corporation's disclosure policy;
|
• |
Reviewed the Corporation's director orientation program;
|
• |
Oversaw the ongoing director education program and the selection of topics for director education sessions;
|
• |
Reviewed the Corporation's directors' and officers' liability insurance program and recommended to Management that certain enhancements to the program be made;
|
• |
Conducted an assessment of the performance of the Board, the individual directors and each Board committee against their respective mandates;
|
• |
Evaluated each director against independence criteria applicable to the Corporation; and
|
• |
Reviewed, together with the Compensation Committee, the CEO's recommendations for Management succession and development plans.
|
• |
Considers the criteria established by the Board for the selection of new directors, which includes professional experience, personal characteristics and Board diversity, including gender diversity;
|
• |
Maintains a list of desired competencies, expertise, skills, background and personal qualities for potential candidates for the Board;
|
• |
Identifies and recommends to the Board individuals qualified and suitable to become Board members, taking into consideration any perceived gaps in the current Board or committee composition; and
|
• |
Considers the experience and expertise of the independent members of the Board with a view to identification of a suitable potential successor for the Chair of the Board role.
|
• |
Considered the overall size of the Board and recommended an increase in the size of the Board to ten directors;
|
• |
Reviewed the composition of the Board's committees and recommended to the Board the proposed composition of the Board's committees having regard to succession planning within those committees in light of changes in Board composition; and
|
• |
Successfully completed a director recruitment process whereby two new directors were added to the Board at the meeting of shareholders on June 16, 2022 adding several areas of key skills, expertise and background to the composition of the Board.
|
Board Diversity Matrix as of May 5, 2023
| |
Country of Principal Executive Offices
|
Canada
|
Foreign Private Issuer
|
Yes
|
Disclosure Prohibited under Home Country Laws
|
No
|
Total Number of Directors
|
10
|
Part I: Gender Identity
Directors
|
Female
4
|
Male
6
|
Non-Binary
0
|
Did Not Disclose Gender
0
|
Part II: Demographic Background
Directors
|
Underrepresented Individual in Home Country Jurisdiction
2
| LGBTQ+
0
|
Did Not Disclose Demographic Background
0
|
• |
Complying with all social, occupational health and safety and environmental legislation applicable to the Company's services and operations;
|
• |
Encouraging each employee to take personal responsibility for the environmental, health, safety and sustainability matters within his/her/their department;
|
• |
Identifying and eliminating hazards, if practical, and mitigating risks related to environmental, health, safety and sustainability matters;
|
• |
Involving and consulting employees in addressing environmental, health, safety and sustainability risks through committees and representatives;
|
• |
Promoting the minimization of the use of energy and the elimination, reduction, reuse and recycling of waste materials as part of Company-wide initiatives to improve the life cycle environmental effects of the Company's services and operations;
|
• |
Fostering awareness of sustainability principles amongst the Company's employees;
|
• |
Promoting the principles of this statement to the Company's suppliers and partnering with suppliers and organizations that are ethically, socially and environmentally responsible;
|
• |
Engaging with the communities in which the Company operates to meet community needs and to make a positive impact;
|
• |
Continuously seeking ways to improve the Company's performance in accordance with this statement; and
|
• |
Providing the necessary training and resources to employees to fully implement this statement.
|
(a) |
reducing paper usage by adopting paperless processes where possible;
|
(b) |
adopting electronic signing processes for documents to reduce paper copies and mail/courier usage and by default requiring two-sided printing of paper documents where a paper copy is required;
|
(c) |
adoption of several communication tools to enable remote collaboration between employees and with customers and to reduce travel where possible;
|
(d) |
reducing the number and sizes of corporate offices wherever possible to reduce heating, cooling and electrical consumption; and
|
(e) |
adoption of recycling programs in those jurisdictions and office locations where it is supported.
|
• |
Providing a safe space for employees that is free of harassment, bullying and violence as expressed in the Company's Workplace Violence and Harassment Policy and Program;
|
• |
Promoting ethical conduct and behaviour by our employees and suppliers through adherence to the Company's Code of Business Conduct and Ethics;
|
• |
Protecting the privacy of our employees, customers and suppliers and others in accordance with the Company's various privacy policies and programs including but not limited to the General Privacy Policy, Commercial Relationship Privacy Policy and Recruitment Privacy Policy;
|
• |
Forgoing the use of forced or child labour in compliance with applicable laws and international norms;
|
• |
Ensuring that employees and prospective employees are treated fairly and equally in the recruitment and hiring process;
|
• |
Fostering a diverse and inclusive work environment and providing opportunities for underrepresented employee groups and communities to participate and thrive;
|
• |
Recognizing the right of our employees to join associations of their own choosing or to refrain from joining, and the right to collective bargaining; and
|
• |
Maintaining safe, healthy and respectful working conditions in accordance with the Company's Environmental, Health, Safety and Sustainability Statement.
|
• |
reviewing and making recommendations to the Board with respect to the appointment, compensation and other terms of employment of the CEO;
|
• |
reviewing and making recommendations to the Board based on the recommendations of the CEO with respect to the appointment, compensation and other terms of employment of the CFO, the President and COO and all other officers appointed by the Board, which includes each of the NEOs (as defined herein);
|
• |
reviewing and approving the quarterly accrual of any variable compensation in the quarterly financial results of the Corporation and confirming same to the Audit Committee for the purposes of its review of the financial results;
|
• |
reviewing and making recommendations to the Board with respect to the Corporation's compensation principles, policies and plans for Management, including the establishment of performance measures and evaluation processes;
|
• |
reviewing and making recommendations to the Board with respect to the compensation arrangements for members of the Board;
|
• |
reviewing, administering and interpreting equity-based compensation plans and making recommendations to the Board with respect to the grant of compensation thereunder;
|
• |
administering and interpreting the Corporation's equity ownership and retention policies applicable to members of the Board and senior Management;
|
• |
reviewing the CEO's recommendations respecting any major changes to the structure, organization and responsibilities of the CEO or senior Management;
|
• |
reviewing the CEO's recommendations respecting succession planning and executive development for the CEO, CFO, President and COO and senior Management;
|
• |
providing risk oversight of the Corporation's compensation policies and practices and identifying and mitigating compensation policies and practices that could encourage inappropriate or excessive risk taking by members of senior Management; and
|
• |
reviewing and approving certain compensation disclosures prior to their public release.
|
Name
|
Position
|
Edward J. Ryan
|
Chief Executive Officer
|
Allan Brett
|
Chief Financial Officer
|
J. Scott Pagan
|
President & Chief Operating Officer
|
Andrew Roszko
|
Chief Commercial Officer
|
Kenneth Wood
|
Executive Vice President, Product Management
|
What we do
|
What we don't do
|
Link executive pay to company performance through our annual and long-term incentive plans
|
No single-trigger change-in-control provisions
|
Balance among short- and long-term incentives, cash and equity and fixed and variable pay
|
No golden-parachute type arrangements
|
Compare executive compensation and company performance to relevant peer group companies
|
No hedging or pledging by executives or directors of equity holdings
|
Require executives to meet minimum stock ownership requirements
|
No re-pricings of underwater stock options
|
Maintain a compensation claw-back policy to recapture unearned incentive pay
|
No tax gross-ups
|
Provide only limited perquisites
|
No aspect of our pay policies or practices pose material adverse risk to the Company
|
1. |
Attract and retain highly-qualified executive officers;
|
2. |
Align the interests of executive officers with our shareholders' interests and with the execution of our business strategy;
|
3. |
Evaluate executive performance based on key financial measurements which we believe closely measure the performance of our business; and
|
4. |
Tie compensation directly to those measurements based on achieving and overachieving predetermined objectives.
