Italgas S p A : Vendor List Regulations

Italgas Vendor List Regulations

Foreword

Italgas intends to regulate the establishment, management and updating of its vendor list (hereinafter referred to as the "List" or "Vendor List"), a preparatory tool for individual awarding procedures concerning both private and public entities and therefore subject to the provisions of the Public Contracts Code pursuant to Legislative Decree no. 50 of 18 April 2016, as amended and supplemented (hereinafter also referred to as the "Code").

Specifically, Italgas intends to identify the conditions for inclusion on its Vendor List, as well as the rights and obligations of Italgas and of economic operators wishing to join.

Italgas requires competence and professionalism from suppliers, as well as adherence to corporate values and principles. In the light of these principles, Italgas authenticates and evaluates candidates using criteria of absolute objectivity with a view to identifying a reliable partner with whom to establish a long-lasting collaboration.

Applications are on a fee basis (details can be found at https://www.italgas.it/en/suppliers/become-a-supplier/supplier-registration/) and the qualification processes are managed via an online network (IT4Buy).

Through this network, suppliers will be informed of their qualification status in a letter relating to the Product Category(ies) of interest, timeframe and any areas for improvement detected during the evaluation process.

Registration implies acceptance of these Regulations and is a necessary condition for submitting an application for inclusion on the list and qualifying for the Italgas Vendor List.

Via Carlo Bo, 11 - 20143 Milan
Italgas S.p.A.
Registered Office in Milan - no. of shares: 810,245,718 Share capital: 1,002,608,186.28 euros, fully paid-up
Milan Business Register - Tax Code and VAT number 09540420966 - R.E.A. Milan no. 2097057	page 1 / 14
Company belonging to the "Italgas VAT Group" VAT No. 10538260968

Art. 1 - Definitions

1. The foreword is an integral and essential part of these Regulations.
2. The following terms and expressions found in the Regulations have the meanings given below:
   Vendor list: the list of suppliers classified by category established by Italgas and the Italgas Group for the purpose of awarding their contracts.
   Product Category: the classification of a homogeneous group of supplies, services and works, which can be broken down into more detailed levels and considered as a whole as belonging to the same category, species, type or class.
   Code: the Public Contracts Code set out in Legislative Decree No. 50 of 18 April 2016, as amended.
   Code of Ethics: a document containing the values and principles of conduct adopted and shared by the Italgas Group in the performance of its business.
   Questionnaire: the self-declaration made by the Supplier, as preliminary documentation for the purposes of future participation in tender procedures, in which it confirms that it meets the requirements set out in Article 80 of the Code.
   Supplier/Economic Operator/Contractor: the entities referred to in Article 45 of the Code that intend to apply for inclusion on the Italgas Vendor list as described in Article 3 of the Regulations.
   Italgas Group: the overall group consisting of Italgas S.p.A. and its subsidiaries.
   Italgas: Italgas S.p.A., the company that manages the Vendor List.
   Organisation, management and control model: the organisation and management model adopted by Italgas and companies of the Italgas Group pursuant to Legislative Decree no. 231 of 8 June 2001 as amended.
   Anti-mafialegislation: the provisions of Legislative Decree No. 159 of 6 September 2011.

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Regulations: these regulations are intended to govern the procedures for registration and updating the Vendor List.

System: the online network (IT4Buy) through which the application and qualification process takes place.

Art. 2 - Purpose

1. The purpose of these Regulations is to define the rules by which the Italgas Group Vendor List is established and managed.
2. Italgas uses the Vendor List to select, on the basis of technical, economic, organisational, quality and sustainability assessments, the companies and entities it wishes to award contracts for the supply of goods, works and services, in compliance with the principles of non-discrimination, equal treatment, proportionality, transparency and rotation.
3. Inclusion on the List does not entail the start of any awarding procedure and/or the awarding of tender contracts for Italgas.
4. Application for inclusion on the Vendor List and the declarations, documents and any other supplementary elements provided by the interested parties have the sole purpose of demonstrating the willingness of such parties to qualify for the Vendor List without any constraints on the awarding of any contract.
5. The qualification standards and criteria may be amended or increased at Italgas' discretion at any time in relation to its changing needs.

Art. 3 - Entities admitted

1. The entities indicated in Articles 45 and 46 of the Code shall be admitted to the procedure for inclusion on the Vendor List for the awarding of supplies, services and works.
2. Qualification as a Permanent Grouping of Companies requires the positive assessment of the individual suppliers associated and compliance with the provisions of the Code. The permanent grouping must therefore submit its

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request for qualification with its own requirements and those of the individual suppliers associated in reference to the product category within its remit.

3. Economic operators grouped together pursuant to Articles 46 and 48 of the Code (RTI) are not permitted to join the List.

Art. 4 - Product Categories

1. The System is based on a matrix of goods categories divided into three categories GOODS, WORKS and SERVICES and indicates three levels of complexity (Strong, Medium, Smart) and the type of process required for qualification. (this information can be found at the following link:https://www.italgas.it/en/suppliers/become-a-supplier/categories-questionnaire/)
2. For the Strong goods group, in addition to compliance with the requirements of Article 6 below, an on-site visit of the Supplier, carried out by Italgas personnel or third parties appointed for the audit, is also required.
3. Italgas, on the basis of its own requirements, reserves the right to change the Product Categories at any time, giving due notice to the Economic Operators registered in the categories subject to change.

Art. 5 - Requirements and Conditions for Qualification

1. Entities wishing to join the Vendor List for all product categories must meet the requirements of the qualification questionnaire.
2. Italgas may also lay down specific requirements for each individual Product Category, which must be met by Suppliers.
3. Throughout the entire period of inclusion on the Vendor List, the Supplier must comply with the principles set forth in Article 80 of the Code, the Italgas Code of Ethics and the ethical and sustainability values that Italgas is inspired by.

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4. The Supplier is also required to renew the Questionnaire annually, with specific reference to the requirements set out in Article 6 of the Regulations.

Art. 6 - Registration procedure

1. Suppliers who are interested in being included on the Vendor List, having identified the relevant Product Category(ies), must fill in the Questionnaire and the required attachments and send their application via the online network (IT4Buy).
2. The Qualification Office analyses the application received and may, if necessary, ask the Supplier for further information and/or clarifications.
3. The Supplier will be provided with immediate feedback in the event of positive/negative verification. Successful completion of the qualification process is not a guarantee of obtaining future orders/contracts.

Art. 7 - Assessment criteria

1. The evaluation criteria also extend to economic/financial, sustainability and legality requirements, as well as HSEQ requirements, as outlined below:

1. for the economic-financial requirements, Italgas relies on an external provider which, by processing useful data, and in particular financial statements referring to the supplier's last three years of activity, develops and determines an evaluation rating - Blended Score - which must be higher than the established threshold (value D), according to the following scheme:

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