Hinopak Motors : Notice of Annual General Meeting for the year ended Mar 31 2024

https://hinopak.com/investor-relation/

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NOTICE IS HEREBY GIVEN that the 39th Annual General Meeting (AGM) of the Shareholders of Hinopak Motors Limited (the Company) will be held at the Registered Ofce of the Company situated at D-2, S.I.T.E., Manghopir Road, Karachi on Thursday, July 25, 2024 at 09:30 a.m.

The Company has also arranged the participation of shareholders through video facility. The detailed procedure is mentioned later in the notes. Following businesses will be transacted during the meeting:

ORDINARY BUSINESSES

1. To receive, consider and adopt the Audited Financial Statements of the Company for the year ended March 31, 2024, together with the reports of the directors and auditors.
2. To appoint auditors for the ensuing year and x their remuneration.
3. Any other business with the permission of the Chair.

By order of the Board

ABDUL BASIT

Karachi:Company Secretary July 04, 2024

Notes:

1. Online Participation in the Annual General Meeting
   In order to facilitate and for the safety and well-being of the shareholders, the Company in addition to convening a physical meeting, has also arranged the attendance of the share holders virtually through video link facility. The shareholders who are interested in attending the AGM proceedings online may send the below information along with the valid copy of both sides of CNIC with the subject "Registration for Hinopak Motors Limited AGM" at [e-mail] for their/their appointed proxy's verication. Such information should be sent from their duly registered valid email ID for the registration purposes latest by July 18, 2024.

Shareholder's Name

Folio / CDC No.

No. of shares held

CNIC No.

Cell No.

Registered Email ID

A detailed procedure shall be communicated through the email directly to the shareholders who have provided their valid email IDs and the same shall be placed at the Company's website: https://www.hinopak.com in the investor relations section.

The shareholders can also provide their comments/suggestions for the agenda items of the AGM at the email address [e-mail].

Members are therefore, encouraged to attend the AGM through video link or by consolidating their attendance through proxies.

1. Closure of Share Transfer Books
   The Share Transfer Books of the Company will remain closed from July 18, 2024 to July 25, 2024 (both days inclusive). No transfer will be accepted for registration during this period. Transfers received at Share Registrar Ofce M/s FAMCO Share Registration Services (Pvt.) Limited, at the close of business on July 17, 2024, will be treated in time to attend and vote at the meeting.
2. For Attending the Meeting
   In case of individuals, the account holders or sub-account holders and/or the persons whose securities are in group account and their registration details are uploaded as per the Regulations, shall authenticate their identity by showing original Computerized National Identity Cards (CNIC) or original passport at the time of attending the meeting.
   In case of a corporate entity, the Board of Directors' Resolution/Power of Attorney with the specimen signature of the nominee shall be produced (if it has not been provided earlier) at the time of attending the meeting.
3. Proxy
   A member entitled to attend and vote at this General Meeting is entitled to appoint a Proxy to attend, speak and vote in his place at the meeting. Instrument appointing a proxy must be deposited at the registered ofce of the Company at least forty-eight hours before the time of the meeting.
   To facilitate identication for the right to attend the Annual General Meeting, the shareholder whose holdings are on the Central Depository System (CDS) or his Proxy should authenticate his identity by showing his original CNIC or original passport at the time of attending the meeting, along with the Participant's Identity Number and Shareholder's account number allocated by the Central Depository Company.
   In case of corporate entity, the Board of Directors' Resolution/Power of attorney with specimen signature of the nominee shall be produced at the time of the meeting.
4. Notice to Shareholders who have not provided their CNIC
   The Individual Members who have not yet submitted photocopy of their valid Computerized National Identity Card (CNIC) to the Company/Share Registrar, are once again reminded to send the same at the earliest directly to Company's Share Registrar, M/s FAMCO Share Registration Services (Pvt.) Limited. In case of non-receipt of the copy of a valid CNIC, the Company would be constrained under section 243(3) of the Companies Act, 2017, to withhold dividend (if any) of such shareholders.
5. Notice to Shareholders who have not provided their IBAN
   In accordance with the provisions of Section 242 of the Companies Act, 2017, it is mandatory for a listed company to pay cash dividend to its shareholders only through electronic mode directly into the bank account designated by the entitled shareholders. Therefore, the shareholders are requested to provide their bank details by lling up the Electronic Credit Mandate Form available at: https://famcosrs.com/ and send the duly lled form along with a copy of CNIC to Company's Share Registrar, M/s FAMCO Share Registration Services (Pvt.) Limited.
6. Change of Address
   The Shareholders are requested to intimate any changes in their addresses to the Share Registrar, M/s FAMCO Share Registration Services (Pvt.) Limited.

viii.Conversion of Physical Shares into Book Entry Form

In accordance with the provisions of Section 72 of the Companies Act, 2017, and subsequent directive received from the SECP for all listed companies to pursue with their physical shareholders and requiring them to convert their shares in the Book-Entry Form. In order to comply with the directives, the Physical Shareholders are once again reminded to convert their shares into Book-Entry Form through Investor Accounts Services of Central Depository Company or any Participant / TRE Certicate-holder of the Pakistan Stock Exchange Limited.

1. Video-linkFacility to Members
   If the Company receives consent from the members holding at least 10% shareholding residing in a city, to participate in the meeting through video-link at least 07 days prior to date of the meeting, the Company will arrange the facility of video-link in that city subject to availability of such facility in that city.
   To avail this facility please provide the following information to our Share Registrar, M/s FAMCO Share Registration Services (Pvt.) Limited.
   I / We, _______________________________________ of _________________, being a member of Hinopak Motors Limited, holder of __________________________ ordinary share(s) as per Registered Folio / CDC Account No. ____________________________
   hereby opt for video conference facility at _____________________________________.
   _____________________
   Signature of Member(s)
2. Placement of Financial Statements on Website
   The Financial Statements of the Company for the year ended March 31, 2024 along with reports have been placed on the website of the Company: https://www.hinopak.com. which can also be downloaded through the link below and/or QR enabled code.

https://hinopak.com/investor-relation/

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