Tamil Nadu Newsprint and Papers : DEBARKING OF WOOD USING CONTRACTOR OWN MACHINE AND TRANSPORTING TO CHIPPING HOUSE AT TNPL UNIT – II, TRICHY

Tamil Nadu Newsprint and Papers Limited

RFQ No. 222323003911 dt.13/01/2023

TAMIL NADU NEWSPRINT AND PAPERS LIMITED, UNIT-II

MONDIPATTI, MANAPPARAI TK, TRICHY (DT) - 621 306

TECHNICAL OUTSOURCING DEPARTMENT

RFQ No.: 222323003911DATE: 13/01/2023

Sub: DEBARKING OF WOOD USING CONTRACTOR OWN MACHINE AND

TRANSPORTING TO CHIPPING HOUSE AT TNPL UNIT - II, TRICHY.

Tenders are hereby invited for the subject work as per the following terms and conditions.

Envisaged period of contract shall be for One (1) Year from the date of award of contract.

The scope of work and other terms & conditions shall be as per Annexure - I & III.

Tender schedule will be in two parts viz., NON - PRICE BID & BUDGETARY PRICE BID AND FIRM PRICE BID IN A SEALED COVER in two separate envelopes, both to be submitted together.

FIRM PRICE BID should be submitted in a separate sealed cover (Cover 'A') along with NON - PRICE BID & BUDGETARY PRICE BID in a separate cover (Cover 'B'). Please write clearly on the top of the cover for "FIRM PRICE BID and "NON-PRICE BID" with "BUDGETARY PRICE BID" both the covers containing FIRM PRICE BID (A) and NON PRICE BID with BUDGETERY PRICE BID (B) are to be put in one sealed cover (Cover 'C') superscripting the tender No. and due date and addressed to Technical Outsourcing Dept., Tamil Nadu Newsprint and Papers Limited, Mondipatti, Trichy Dt - 621 306.

CONDITIONS TO THE TENDERER TO QUALIFY FOR PARTICIPATING IN REVERSE AUCTION:

The tenderer shall submit the following in Non-Price Bid

Copies of documentary evidence towards experience in carrying out labour oriented works like manual handling of materials, manual / mechanized feeding of materials, manual packing of materials, operation and maintenance of equipments and machineries or installation of Plant and Machinery by engaging Skilled and Unskilled workmen in any Industry or Govt. establishment and carried out works for a value not less the ₹4 lakh within a period of Twelve (12) continuous months) between 01/01/2018 and 31/12/2022.

The following documentary proof for the experience must be enclosed along with the Non - Price Bid and Budgetary Price Bid.

• • Copies of Orders / Contracts/ Agreements
  • Copies of Bills / Invoices
  • Evidence of Payment received (i.e. Payment Vouchers, RTGS Payment details in case of payment through Bank etc.)
  • Copies of IT return submitted for the past Three (3) Assessment Years.
• Earnest Money Deposit (EMD) for a value of ₹60,000/- in the form of Demand Draft in favour of "TAMIL NADU NEWSPRINT AND PAPERS LIMITED" drawn on any of the Nationalized Banks, payable at TRICHY.

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Tamil Nadu Newsprint and Papers Limited

RFQ No. 222323003911 dt.13/01/2023

• Tenderers who have downloaded tender document through TNPL website should submit a non-refundable tender fee by way of separate DD for ₹590/- drawn in favour of "TAMIL NADU NEWSPRINT AND PAPERS LIMITED" payable at Trichy in the Non-Price Bid failing which tender will not be considered.
• • Budgetary Price Bid (Annexure - II A) in a separate cover.
  • Firm Price Bid (Annexure - II B) in a separate sealed cover.
• In the absence of any one of the documents indicated above, the tender shall be rejected summarily without assigning any reasons whatsoever.

Note: Tender received not complying with the above qualifying conditions will be rejected and will not be eligible for participating in E - auction (Reverse Auction).