|
1. |
Market Competitive Compensation for Attracting and Retaining Highly Qualified Executive Officers |
Revenue (in millions)
|
Market Capitalization (in millions)
| |
25th Percentile
|
$ 337
|
$ 2,124
|
Median
|
$ 421
|
$ 3,297
|
75th Percentile
|
$ 631
|
$ 5,904
|
Descartes
|
$ 406
|
$ 7,068
|
Percentile Rank
|
P48
|
P78
|
Canadian Peers
|
US Peers
|
Enghouse Systems Ltd.
|
Altair Engineering Inc.
|
Bottomline Technologies Inc.
|
Kinaxis Inc
|
Commvault Systems, Inc.
|
E2Open Parent Holdings, Inc.
|
Ebix, Inc.
|
EverCommerce Inc.
| |
Guidewire Software, Inc.
|
Manhattan Associates Inc.
| |
Australian Peer
|
Progress Software Corp
|
Qualys, Inc.
|
WiseTech Global Limited
|
SPS Commerce Inc.
|
Upland Software, Inc.
|
.
| ||
• |
Understand the competitiveness of current pay levels for the Chief Executive Officer position relative to the Comparator Group;
|
• |
Identify and understand any significant differences that may exist between current compensation levels for the Corporation's CEO and market compensation levels; and
|
• |
Serve as a basis for determining salary adjustments and short- and long-term incentive awards for Compensation Committee consideration.
|
2. |
Aligning the Interests of the NEOs with the Interests of Descartes' Shareholders and the Execution of our Business Strategy |
i. |
Base Salary and Benefits
|
Name
|
Fiscal 2022 Base Salary
($)
|
Fiscal 2023 Base Salary
($)
|
Percentage Change
|
Edward J. Ryan
|
$500,000
|
$550,000
|
10%
|
Allan Brett
|
$350,000
|
$400,000
|
14%
|
J. Scott Pagan
|
$350,000
|
$400,000
|
14%
|
Andrew Roszko
|
$300,000
|
$350,000
|
17%
|
Kenneth Wood
|
$250,000
|
$265,000
|
6%
|
ii. |
Short-Term Incentives
|
Name
|
Base Salary
($)
|
On-Target STI Eligibility
(% of Base Salary)
|
On-Target STI Eligibility
($)
|
Maximum STI Eligibility (% of Base Salary)
|
Maximum STI Eligibility
($)
|
Actual STI Awarded in Fiscal 2023
|
Edward J. Ryan
|
$550,000
|
100%
|
$550,000
|
150%
|
$825,000
|
$550,000
|
Allan Brett
|
$400,000
|
100%
|
$400,000
|
150%
|
$600,000
|
$400,000
|
J. Scott Pagan
|
$400,000
|
100%
|
$400,000
|
150%
|
$600,000
|
$400,000
|
Andrew Roszko
|
$350,000
|
100%
|
$350,000
|
150%
|
$525,000
|
$350,000
|
Kenneth Wood
|
$265,000
|
30%
|
$79,500
|
45%
|
$119,250
|
$79,500
|
• |
Adjusted EBITDA;
|
• |
Revenue; and
|
• |
Cash generated from operations as a percentage of Adjusted EBITDA.
|
FY23 Adjusted EBITDA*Target
(in millions of USD)
|
FY23 Adjusted EBITDA*Target Growth
(as a % increase from FY22 Actual)
|
FY23 Adjusted EBITDA Actual
(in millions of USD)
|
FY23 Adjusted EBITDA*Actual Growth
(as a % increase from FY22 Actual)
|
$204.3
|
10%
|
$215.2
|
16%
|
FY23 Revenue Target
(in millions of USD)
|
FY23 Revenue Target Growth
(as a % increase from FY22 Actual)
|
FY23 Revenue Actual
(in millions of USD)
|
FY22 Revenue Actual Growth
(as a % increase from FY22 Actual)
|
$467.0
|
10%
|
$486.0
|
14%
|
Actual Cash Flow from Operations
(in millions of USD)
|
Target Cash Flow from Operations (% of Adjusted EBITDA)
|
Actual Cash Flow From Operations (% of Adjusted EBITDA)*
|
$192.4
|
80-90%
|
89%
|
iii. |
Long-Term Incentives
|
• |
PSU grants which vest at the end of a three-year performance period (weighted 50%);
|
• |
RSU grants which vest over a period of three fiscal years (weighted 25% or 35% depending on role); and
|
• |
stock options that vest over a period of three fiscal years (weighed 15% or 25% depending on role).
|
RELATIVE PERFORMANCE
|
ADJUSTMENT FACTOR
|
Less than the 30th percentile
|
0
|
30th percentile
|
.50
|
50th percentile
|
1.00
|
75th percentile
|
1.50
|
90th percentile
|
2.00
|
Name
|
On-Target Total LTI
|
Value of PSUs at time of grant (and percentage of total LTI)
|
Value of RSUs at time of grant (and percentage of total LTI)
|
Value of stock options at the time of grant (and percentage of total LTI)
|
Edward J. Ryan
|
$5,400,000
|
$2,700,000 (50%)
|
$1,890,000 (35%)
|
$810,000 (15%)
|
Allan Brett
|
$1,907,250
|
$953,625 (50%)
|
$667,538 (35%)
|
$286,088 (15%)
|
J. Scott Pagan
|
$2,430,500
|
$1,215,250 (50%)
|
$850,675 (35%)
|
$364,575 (15%)
|
Andrew Roszko
|
$1,300,000
|
$650,000 (50%)
|
$325,000 (25%)
|
$325,000 (25%)
|
Kenneth Wood
|
$555,500
|
$277,500 (50%)
|
$138,750 (25%)
|
$138,750 (25%)
|
• |
Which NEOs and others are eligible for a grant of options;
|
• |
The number of options to be granted under the plan in general and to each recipient;
|
• |
The exercise price for each stock option granted (which may not be less than fair market value of a Common Share at the date of the grant);
|
• |
The date on which each option is granted (which may not be earlier than the date the grant is approved by the Board);
|
• |
The vesting period;
|
• |
The expiration date; and
|
• |
Other material terms and conditions of each stock option grant.
|
3. |
Evaluating Individual Executive Performance |
a) |
Contribution to the achievement of the Corporation's longer-term financial and corporate development plan;
|
b) |
Contribution to the achievement of annual corporate financial targets;
|
c) |
Contribution to the achievement of the Corporation's corporate development goals in acquiring businesses and integrating acquired businesses;
|
d) |
Contribution to advancing the Corporation's ESG Initiatives;
|
e) |
Customer service, satisfaction and retention;
|
f) |
Infrastructure development;
|
g) |
Investor communication;
|
h) |
Organizational development;
|
i) |
Succession planning and initiatives;
|
j) |
Strategic planning; and
|
k) |
Other corporate and individual qualitative factors.
