Carbon Minerals : 2016 Notice of AGM & Proxy Form (New)

28132f54-d246-4f5c-a502-d64652401444.pdf

CARBON MINERALS LIMITED A.B.N. 29 001 836 586

NOTICE OF ANNUAL GENERAL MEETING

Notice is hereby given that the Annual General Meeting of Carbon Minerals Limited will be held at Suite 3, Level 2, 66 Clarence Street, Sydney on Tuesday 24 May 2016 at 3.00pm (Sydney time).

Agenda:

Financial report and directors' and audit reports

To receive and consider the financial report, including the directors' declaration, for the year ended 31 December 2015 and the related directors' report and audit report.

Ordinary resolutions

1. Remuneration report

   To consider and, if thought fit, to pass the following as an ordinary resolution: "That the Remuneration Report for the year ended 31 December 2015 be approved"

   (Note: the vote on this resolution is advisory only and does not bind the Directors or the Company)

   
   

   Voting Exclusion

   A vote on this resolution must not be cast (in any capacity) by or on behalf of any of the following persons:

2. a member of the Key Management Personnel, details of whose remuneration are included in the Remuneration Report; or

3. a Closely Related Party of such member.

   However, a person described above may cast a vote on Resolution 1 if:

4. the person does so as a proxy appointed by writing that specifies how the proxy is to vote on the proposed resolution; and

5. the vote is not cast on behalf of a person described in subparagraph (a) or (b) above.

6. 
   

7. Re-election of Mr. S.J. Danielson as a director

8. To consider and, if thought fit, to pass the following as an ordinary resolution:

   "That Mr. S.J. Danielson, who retires by rotation in accordance with the Company's constitution and, being eligible, offers himself for re-election, be re-elected as a director."

   
   

   Final Item of Business

   To transact any other business that may be lawfully brought forward in accordance with the constitution of the Company and the Corporations Act 2001.

   By Order of the Board

9. Danielson - Company Secretary 4 April 2016

   
   

   Proxies

   Each member of a company who is entitled to attend and cast a vote at a meeting of the company's members may appoint a person as the member's proxy to attend and vote for the member at the meeting. If you choose to appoint a person who is attending as your proxy, please complete the enclosed proxy form. A proxy need not be a member of the company.

   A member who is entitled to cast 2 or more votes may appoint 2 proxies and may specify the proportion or number of votes each proxy is appointed to exercise. Where a member appoints 2 proxies and the appointment does not specify the proportion or number of the member's votes each proxy may exercise, each proxy may exercise half of the votes.

   The proxy form must be received at the address below not later than 3.00pm (Sydney time) on 22 May 2016. The completed proxy form may be:

   Mailed to Mitchell & Partners, GPO Box 5460, SYDNEY 2001, or

   Delivered to Mitchell & Partners, Suite 3, Level 2, 66 Clarence Street, SYDNEY 2000, or Faxed to Mitchell & Partners on [phone].

   CARBON MINERALS LIMITED A.B.N. 29 001 836 586

   EXPLANATORY MEMORANDUM IMPORTANT NOTICE

   This Explanatory Memorandum is an explanation of, and contains information about, the resolutions to be considered at the Annual General Meeting, which are set out in the accompanying Notice of Annual General Meeting dated 4 April 2016 ("Notice"), to assist shareholders to determine how they wish to vote on the resolutions.

   Shareholders should read this Explanatory Memorandum in full. This Explanatory Memorandum forms part of the accompanying Notice and should be read together with the Notice.

   If you are in doubt about what to do in relation to the resolutions contemplated in this Explanatory Memorandum, you should consult your financial or other professional advisor.

   This Explanatory Memorandum is dated 4 April 2016.

   
   

   Receive and consider the financial report

   The Corporations Act 2001 (the Corporations Act) requires the financial report which includes the financial statements, director's declaration, the directors' report and the auditor's report to be laid before the Annual General Meeting. There is no requirement either in the Act or in the Constitution for shareholders to approve the financial report, the directors' report or the auditor's report. Accordingly, the Company's financial report is placed before shareholders for discussion and no voting is required for this item of business.