• Once tender is submitted, tenderer cannot withdraw. Incase tenderer withdraws from tender on any day for any reason after submitting the tender EMD submitted shall be forfeited without any prejudice.
• No information relating to this tender shall be released by the bidder or their employees / agencies whomsoever for publication, advertising or any other purpose without the prior written approval of TNPL.
• Tenderer shall submit budgetary quote with individual item rate and total value of the tender. Reverse Auction will be conducted only with the total value of tender for which "Opening Value of Tender" and "Minimum Bid Decrement Value" will be decided by TNPL.
• After submitting the tender, tenderer will not be permitted to make changes to the unit rate for individual items indicated in their budgetary quote. Unit rates indicated by bidders in their Firm Price Bid will be taken as reference to apply percentage variation (based on total value of tender) for individual item rates of the L1 Bidder emerged through Reverse Auction.
• Both NON-PRICE BID and BUDGETARY PRICE BID shall not be opened in the presence of tenderer's representatives. TNPL shall follow E-auction (Reverse Auction). Only those who qualify in Non - price Bid and also submitted Budgetary Price Bid & Firm Price Bid will be considered for Reverse Auction. Method and period of Reverse Auction will be communicated in advance to the qualified bidders to facilitate them to participate in Reverse Auction. TNPL will not be responsible for postal or any other delay and reserves the right to reject any or all the tenderers at its own discretion.
• Opening value of tender, Minimum Bid Decrement Value, Date of Auction and Time of auction will be informed to the qualified Bidder for participating in Reverse Auction. Qualified Bidder may log on to our Website (www.tnpltenders.com) and participate in the Reverse Auction. In case of any problem, please contact A G M (TOS) at 04332- 265117.
• After "Reverse Auction", the "Firm Price Bid" of the qualified bidders shall be opened in the presence of interested bidders / their authorized representatives. The lowest of the two, viz., "Reverse Auction" and "Sealed Firm Price Bid" only will be considered for further action towards award of the contract. In this regard, TNPL's decision shall be final and binding.

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Tamil Nadu Newsprint and Papers Limited

RFQ No. 222323003911 dt.13/01/2023

• Tenderers who had worked for TNPL and whose performance was bad / unsatisfactory / blacklisted within Three (3) years will not be considered.
• The offers of tenderers who do not satisfy the terms and conditions are liable for rejection and in such case, the EMD submitted if any, shall be returned, interest free, to the unsuccessful tenderers.
• TNPL will not entertain any request for adjusting the EMD from the tenderer's due / running bills or from the EMD / Security deposit of any other tender participated by the tenderer.
• Successful tenderer, on issue of order shall pay a further security deposit of ₹40,000/- in the form of Demand Draft drawn in favour of Tami Nadu Newsprint and Papers Limited, Mondipatti payable at Trichy. The Security deposit shall not bear any interest and will be returned to the successful tenderer only on satisfactory compliance of contract.
• EMD shall be returned, interest free, to the unsuccessful tenderers within Three Months from the date of opening of Non-Price Bid & Budgetary Price Bid.
• TNPL shall not be responsible for any delay/loss in transit or non-receipt of tender document
• TNPL reserves the right to
• • Spilt the quantum / items of work and award the contract to one or more tenderers.
  • Reject any or all tenders in part or in full without assigning any reason thereof.
  • Reject the lowest quotation or any quotation at its own discretion and TNPL is not bound to accept the lowest quotation.
  • Waive any tender condition at its own discretion.
• Before submitting the tender, tenderers are advised to visit the site at TNPL Unit - II, Mondipatti and contact concerned Engineer/Officer - in - charge to understand the nature of work involved and Human Resources Department (HR) to understand the prevailing Labour Rules in TNPL.
• Tender consisting of both NON-PRICE BID (Annexure - I A), BUDGETARY PRICE BID (Annexure - II A) and "FIRM PRICE BID" (Annexure - II B) in a sealed cover is deemed for submission in the Technical Outsourcing Dept., TNPL Unit - II, Mondipatti, Manapparai (TK), Trichy (DT) Not later than 3.00 PM of 09/02/2023.

for TAMIL NADU NEWSPRINT AND PAPERS LIMITED

A G M (TOS)

Encl.: a.a.