|
4. |
Evaluating Overall Corporate Performance |
a. |
Longer-term Financial and Corporate Development Plan
|
b. |
Annual Corporate Financial Targets
|
Revenue Minimum Target
(millions)
|
Revenue High-End Target
(millions)
|
Revenue Actual
(millions)
|
Adjusted EBITDA Minimum Target
(millions)
|
Adjusted EBITDA High-End Target
(millions)
|
Adjusted EBITDA Actual
(millions)
|
$467.0
|
$484.0
|
$486.0
|
$204.3
|
$213.6
|
$215.2
|
c. |
Common Share Price
|
Market
|
January 31, 2022 (closing price)
|
January 31, 2023 (closing price)
|
% Increase
|
TSX
|
Cdn. $92.48
|
Cdn. $97.10
|
5.0%
|
NASDAQ
|
$72.77
|
$73.02
|
0.3%
|
Jan 31, 2018
|
Jan 31, 2019
|
Jan 31, 2020
|
Jan 31, 2021
|
Jan 31, 2022
|
Jan 31, 2023
| |
Actual Data
| ||||||
Descartes (DSG) (Cdn.$)
|
34.80
|
40.84
|
59.33
|
77.98
|
92.48
|
97.10
|
S&P/TSX Composite Index
|
15951.67
|
15540.60
|
17318.49
|
17337.02
|
21098.30
|
20767.38
|
NASDAQ Composite Index
|
7411.48
|
7281.74
|
9150.94
|
13070.69
|
14239.88
|
11584.55
|
Software & Services Industry Subgroup
|
5199.02
|
6119.32
|
10075.20
|
16553.19
|
15669.94
|
11211.38
|
CEO Compensation1 |
2331340
|
2651788
|
3314980
|
4687068
|
5926482
|
6157116
|
Nominal Data
| ||||||
Descartes (DSG) (Cdn.$)
|
100
|
117
|
170
|
224
|
266
|
279
|
S&P/TSX Composite Index
|
100
|
97
|
109
|
109
|
132
|
130
|
NASDAQ Composite Index
|
100
|
98
|
123
|
176
|
192
|
156
|
Software & Services Industry Subgroup
|
100
|
118
|
194
|
318
|
301
|
216
|
CEO Compensation1 |
100
|
114
|
142
|
201
|
254
|
264
|
d. |
Shareholder Engagement
|
Fiscal year ended
|
Executive Compensation-Related Fees
|
All Other Fees(2) |
January 31, 2023
|
$59,515
|
$53,000
|
January 31, 2022
|
$77,285
|
$53,000
|
(1) |
Amounts included in this table have been converted to US dollars at the indicative foreign exchange rate on the last business day of the applicable year as reported by the Bank of Canada, which was 1 US dollar = 1.335 Canadian dollars at January 31, 2023 and 1 US dollar = 1.2719 Canadian dollars at January 31, 2022.
|
(2) |
The Other Fees consist of an annual subscription to global compensation and benefits survey data published by Mercer and subscribed to by the Corporation's Human Resources department independent of the relationship with Mercer as a compensation consultant to the Compensation Committee.
|
• |
An appropriate balance of fixed and variable compensation, and an appropriate weighting of share-based compensation and short- and long-term compensation;
|
• |
An appropriate equity ownership policy for Management;
|
• |
Quantitative and qualitative Corporation-wide metrics used to form a balanced scorecard to determine the amount of awards to NEOs under the Corporation's short-term incentive plans;
|
• |
Board and Compensation Committee discretion to adjust the amount, if any, of awards under the Corporation's short-term incentive programs, to take into account the quality of the results and the level of risk required to achieve results, with awards historically being made only out of the Corporation's operating profits;
|
• |
A clawback policy under which incentive compensation may be clawed back if there is misconduct of an executive resulting in a restatement of financial results;
|
• |
A mix of equity compensation vehicles in the long-term incentive program, which measure both relative and absolute performance;
|
• |
Periodic share-based compensation awards with overlapping vesting periods to provide ongoing retention incentives to Management and long-term share-based exposure to the risks Management undertakes;
|
• |
Annual incentive awards that have historically been a reasonable percentage of revenues and Adjusted EBITDA to ensure an appropriate sharing of value created between management and shareholders;
|
• |
Annual incentive awards that are not determined until the completion of the audit of the Corporation's consolidated annual financial statements by the independent auditor;
|
• |
An insider trading policy that prohibits hedging and restricts pledging of the Common Shares and Common Share-based incentives;
|
• |
An organizational culture of prudent risk-taking, which is maintained by a practice of promoting from within the organization;
|
• |
A strong shareholder outreach program designed, in part, to ensure that the Corporation's compensation programs are aligned with shareholder interests and expectations;
|
• |
A comprehensive Code of Conduct and Whistleblower Policy that encourages reporting of imprudent corporate behavior;
|
• |
A Compensation Committee comprised entirely of independent directors that retains an independent compensation consultant to assist in its review of compensation, compensation governance and incentive programs;
|
• |
A Compensation Committee charter that expressly requires the committee to provide risk oversight of Descartes' compensation policies and practices and to identify and mitigate compensation policies and practices that could encourage excessive or inappropriate risk taking;
|
• |
A Chair of the Board, Eric Demirian, who attends all meetings of the Compensation Committee as an 'ex-officio' member of the Committee and who is also a member of the Audit Committee, which allows him to inform the Compensation Committee with respect to the Corporation's enterprise risks and financial results when making decisions in respect of compensation; and
|
• |
Compensation Committee members, Deborah Close, Dennis Maple, Chris Muntwyler and Jane O'Hagan, who are also members of either the Corporate Governance Committee or the Nominating Committee, which ensures that compensation governance and compensation related risk are considered from a broader corporate governance perspective.
|
1. |
the Corporation is required to prepare an accounting restatement due to non-compliance with any financial reporting requirement under applicable securities laws (the "Restatement");
|
2. |
the executive officer engaged in gross negligence, intentional misconduct or fraud that either caused or significantly contributed to the non-compliance resulting in the Restatement; and
|
3. |
the executive officer was over-compensated as a result of the Restatement.
|
Position
|
Equity Ownership Level as a Multiple of Annual Base Salary
|
CEO
|
6X
|
President & COO
|
4X
|
Chief Financial Officer
|
4X
|
Other NEOs
|
1X
|
• |
Common Shares are included and valued at Market Value;
|
• |
CRSUs and vested RSUs are included and valued at Market Value at the date of measurement. Any RSUs that are not yet vested are not included in this calculation;
|
• |
Vested PSUs are included and valued at Market Value at the date of measurement. Any PSUs that are subject to a vesting condition or future performance condition are not included in this calculation until fully vested or earned; and
|
• |
Options are given no value under the terms of the policy.
|
Name
|
Multiple of Base Salary
|
Minimum Equity Ownership Level Required
($)
|
Market Value of Common Shares Held
($)
|
Market Value of vested Share Units Held (vested RSUs and vested PSUs)
($)
|
Market Value of cash-settled Share Units Held (cRSUs)
($)
|
Value of Holdings per Equity Ownership Policies
($)
|
Minimum Equity Ownership Level Achieved?
|
Edward J. Ryan
|
6X
|
3,300,000
|
-
|
41,130,457
|
-
|
41,130,457
|
Yes
|
Allan Brett
|
4X
|
1,600,000
|
2,705,366
|
15,019,267
|
-
|
17,724,633
|
Yes
|
J. Scott Pagan
|
4X
|
1,600,000
|
15,104,370
|
25,182,632
|
-
|
40,287,002
|
Yes
|
Andrew Roszko
|
1X
|
350,000
|
270,537
|
997,585
|
7,034
|
1,275,156
|
Yes
|
Kenneth Wood
|
1X
|
265,000
|
431,622
|
452,878
|
11,904
|
896,404
|
Yes
|
Name
|
Market Value of Common Shares Held
($)
|
Market Value of vested RSUs
($)
|
Market Value of vested PSUs
($)
|
Market Value of cash-settled Share Units Held (cRSUs)
($)
|
Value of unexercised in-the-money options1 |
Total
|
Edward J. Ryan
|
-
|
13,614,176
|
27,516,281
|
-
|
4,782,322
|
45,912,779
|
Allan Brett
|
2,705,366
|
4,940,927
|
10,078,340
|
-
|
2,572,437
|
20,297,070
|
J. Scott Pagan
|
15,104,370
|
8,225,473
|
16,957,159
|
-
|
3,698,929
|
43,985,931
|
Andrew Roszko
|
270,537
|
441,052
|
556,533
|
7,034
|
3,971,378
|
5,246,534
|
Kenneth Wood
|
431,622
|
203,289
|
249,589
|
11,904
|
1,133,888
|
2,030,292
|
• |
Mr. Ryan has significant tenure with the Corporation in a senior executive role;
|
• |
During Mr. Ryan's tenure in a senior executive role, and since his appointment to the role of Chief Executive Officer, the Corporation has achieved superior financial performance and executed on its long-term and corporate development strategy;
|
• |
During the past years of Mr. Ryan's tenure, the performance of the Common Shares exceeded that of the S&P/TSX Composite Index and the NASDAQ Composite Index and tracked slightly under the S&P/TSX Composite Index "Software &Services" industry subgroup index;
|
• |
Mr. Ryan developed a strong relationship with many of the significant shareholders of the Corporation, and the Board of Directors receives positive feedback regarding Mr. Ryan and his performance through its shareholder engagement process; and
|
• |
Mr. Ryan played an integral role in the steady increase in the Corporation's revenues and the completion of various acquisitions and financing transactions over the past fiscal year.