   A copy of the Company's 2015 Annual Report is available from the company's websitewww.carbonminerals.com.au

   Shareholders will be provided with a reasonable opportunity at the Annual General Meeting to ask questions and make comments on these reports and on the business, operations and management of the Company.

   Shareholders will also be provided with a reasonable opportunity at the Annual General Meeting to ask the auditor or the auditor's representative questions relevant to the conduct of the audit and the preparation and content of the auditor's report.

   
   

   Resolution 1 - Adoption of Remuneration Report

   The remuneration report of the Company for the year ended 31 December 2015 is set out in the Directors' Report of the 2015 Annual Report to Shareholders (the Remuneration Report).

   The Remuneration Report sets out the Company's remuneration arrangements for the Managing Director, executives and non-executive directors. A reasonable opportunity will be provided for Shareholders to ask questions, or make comments on, the Remuneration Report at the Annual General Meeting.

   Section 250R(2) of the Corporations Act requires the Company to propose a resolution that the Remuneration Report be adopted. The vote on this resolution is advisory only and does not bind the Directors or the Company.

   Section 250V of the Corporations Act states that if the Remuneration Report receives a "no" vote of 25% or more at two consecutive Annual General Meetings, a resolution must then be put to Shareholders of the Company at the second annual general meeting as to whether another meeting should be held where all directors (other than the managing director) who were in office at the date of approval of the remuneration report must stand for re- election. This means Shareholders will be entitled to vote for a general meeting to re-elect the entire Board if the Remuneration Report receives a significant no vote twice.

   Key Management personnel (including all Directors) and their closely related parties are prohibited from voting in the advisory resolution under Section 250R.

   The Board abstains from making a recommendation in relation to this resolution as a recommendation would involve the Director's making a recommendation about each other's remuneration.

   Proxy Restrictions

   Pursuant to the Corporations Act, if you elect to appoint the Chair, or another member of Key Management Personnel whose remuneration details are included in the Remuneration Report or any Closely Related Party of that member as your proxy to vote on this Resolution 1, you must direct the proxy how they are to vote. Where you do not direct the Chair, or another member of Key Management Personnel whose remuneration details are included in the Remuneration Report or Closely Related Party of that member on how to vote on this Resolution 1, the proxy is prevented by the Corporations Act from exercising your vote and your vote will not be counted in relation to this Resolution 1.

   
   

   Resolution 2 - Re-election of Mr. S.J. Danielson

   In accordance with the provisions of the Company's constitution Mr. S.J. Danielson retires as a Director of the Company and offers himself for re-election.

   Mr. S.J. Danielson was appointed to the Board as a non-executive director on 23 June 1993 and has been the Chief Financial Officer since 13 March 2013. Chartered Accountant for 43 years and has considerable experience in accounting, taxation law and management practices. He is also Company Secretary.

   The Board (excluding S.J. Danielson) recommends that shareholders vote in favour of this resolution.

   CARBON MINERALS LIMITED

   A.B.N. 29 001 836 586

   
   

   PROXY FORM

   
   

   
   

   TO VOTE BY COMPLETING THE PROXY FORM

   
   

   STEP 1 Appointment of Proxy

   Indicate here who you want to appoint as your Proxy

   If you wish to appoint the Chairman of the Meeting as your proxy, mark the box. If you wish to appoint someone other than the Chairman of the Meeting as your proxy please write the full name of that individual or body corporate. If you leave this section blank, or your named proxy does not attend the meeting, the Chairman of the Meeting will be your proxy. A proxy need not be a security holder of the company. Do not write the name of the issuer company or the registered securityholder in the space.

   
   

   Proxy which is a Body Corporate

   Where a body corporate is appointed as your proxy, the representative of that body corporate attending the meeting must have provided an "Appointment of Corporate Representative" prior to admission. An Appointment of Corporate Representative form can be obtained from the company's securities registry.

   
   

   Appointment of a Second Proxy

   You are entitled to appoint up to two proxies to attend the meeting and vote on a poll. If you wish to appoint a second proxy, an additional Proxy Form may be obtained by telephoning the company's securities registry or you may copy this form.