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Tamil Nadu Newsprint and Papers Limited

RFQ No. 222323003911 dt.13/01/2023

ANNEXURE I

Sub: DEBARKING OF WOOD USING CONTRACTOR OWN MACHINE AND

TRANSPORTING TO CHIPPING HOUSE AT TNPL UNIT - II, TRICHY.

1. SCOPE OF WORK:
2. • The receipt wood (Casuriana / EH) from lorry is to be unloaded directly in contractor owned debarking machine.
   • The rate of contract is on Tonnage basis i.e. TNPL weighment slip weight i.e. Receipt Wood weight considered for payment release.
   • Debarking machine will be in contractor scope.
   • The necessary manpower for running the debarking machine is under the contractor scope.
   • The necessary PPE`s like safety helmet, gloves and goggles etc will be arranged by the Contractor to ensure the safety of the working persons on behalf of the contractor/TNPL.
   • Electrical supply will be given by TNPL, if it is electrically operated debarking machine.
   • Diesel shall be in contractor scope, if the machine is operated by diesel.
   • Debarked wood billets coming out of the Debarked machine will be loaded (Loading is Contractor scope) to the trailer, where the Trailer will be provided by TNPL.
   • Tractor will be provided by TNPL for transportation of debarked wood from debarking machine to chipper(s) after necessary weighment.
   • The tractor driver will be supplied by the Contractor only.
   • It is the responsibility of Contractor to dispose the Bark being generated then and there and within stipulated time. Loading of wood bark into contractor own Truck / Lorry by using TNPL Loader (Loading is TNPL scope).
   • In case of any Chipper under maintenance work, the debarked wood will be transported to wood storage point after necessary weighment.
   • It is the responsibility of Contractor to keep the area neat and clean.
3. UNIT RATE

Tenderer shall quote the rates for carrying out the subject work in the Proforma enclosed as Annexure II-A & II-B. The rates offered shall be firm & fixed during the tenure of the contract.

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Tamil Nadu Newsprint and Papers Limited

RFQ No. 222323003911 dt.13/01/2023

3. VALIDITY

The rates quoted should be valid for a minimum of 120 days for acceptance from due date. During the validity period, tenderer is not permitted to make any upward revision in the rates.

4. PAYMENT TERMS

Tenderer shall raise bills Once in a Monthand payment shall be effected as follows thro' RTGS.

• 95% of the certified bill value shall be released within 15 days from the date of preparation of bill certification / service receipt.
• 5% shall be withheld as retention money and released on satisfactory completion of the contract.

5. CONTRACT PERIOD

The contract shall be valid for a period of One (1) Year from the date of award of contract. However, the period may be extended on the existing terms and conditions, if mutually agreed. TNPL reserves the right to short close the contract at its own discretion without any prejudice giving a notice of 15 days.

6. OTHER TERMS & CONDITIONS

1. Tenderer shall quote the rates after thoroughly assessing the quantum/nature of work. The rate quoted shall remain firm and fixed without any escalation during the contract period. In case the tenderer withdraws from the tender on a later date for any reason the EMD submitted by him shall be forfeited without any prejudice.
2. The lowest among the "Reverse Auction" and "Sealed Firm Price Bid" only will be considered for further action towards award of contract. The unit rate quoted by the tenderer in their bid only shall be considered for evaluation of tender.
3. The unit rate quoted by the tenderer in the price bid (if emerged lowest through firm price bid among reverse auction bid and firm price bid) only shall be considered for further evaluation of the tender.
4. After award of contract to the successful Tenderer (contractor), if the contractor withdraws from the work on a later date during the contract period for any reason, Security Deposit and Additional Security Deposit submitted by the contractor shall be forfeited without any prejudice, besides the contractor will not be considered for any future Tenders in TNPL for a minimum period of 3 years.
   In case tenderer's performance is not satisfactory, TNPL reserves the right to terminate the contract without any prejudice giving a notice of 15 days. In case of such termination, the tender security of ₹60,000/- and Additional Security deposit of ₹ 40,000/- totaling to ₹1,00,000/- shall be forfeited without any prejudice.

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