|
• |
Mr. Brett has significant experience in the role of a Chief Financial Officer to a publicly traded company with international operations;
|
• |
Mr. Brett has demonstrated his abilities and knowledge in several areas that have added value to the Corporation since his appointment, including in the areas of capital market transactions, merger and acquisition integration, taxation, business planning and overall financial management and financial reporting; and
|
• |
Mr. Brett has played a key role in capital market transactions, including putting in place a restated credit facility that assists the Corporation in executing against its business plan and executing on a public offering of Commons Shares of the Corporation.
|
• |
The scope of Mr. Pagan's role is broader than comparable roles at peer companies;
|
• |
Mr. Pagan had served in a senior executive role for more than 10 years;
|
• |
During such time, the Corporation has achieved superior financial performance and executed on its long-term and corporate development strategy;
|
• |
During the past five years of Mr. Pagan's tenure, the performance of the Common Shares exceeded that of the S&P/TSX Composite Index and the NASDAQ Composite Index and tracked slightly under the S&P/TSX Composite Index "Software &Services" industry subgroup index; and
|
• |
Mr. Pagan played an integral role in the steady improvement in the Corporation's operating performance and the completion of various acquisitions and financing transactions.
|
Name and Principal
Position
|
Fiscal
Year
Ended
Jan. 31
|
Salary1 |
Share-
based
Awards2 |
Option-
based
Awards3 |
Annual
Non-Equity
Incentive Plan
compensation4 |
All Other
Compensation5 |
Total
Compensation
|
($)
|
($)
|
($)
|
($)
|
($)
|
($)
| ||
Edward J. Ryan
Chief Executive Officer
|
2023
2022
2021
|
537,500
485,000
440,000
|
4,302,402
4,097,288
3,305,797
|
765,214
592,194
499,271
|
550,000
750,000
440,000
|
2,000
2,000
2,000
|
6,157,116
5,926,482
4,687,068
|
Allan Brett
Chief Financial Officer
|
2023
2022
2021
|
383,333
333,333
300,000
|
1,519,612
1,523,671
1,333,664
|
270,269
220,218
200,307
|
400,000
367,500
200,000
|
10,757
9,931
9,474
|
2,583,971
2,454,653
2,043,445
|
J. Scott Pagan
President & COO
|
2023
2022
2021
|
383,333
333,333
300,000
|
1,936,497
1,882,214
1,706,026
|
344,411
272,041
255,549
|
400,000
446,250
252,000
|
10,757
9,931
9,474
|
3,074,998
2,943,769
2,523,049
|
Andrew Roszko
Chief Commercial Officer
|
2023
2022
2021
|
333,333
283,333
250,000
|
917,823
739,461
440,650
|
1,186,0676
197,392
211,949
|
350,000
450,000
225,000
|
9,812
7,189
-
|
2,797,035
1,677,375
1,127,599
|
Kenneth Wood
Executive Vice
President, Product
Management
|
2023
2022
2021
|
261,250
242,500
220,000
|
391,825
369,762
245,086
|
131,078
98,705
139,440
|
79,500
112,500
55,000
|
2,000
2,000
2,000
|
865,653
825,467
661,526
|
Total Compensation of NEOs in Fiscal 2023 as a percentage of the
Corporation's total revenue in Fiscal 2023
|
3.18%
|
Option-based Awards1 |
Share-based Awards1 | |||||||
Name
|
Grant Date
|
Number of securities underlying unexercised options
|
Option Exercise Price2 |
Option Expiration Date
|
Value of unexercised in-the-money options3 |
Number of shares or units of shares that have not vested4,5 |
Market or payout value of share-based awards that have not vested5,6 |
Market or payout value of vested share-based awards not paid out or distributed7 |
(#)
|
($)
|
($)
|
(#)
|
($)
|
($)
| |||
Edward J. Ryan
|
April 13, 2018
|
34,135
|
27.30
|
April 13, 2025
|
1,551,033
| |||
April 13, 2019
|
34,193
|
37.75
|
April 13, 2026
|
1,196,115
| ||||
April 12, 2020
|
33,851
|
38.64
|
April 12, 2027
|
1,154,230
| ||||
Dec 7, 2020
|
11,392
|
55.18
|
Dec 7, 2027
|
199,936
| ||||
April 14, 2021
|
35,596
|
61.33
|
April 14, 2028
|
406,088
| ||||
April 14, 2022
|
42,161
|
60.30
|
April 14, 2029
|
524,249
| ||||
136,098
|
9,937,876
|
35,404,039
| ||||||
Allan Brett
|
April 15, 2016
|
12,205
|
18.57
|
April 15, 2023
|
661,081
| |||
April 13, 2017
|
12,505
|
22.40
|
April 13, 2024
|
629,465
| ||||
April 13, 2018
|
12,526
|
27.30
|
April 13, 2025
|
569,159
| ||||
April 13, 2019
|
15,122
|
37.75
|
April 13, 2026
|
528,987
| ||||
April 12, 2020
|
14,971
|
38.64
|
April 12, 2027
|
510,472
| ||||
Dec 7, 2020
|
3,625
|
55.18
|
Dec 7, 2027
|
63,621
| ||||
April 14, 2021
|
13,237
|
61.33
|
April 14, 2028
|
151,011
| ||||
April 14, 2022
|
14,891
|
60.30
|
April 14, 2029
|
185,161
| ||||
51,035
|
3,726,576
|
12,123,511
| ||||||
J. Scott Pagan
|
April 15, 2016
|
21,090
|
18.57
|
April 15, 2023
|
1,142,336
| |||
April 13, 2017
|
20,597
|
22.40
|
April 13, 2024
|
1,036,793
| ||||
April 13, 2018
|
18,790
|
27.30
|
April 13, 2025
|
853,784
| ||||
April 13, 2019
|
20,163
|
37.75
|
April 13, 2026
|
705,327
| ||||
April 12, 2020
|
19,961
|
38.64
|
April 12, 2027
|
680,618
| ||||
Dec 7, 2020
|
4,039
|
55.18
|
Dec 7, 2027
|
70,887
| ||||
April 14, 2021
|
16,352
|
61.33
|
April 14, 2028
|
186,548
| ||||
April 14, 2022
|
18,976
|
60.30
|
April 14, 2029
|
235,956
| ||||
64,762
|
4,728,921
|
26,038,494
| ||||||
Andrew Roszko
|
April 13, 2018
|
2,763
|
27.30
|
April 13, 2025
|
125,546
| |||
April 13, 2019
|
6,758
|
37.75
|
April 13, 2026
|
236,403
| ||||
April 13, 2019
|
100,000
|
37.75
|
April 13, 2026
|
3,498,127
| ||||
April 12, 2020
|
9,426
|
38.64
|
April 12, 2027
|
321,402
| ||||
Dec 7, 2020
|
8,199
|
55.18
|
Dec 7, 2027
|
143,897
| ||||
April 14, 2021
|
11,865
|
61.33
|
April 14, 2028
|
135,359
| ||||
April 14, 2022
|
16,917
|
60.30
|
April 14, 2029
|
210,354
| ||||
June 17, 2022
|
50,000
|
57.24
|
June 17, 2029
|
774,532
| ||||
24,485
|
1,787,895
|
430,234
| ||||||
Kenneth Wood
|
April 13, 2018
|
9,499
|
27.30
|
April 13, 2025
|
431,617
| |||
April 13, 2019
|
13,615
|
37.75
|
April 13, 2026
|
476,270
| ||||
April 12, 2020
|
13,479
|
38.64
|
April 12, 2027
|
459,599
| ||||
Dec 7, 2020
|
3,677
|
55.18
|
Dec 7, 2027
|
64,533
| ||||
April 14, 2021
|
5,933
|
61.33
|
April 14, 2028
|
67,685
| ||||
April 14, 2022
|
7,222
|
60.30
|
April 14, 2029
|
89,802
| ||||
11,299
|
825,053
|
214,606
|
Name
|
Option-based awards - Value vested during the year1 |
Share-based awards - Value vested during the year2 |
Non-equity incentive plan compensation - Value earned during the year3 |
($)
|
($)
|
($)
| |
Edward J. Ryan
|
794,801
|
5,308,919
|
550,000
|
Allan Brett
|
314,039
|
2,219,516
|
400,000
|
J. Scott Pagan
|
403,119
|
2,909,263
|
400,000
|
Andrew Roszko
|
993,937
|
303,164
|
350,000
|
Kenneth Wood
|
237,953
|
179,289
|
79,500
|
Name
|
Shares acquired on exercise during the year
|
Aggregate Value Realized1 |
Unexercised options at the end of the year2 |
(#)
|
($)
|
(#)
| |
Edward J. Ryan
|
Nil
|
Nil
|
191,328
|
Allan Brett
|
Nil
|
Nil
|
99,082
|
J. Scott Pagan
|
Nil
|
Nil
|
139,968
|
Andrew Roszko
|
Nil
|
Nil
|
205,928
|
Kenneth Wood
|
4,825
|
183,458
|
53,425
|
- |
The termination without cause of the NEO;
|
- |
A material adverse change to the NEO's terms of employment; and/or
|
- |
A change of control of the Corporation.