   
   

   To appoint a second proxy you must:

10. complete two Proxy Forms. On each Proxy Form state the percentage of your voting rights or the number of securities applicable to that form. If the appointments do not specify the percentage or number of votes that each proxy may exercise, each proxy may exercise half your votes. Fractions of votes will be disregarded.

11. return both forms together in the same envelope.




STEP 2 Voting Directions to your Proxy

You can tell your Proxy how to vote

To direct your proxy how to vote, place a mark in one of the boxes opposite each item of business. All your securities will be voted in accordance with such a direction unless you indicate only a portion of voting rights are to be voted on any item by inserting the percentage or number of securities you wish to vote in the appropriate box or boxes. If you do not mark any of the boxes on a given item, your proxy may vote as he or she chooses. If you mark more than one box on an item your vote on that item will be invalid.




STEP 3 Sign the Form

The form must be signed as follows:

Individual: This form is to be signed by the securityholder. Joint Holding: where the holding is in more than one name, all the securityholders must sign.

Power of Attorney: to sign under a Power of Attorney, you must have already lodged it with the registry. Alternatively, attach a certified photocopy of the Power of Attorney to this form when you return it.

Companies: this form must be signed by a Director jointly with either another Director or a Company Secretary. Where the company has a Sole Director who is also the Sole Company Secretary, this form must be signed by that person. Please indicate the office held by signing in the appropriate place.




STEP 4 Lodgement of a Proxy

This Proxy Form (and any Power of Attorney under which it is signed) must be received at an address given below not later than 48 hours before the commencement of the meeting at 3.00pm on Tuesday, 24 May 2016. Any Proxy Form received after that time will not be valid for the scheduled meeting.




Proxies may be lodged :




BY MAIL - Mitchell & Partners

GPO Box 5460

Sydney NSW 2001 Australia




BY FAX - + 61 2 9299 8195




IN PERSON - Mitchell & Partners,

Suite 3, Level 2, 66 Clarence Street Sydney NSW 2000 Australia

CARBON MINERALS LIMITED







STEP 1 - Appointment of Proxy

I/We

print shareholder/s name/s and address




Print Securityholder Reference Number (SRN) or Holder Identification Number (HIN)

being a member/s of Carbon Minerals Limited and entitled to attend and vote hereby appoint




OR

the Chairman of the Meeting (mark with an 'X')

If you are not appointing the Chairman of the Meeting as your proxy please write here the full name of the individual or body corporate (excluding the registered Securityholder) you are appointing as your proxy.




or failing the individual or body corporate named, or if no individual or body corporate is named, the Chairman of the Meeting, as my/our proxy at the Annual General Meeting of Carbon Minerals Limited to be held at Suite 3, Level 2, 66 Clarence Street Sydney NSW 2000 on Tuesday, 24 May 2016 at 3.00pmand at any adjournment of that meeting, to act on my/our behalf and to vote in accordance with the following directions or if no directions have been given, as the proxy sees fit.




Important instructions for Resolution 1 :If the Chairman of the meeting is your proxy and you have not directed him/her how to vote on Resolution 1, the Chairman will be prevented from casting your votes on Resolution 1. If the Chairman is your proxy, in order for your votes to be counted on Resolution 1, you must direct your proxy how to vote on Resolution 1.




STEP 2 - Voting directions to your Proxy - please mark �to indicate your directions




Ordinary Business		For	Against	Abstain*
Resolution 1	Adoption of Remuneration Report for the year ended 31 December 2015
Resolution 2	Re-election of S.J. Danielson




*If you mark the Abstain box for a particular item, you are directing your proxy not to vote on your behalf on a show of hands or on a poll and your votes will not be counted in computing the required majority on a poll.

Voting of Chairman

In relation to undirected proxies, the Chairman intends to vote in favour of each resolution.




STEP 3 - PLEASE SIGN HEREThis section must be signed in accordance with the instructions overleaf to enable your directions to be implemented.

Individual or Securityholder 1

Securityholder 2 Securityholder 3

Sole Director and Sole

Company Secretary Director Director/Company Secretary




Date