|
• |
We are required to pay the NEO his base salary and on-target short-term compensation for up to two years.
|
• |
We are required to pay the NEO his base salary for up to one year and an amount equal to his annual average short-term compensation received over the two preceding years.
|
• |
We are required to pay the NEO his base salary for up to one year and an amount equal to his on-target short-term compensation for the then current year.
|
• |
We are required to pay the NEO his base salary for up to one year, subject to a 50% reduction of the unpaid balance of such severance amount from the date the departed NEO finds alternate employment prior to the end of the one-year period.
|
• |
A Change in Control as described in the section below which results in a material change of the NEO's position, duties, responsibilities, title or office which were in effect immediately prior to such a change in control;
|
• |
A material reduction by the Corporation of the NEO's salary, benefits or any other form of remuneration payable by the Corporation; or
|
• |
A material breach of the employment agreement between the Corporation and the NEO that is committed by the Corporation.
|
• |
A Corporate Transaction; and
|
• |
The surviving, successor or acquiring entity does not assume the outstanding Share Units;
|
• |
A "Change of Control" includes:
|
o |
A transaction in which any person or group acquires ownership of more than 50% of the Corporation's Common Shares, on a fully-diluted basis;
|
o |
During any two-year period, directors, including any additional director whose election was approved by a vote of at least a majority of the directors then in office or who were appointed by the directors then in office, cease to constitute a majority of the Board;
|
o |
A transaction which results in more than 50% of the Corporation's Common Shares, on a fully-diluted basis, being held by any person or group other than the Corporation's shareholders immediately preceding the transaction; or
|
o |
There is a transaction to sell all or substantially all of the assets of the Corporation;
|
• |
A "Corporate Transaction" is defined as any of the following:
|
o |
A capital reorganization, amalgamation, arrangement, plan of arrangement or other scheme or reorganization;
|
o |
An offer for Common Shares, where the Common Shares subject to the offer, together with the offeror's Common Shares and Common Shares of any person or company acting jointly or in concert with the offeror, constitute in the aggregate 20% or more of the Common Shares;
|
o |
An acquisition by a person of Common Shares such that the Common Shares acquired, together with the person's Shares and Shares of any person or company acting jointly or in concert with such person, constitute in the aggregate 20% or more of the Common Shares outstanding immediately after such acquisition, unless another person has previously acquired and continues to hold Common Shares that represent a greater percentage than the first-mentioned person;
|
o |
A sale of all or substantially all of the assets of the Corporation or any subsidiary; or
|
o |
An extraordinary distribution to shareholders, including extraordinary cash dividends, dividends in kind and return of capital.
|
Name
|
Event
|
Salary
($)
|
Short-term ($)
|
Stock Options ($)
|
Share Units ($)
|
Total
($)
|
Edward J. Ryan
|
Termination Without Cause
|
1,100,000
|
1,100,000
|
-
|
5,289,812
|
7,489,812
|
Termination Without Cause Within 12 Months of Change of Control
|
1,100,000
|
1,100,000
|
484,865
|
9,937,876
|
12,622,741
| |
Solely Upon Change of Control
|
-
|
-
|
-
|
-
|
-
|
Allan Brett
|
Termination Without Cause
|
400,000
|
383,750
|
-
|
2,060,868
|
2,844,618
|
Termination Without Cause Within 12 Months of Change of Control
|
400,000
|
383,750
|
173,781
|
3,726,576
|
4,684,107
| |
Solely Upon Change of Control
|
-
|
-
|
-
|
-
|
-
| |
J. Scott Pagan
|
Termination Without Cause
|
800,000
|
800,000
|
-
|
2,624,801
|
4,224,801
|
Termination Without Cause Within 12 Months of Change of Control
|
800,000
|
800,000
|
219,483
|
4,728,921
|
6,548,404
| |
Solely Upon Change of Control
|
-
|
-
|
-
|
-
|
-
| |
Andrew Roszko
|
Termination Without Cause
|
350,000
|
350,000
|
-
|
833,183
|
1,533,183
|
Termination Without Cause Within 12 Months of Change of Control
|
350,000
|
350,000
|
-
|
1,774,313
|
2,474,313
| |
Solely Upon Change of Control
|
-
|
-
|
-
|
-
|
-
| |
Kenneth Wood
|
Termination Without Cause
|
265,000
|
-
|
-
|
384,110
|
649,110
|
Termination Without Cause Within 12 Months of Change of Control
|
265,000
|
-
|
-
|
802,490
|
1,067,490
| |
Solely Upon Change of Control
|
-
|
-
|
-
|
-
|
-
|
Retainer
|
Fiscal 2022 Amounts
|
Fiscal 2023 Amounts
|
Annual Base Retainer - Non-Executive Chair
|
$135,000
|
$135,000
|
Annual Base Retainer - All Other Non-Executive Directors
|
$60,000
|
$60,000
|
Audit Committee Retainer
|
$28,000 - Chair
$14,000 - Member
|
$28,000 - Chair
$14,000 - Member
|
Compensation Committee Retainer
|
$14,000 - Chair
$7,000 - Member
|
$14,000 - Chair
$7,000 - Member
|
Corporate Governance Committee Retainer
|
$14,000 - Chair
$5,250 - Member
|
$14,000 - Chair
$5,250 - Member
|
Nominations Committee Retainer
|
$7,000 - Chair
$3,500 - Member
|
$7,000 - Chair
$3,500 - Member
|
Annual Equity Grant - Non-Executive Chair
|
$200,000
|
$200,000
|
Annual Equity Grant - All Other Non-Executive Directors
|
$175,000
|
$175,000
|
Name
|
Fees Earned1 ($)
|
Share-based Awards2 ($)
|
Total3 ($)
|
Deepak Chopra
|
77,500
|
175,000
|
252,500
|
Deborah Close
|
80,500
|
175,000
|
255,500
|
Eric A. Demirian - Chair
|
135,000
|
200,000
|
335,000
|
Sandra Hanington
|
37,438
|
175,000
|
212,438
|
Kelley Irwin
|
37,438
|
175,000
|
212,438
|
Dennis Maple
|
75,500
|
175,000
|
250,500
|
Chris Muntwyler
|
75,250
|
175,000
|
250,250
|
Jane O'Hagan
|
84,000
|
175,000
|
259,000
|
John J. Walker
|
96,250
|
175,000
|
271,250
|
Share-based Awards
| |||
Name
|
Number of shares or units of shares that have not vested
|
Market or payout value of share-based awards that have not vested
|
Market or payout value of vested share-based awards not paid out or distributed1 |
(#)
|
($)
|
($)
| |
Deepak Chopra
|
-
|
-
|
761,234
|
Deborah Close
|
-
|
-
|
2,782,719
|
Eric A. Demirian
|
-
|
-
|
4,752,726
|
Sandra Hanington
|
-
|
-
|
217,088
|
Kelley Irwin
|
-
|
-
|
213,145
|
Dennis Maple
|
-
|
-
|
1,902,901
|
Chris Muntwyler
|
-
|
-
|
756,487
|
Jane O'Hagan
|
-
|
-
|
4,092,625
|
John J. Walker
|
-
|
-
|
5,210,415
|
Name
|
Option-based awards - Value vested during the year ($)
|
Share-based awards - Value vested during the year1 ($)
|
Deepak Chopra
|
-
|
252,500
|
Deborah Close
|
-
|
175,000
|
Eric A. Demirian
|
-
|
200,000
|
Sandra Hanington
|
-
|
193,719
|
Kelley Irwin
|
-
|
175,000
|
Dennis Maple
|
-
|
250,500
|
Chris Muntwyler
|
-
|
250,250
|
Jane O'Hagan
|
-
|
259,000
|
John J. Walker
|
-
|
271,250
|
Position
|
Equity Ownership Level as a Multiple of Annual Base Retainer
|
Non-Management Director
|
3X
|
Name
|
Minimum Equity Ownership Level
($)
|
Value of Holdings per Equity Ownership Policies(1)
($)
|
Minimum Equity Ownership Level Achieved?
|
Deepak Chopra
|
180,000
|
845,852
|
Yes
|
Deborah Close
|
180,000
|
2,945,680
|
Yes
|
Eric A. Demirian
|
405,000
|
5,804,016
|
Yes
|
Sandra Hanington
|
180,000
|
372,799
|
Yes
|
Kelley Irwin
|
180,000
|
225,628
|
Yes
|
Dennis Maple
|
180,000
|
2,054,223
|
Yes
|
Chris Muntwyler
|
180,000
|
839,746
|
Yes
|
Jane O'Hagan
|
180,000
|
4,375,737
|
Yes
|
John Walker
|
180,000
|
5,984,966
|
Yes
|
Plan Category
|
Plan
|
As of
|
(A)
Number of Common Shares to be issued upon exercise of outstanding options, warrants and rights(1)
(#)
|
(B)
Weighted-average exercise price of outstanding options, warrants and rights(2)
($)
|
(C)
Number of Common Shares remaining available for future issuance under equity compensation plans (excluding securities reflected in column (A))(1)
(#)
|
Equity compensation plans approved by shareholders(3) |
1998 Stock Option Plan
|
January 31, 2023
|
1,593,433 (1.9%)
|
Cdn.$59.58
|
2,703,675 (3.2%)
|
PRSU Plan
|
1,630,704 (1.9%)
|
N/A
|
616,128 (0.7%)(5) | ||
1998 Stock Option Plan
|
May 5, 2023
|
1,684,281 (2.0%)
|
Cdn.$69.42
|
2,429,216 (2.9%)
| |
PRSU Plan
|
1,730,735 (2.0%)
|
N/A
|
381,415 (0.4%)
|
Equity compensation plans not approved by shareholders(4) |
January 31, 2023
|
19,926 (0.0%)
|
N/A
|
N/A
|
May 5, 2023
|
19,926 (0.0%)
|
N/A
|
N/A
| |
TOTAL
|
January 31, 2023
|
3,244,063 (3.8%)
|
Cdn.$59.58
|
3,319,803 (3.9%)
|
May 5, 2023
|
3,434,942 (4.0%)
|
Cdn.$69.42
|
2,810,631 (3.3%)
|
Fiscal 2021
|
Fiscal 2022
|
Fiscal 2023
| |
Options Granted during the fiscal period
|
381,859
|
271,025
|
356,014
|
Weighted average number of Common Shares outstanding for the fiscal period
|
84,360,284
|
84,591,234
|
84,791,155
|
"Burn Rate"
|
0.45%
|
0.32%
|
0.42%
|
Fiscal 2021
|
Fiscal 2022
|
Fiscal 2023
| |
RSUs and PSUs Granted during the fiscal period1 |
228,186
|
204,981
|
259,633
|
Weighted average number of Common Shares outstanding for the fiscal period
|
84,360,284
|
84,591,234
|
84,791,155
|
"Burn Rate"
|
0.27%
|
0.24%
|
0.31%
|
(i) |
amendments to the number of Common Shares issuable under the PRSU Plan;
|
(ii) |
any amendment expanding the categories of eligible person which would have the potential of permitting the introduction of non-employee members of the Board;
|
(iii) |
any amendment extending the term of a Share Unit or any rights pursuant thereto held by an insider beyond its original expiry date;
|
(iv) |
the addition of any other provision which results in participants receiving Common Shares while no cash consideration is received by the Corporation;
|
(v) |
any amendment that would increase or remove the insider participation limits;
|
(vi) |
amendments which would permit awards to be transferred or assigned other than for normal estate planning purposes; and
|
(vii) |
amendments to the amending provision within the PRSU Plan.
|
(i) |
amendments that are of a "housekeeping" nature;
|
(ii) |
amendments to the terms and conditions of the PRSU Plan necessary to ensure that the PRSU Plan complies with the provisions of applicable law (including, without limitation, the rules, regulations and policies of the TSX);
|
(iii) |
amendments to the provisions of the PRSU Plan respecting administration of the PRSU Plan and eligibility for participation under the PRSU Plan;
|
(iv) |
amendments to the provisions of the PRSU Plan respecting the terms and conditions on which Share Units may be granted to eligible persons pursuant to the PRSU Plan; and
|
(v) |
any other amendments not requiring shareholder approval under the provisions of applicable law (including, without limitation, the rules, regulations and policies of the TSX and NASDAQ).
|
(i) |
a "Permitted Bid Acquisition" means an acquisition of Common Shares made pursuant to a Permitted Bid or a Competing Permitted Bid;
|
(ii) |
an "Exempt Acquisition" means an acquisition of Common Shares in respect of which the Board has waived the application of the Amended Rights Plan, which was made pursuant to a dividend reinvestment plan of the Corporation, which was made pursuant to the receipt or exercise of rights issued by the Corporation to all the holders of Common Shares (other than holders resident in a jurisdiction where such distribution is restricted or impracticable as a result of applicable law) to subscribe for or purchase Common Shares or Convertible Securities (provided that such rights are acquired directly from the Corporation and not from any other Person and provided that the Person does not hereby acquire a greater percentage of Common Shares or Convertible Securities so offered than the Person's percentage of Common Shares or Convertible Securities Beneficially Owned immediately prior to such acquisition), which was made pursuant to a distribution by the Corporation of Common Shares or Convertible Securities made pursuant to a prospectus (provided that the Person does not thereby acquire a greater percentage of the Common Shares or Convertible Securities so offered than the percentage Beneficially Owned immediately prior to such acquisition), which was made pursuant to a distribution by the Corporation of Common Shares or Convertible Securities by way of a private placement or a securities exchange take-over bid circular or upon the exercise by an individual employee of stock options granted under a stock option plan of the Corporation or rights to purchase securities granted under a share purchase plan of the Corporation, or which is made pursuant to an amalgamation arrangement, merger or other statutory procedure requiring approval of the Corporation's shareholders;
|
(iii) |
a "Convertible Security Acquisition" means an acquisition of Common Shares upon the exercise of Convertible Securities received by such Person pursuant to a Permitted Bid Acquisition, Exempt Acquisition or a Pro Rata Acquisition; and
|
(iv) |
a "Pro Rata Acquisition" means an acquisition as a result of a stock dividend, a stock split or other event pursuant to which such Person receives or acquires Common Shares or Convertible Securities on the same pro rata basis as all other holders of Common Shares of the same class.
|
(i) |
the Take-over Bid is made to all holders of record of Common Shares, other than the Offeror;
|
(ii) |
the Take-over Bid contains irrevocable and unqualified conditions that:
|
A. |
no Common Shares shall be taken up or paid for pursuant to the Take-over Bid prior to the close of business on the date that is no earlier than the earlier of (1) the date 105 days following the date of the Take-over Bid and (2) the last day of the initial deposit period that the Offeror must allow securities to be deposited under the Take-over Bid pursuant to National Instrument 62-104;
|
B. |
unless the Take-over Bid is withdrawn, Common Shares may be deposited pursuant to the Takeover Bid at any time prior to the close of business on the date of first take-up or payment for Common Shares and all Common Shares deposited pursuant to the Take-over Bid may be withdrawn at any time prior to the close of business on such date;
|
C. |
more than 50% of the outstanding Common Shares held by Independent Shareholders must be deposited to the Take-over Bid and not withdrawn at the close of business on the date of first take-up or payment for Common Shares; and
|
D. |
in the event that more than 50% of the then outstanding Common Shares held by Independent Shareholders have been deposited to the Take-over Bid and not withdrawn as at the date of first take-up or payment for Common Shares under the Take-over Bid, the Offeror will make a public announcement of that fact and the Take-over Bid will remain open for deposits and tenders of Common Shares for not less than 10 Business Days from the date of such public announcement.
|
(i) |
Redemption of Rights on Approval of Holders of Common Shares and Rights. The Board acting in good faith may, after having obtained the prior approval of the holders of Common Shares or Rights, at any time prior to the occurrence of a Flip-in Event, elect to redeem all but not less than all of the then outstanding Rights at a redemption price of $0.000001 per Right, appropriately adjusted for anti-dilution as provided in the Amended Rights Plan Agreement (the "Redemption Price").
|
(ii) |
Waiver of Inadvertent Acquisition. The Board acting in good faith may waive or agree to waive the application of the Amended Rights Plan in respect of the occurrence of any Flip-in Event if (i) the Board has determined that a Person became an Acquiring Person under the Amended Rights Plan by inadvertence and without any intent or knowledge that it would become an Acquiring Person; and (ii) the Acquiring Person has reduced its Beneficial Ownership of Common Shares such that at the time of waiver the Person is no longer an Acquiring Person.
|
(iii) |
Deemed Redemption. In the event that a Person who has made a Permitted Bid or a Take-over Bid in respect of which the Board has waived or has deemed to have waived the application of the Amended Rights Plan consummates the acquisition of the Common Shares, the Board shall be deemed to have elected to redeem the Rights for the Redemption Price.
|
(iv) |
Discretionary Waiver with Mandatory Waiver of Concurrent Bids. The Board acting in good faith may, prior to the occurrence of a Flip-in Event as to which the Amended Rights Plan has not been waived under the applicable clause, upon prior written notice to the Rights Agent, waive the application of the Amended Rights Plan to a Flip-in Event that may occur by reason of a Take-over Bid made by means of a Take-over Bid circular to all holders of record of Common Shares. However, if the Board waives the application of the Amended Rights Plan, the Board shall be deemed to have waived the application of the Amended Rights Plan in respect of any other Flip-in Event occurring by reason of such a Take-over Bid made prior to the expiry of a bid for which a waiver is, or is deemed to have been, granted.
|
(v) |
Discretionary Waiver respecting Acquisition not by Take-over Bid Circular. The Board acting in good faith may, with the prior consent of the holders of Common Shares, determine, at any time prior to the occurrence of a Flip-in Event as to which the application of the Amended Rights Plan has not been waived, if such Flip-in Event would occur by reason of an acquisition of Common Shares otherwise than pursuant to a Take-over Bid made by means of a Take-over Bid circular to holders of Common Shares and otherwise than by inadvertence when such inadvertent Acquiring Person has then reduced its holdings to below 20%, to waive the application of the Amended Rights Plan to such Flip-in Event. However, if the Board waives the application of the Amended Rights Plan, the Board shall extend the Separation Time to a date subsequent to and not more than 10 Business Days following the meeting of shareholders called to approve such a waiver.
|
(vi) |
Redemption of Rights on Withdrawal or Termination of Bid. Where a Take-over Bid that is not a Permitted Bid is withdrawn or otherwise terminated after the Separation Time and prior to the occurrence of a Flip-in Event, the Board may elect to redeem all the outstanding Rights at the Redemption Price.
|
(a) |
if there is a dividend payable in Common Shares or Convertible Securities (other than pursuant to any optional stock dividend program, divided reinvestment plan or a dividend payable in Common Shares in lieu of a regular periodic cash dividend) on the Common Shares,
|
(b) |
a subdivision or consolidation of the Common Shares,
|
(c) |
an issuance of Common Shares or Convertible Securities in respect of, in lieu of or in exchange for Common Shares in a reclassification, amalgamation, merger, statutory arrangement or consolidation; or
|
(d) |
if the Corporation fixes a record date for the distribution to all holders of Common Shares of certain rights or warrants to acquire Common Shares or Convertible Securities, or for the making of a distribution to all holders of Common Shares of evidences of indebtedness or assets (other than regular periodic cash dividend or a dividend payable in Common Shares) or rights or warrants.
|
1. |
The members of the Board of Directors (the "Board") have the duty to supervise the management of the business and affairs of The Descartes Systems Group Inc. (the "Company"). The Board, directly and through its committees, the Chair of the Board and Lead Director, as applicable, shall provide direction to senior management, generally through the Chief Executive Officer, to pursue the best interests of the Company.
|
2. |
MEMBERSHIP, ORGANIZATION AND MEETINGS
|
1. |
General - The composition and organization of the Board, including: the number, qualifications and remuneration of directors; the number of Board meetings; residency requirements; quorum requirements; meeting procedures and notices of meetings shall be established in accordance with the Canada Business Corporations Act and the by-laws of the Company.
|
2. |
Independence - The Board shall establish independence standards for the directors in accordance with Applicable Requirements (as defined below), and, at least annually, shall affirmatively determine the independence of each director in accordance with these standards. At least a majority of the directors shall be independent in accordance with these standards.
|
3. |
Access to Management and Outside Advisors - The Board shall have unrestricted access to the Company's management and employees. The Board shall have the authority to retain external legal counsel, consultants or other advisors to assist it in fulfilling its responsibilities and to set and pay the respective compensation of these advisors without consulting or obtaining the approval of any Company officer. The Company shall provide appropriate funding, as determined by the Board, for the services of these advisors.
|
4. |
Chair of the Board / Lead Director - The Chair of the Board shall facilitate the operations and deliberations of the Board and the satisfaction of the Board's functions and responsibilities under this mandate. If the Chair of the Board is not
|
5. |
Directors' Responsibilities - Each director is expected to use their best efforts to attend all meetings of the Board and any committee of which they are a member. Each director is expected to have read and considered the materials sent to them in advance of each meeting and to actively participate in the meeting. Each director shall declare their interest, and abstain from voting on, matters in which the director has an interest.
|
6. |
Secretary and Minutes - The Corporate Secretary, their designate or any other person the Board requests shall act as secretary of Board meetings. Minutes of Board meetings shall be recorded and maintained by the Corporate Secretary and subsequently presented to the Board for approval.
|
7. |
In Camera Sessions - As part of each meeting, the Board shall hold an in camera session, at which management and non-independent directors are not present, and the agenda for each Board meeting shall afford an opportunity for such a session.
|
3. |
FUNCTIONS AND RESPONSIBILITIES
|
a. |
Strategic Plans - At least annually, the Board shall review and, if advisable, approve the Company's strategic planning process and short- and long-term strategic plan prepared by management. In discharging this responsibility, the Board shall review the plan in light of management's
|
b. |
Business Plans - The Board shall review and, if advisable, approve the Company's annual business plans.
|
c. |
Monitoring - At least annually, the Board shall review management's
|
a. |
General - The Board shall provide regular oversight of the Company's enterprise risk management practices either directly, or through its committees, which shall report to the Board with respect to risk oversight undertaken in accordance with their respective charters. The Board shall, with the assistance of its committees, oversee management's assessment, management and monitoring of key risks affecting the Company and the Company's risk management/monitoring systems.
|
b. |
Review of Controls - The Board shall, with the assistance of the Audit Committee, review the internal, financial, non-financial and business control and information systems that have been established by management.
|
c. |
General - At least annually, the Board shall, with the assistance of the Compensation Committee, review the Company's approach to human resource management and executive compensation. In considering its approach to executive compensation, the Board, with the assistance of the Compensation Committee, will consider the results of any "say-on-pay" vote from the Company's most recent annual meeting of shareholders.
|
d. |
Succession Review - At least annually, the Board shall, with the assistance of the Nominating Committee and the Compensation Committee, as applicable, review the Lead Director, Chair of the Board, the Chief Executive Officer and the senior management succession plans of the Company.
|
c. |
Integrity of Senior Management - The Board shall, to the extent feasible, satisfy itself as to the integrity of the Chief Executive Officer and other senior management.
|
a. |
General - At least annually, the Board shall, with the assistance of the Corporate Governance Committee, review the Company's approach to corporate governance.
|
b. |
Governing Documents - At least annually, the Board shall review and assess any comments or recommendations of the Corporate Governance Committee in respect of the adequacy of the Company's organizing documents and by-laws, and the mandate, charters and role descriptions for the Board, each Board committee, the Chief Executive Officer, the Chair of the Board and their compliance with Applicable Requirements. At least annually, the Board shall review and assess any comments or recommendations of the Audit Committee on the adequacy of the Company's audit committee charter.
|
c. |
Director Independence - At least annually, the Board shall, with the assistance of the Corporate Governance Committee, evaluate the director independence standards established by the Board and pursuant to Applicable Requirements and the Board's ability to act independently from management in fulfilling its duties.
|
d. |
Ethics Reporting - At least annually, the Board shall, with the assistance of the Corporate Governance Committee, review reports provided by management relating to compliance with, or material deficiencies of, the Company's Code of Business Conduct and Ethics.
|
5. |
Environmental and Social Governance - At least annually, the Board shall, with the assistance of the Corporate Governance Committee, review the Company's approach to environmental and social governance including, but not limited to, the following areas: the Company's approach to assessing and reducing its own environmental footprint from its operations; the Company's approach to assessing the environmental benefits to its customers from the products and services of the Company; and the Company's approach to social initiatives within
|
a. |
General - At least annually, the Board shall, with the assistance of the Audit Committee, review the Company's internal controls relating to financial information and reports provided by management on material deficiencies in, or material changes to, these controls.
|
b. |
Integrity of Financial Information - The Board shall, with the assistance of the Audit Committee, review the integrity of the Company's financial information and systems, the effectiveness of internal controls and management's assertions on internal control and disclosure control procedures.
|
c. |
General - The Board shall adopt and, at least annually, shall review the Company's overall communications policy, including measures for communicating with and receiving feedback from the Company's stakeholders.
|
d. |
Disclosure - At least annually, the Board shall review management's compliance with the Company's disclosure policies and procedures. The Board shall, if advisable, approve material changes to the Company's disclosure policies and procedures.
|
e. |
Shareholder Engagement - At least annually, the Board shall review the Company's approach to shareholder engagement.
|
f. |
Board Committees - The Board has established the following committees of the Board: the Compensation Committee; the Audit Committee; the Corporate Governance Committee; and the Nominating Committee. Subject to applicable law, the Board may establish other Board committees or merge or dispose of any Board committee.
|
g. |
Delegation to Committees - The Board has delegated to each of its committees those responsibilities set out in each Board committee's mandate.
|
c. |
Consideration of Committee Recommendations - As required, the Board shall consider for approval the specific matters delegated for review to Board committees.
|
d. |
Board/Committee Communication - To facilitate communication between the Board and each Board committee, each committee chair shall provide a report to the Board on material matters considered by the committee at the first Board meeting after each meeting of the committee.
|
4. |
DIRECTOR ORIENTATION, EDUCATION AND EVALUATION
|
1. |
Each director shall participate in the Company's orientation and ongoing education program.
|
2. |
At least annually, with the assistance of the Corporate Governance Committee, the Board shall evaluate and review the performance of the Board, each of its committees, each of the directors, including the specific performance assessment findings of the Corporate Governance Committee and the adequacy of this mandate.
|
RECONCILIATION OF NON-GAAP FINANCIAL MEASURES - ADJUSTED EBITDA
(US dollars in millions)
|
Q4FY23
|
Q3FY23
|
Q2FY23
|
Q1FY23
|
Net income, as reported on Consolidated Statements of Operations
|
29.8
|
26.5
|
22.9
|
23.1
|
Adjustments to reconcile to Adjusted EBITDA:
| ||||
Interest expense
|
0.3
|
0.3
|
0.3
|
0.3
|
Investment income
|
(2.8)
|
(1.1)
|
(0.5)
|
(0.2)
|
Income tax expense
|
6.3
|
9.0
|
8.8
|
7.4
|
Depreciation expense
|
1.4
|
1.3
|
1.3
|
1.2
|
Amortization of intangible assets
|
14.3
|
14.7
|
16.1
|
15.1
|
Stock-based compensation and related taxes
|
3.6
|
3.6
|
3.8
|
2.9
|
Other charges
|
2.5
|
0.2
|
1.3
|
1.4
|
Adjusted EBITDA
|
55.4
|
54.5
|
54.0
|
51.2
|
Revenues
|
125.1
|
121.5
|
123.0
|
116.4
|
Net income as a % of revenues
|
24%
|
22%
|
19%
|
20%
|
Adjusted EBITDA as a % of revenues
|
44%
|
45%
|
44%
|
44%
|
(US dollars in millions)
|
FY23
|
Net income, as reported on Consolidated Statements of Operations
|
102.2
|
Adjustments to reconcile to Adjusted EBITDA:
| |
Interest expense
|
1.2
|
Investment income
|
(4.5)
|
Income tax expense
|
31.5
|
Depreciation expense
|
5.2
|
Amortization of intangible assets
|
60.2
|
Stock-based compensation and related taxes
|
13.9
|
Other charges
|
5.5
|
Adjusted EBITDA
|
215.2
|
Revenues
|
486.0
|
Net income as a % of revenues
|
21%
|
Adjusted EBITDA as a % of revenues
|
44%
|
VIRTUAL MEETING USER GUIDE
Corporate Headquarters
120 Randall Drive
Waterloo, Ontario N2V 1C6 Canada
Tel: +1 (519) 746-8110 x202358
Toll Free +1 (800) 419-8495
Fax: +1 (519) 747-0082
e-mail: info@descartes.com
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The Descartes Systems Group Inc. published this content on 11 May 2023 and is solely responsible for the information contained therein. Distributed by Public, unedited and unaltered, on 11 May 2023 13:53:08 UTC.