Tamil Nadu Newsprint and Papers : Procurement of Caustic Soda Lye for Unit-I & II

Annexure-I

Annexure-II

Annexure - III

TENDER NO:212213004703

11.01.2022

M/s.

Dear Sirs,

Sub: Tender for Procurement of CAUSTIC SODA LYE for Unit-I& II- Reg

Ref: Our Tender No. 212213004703

TNPL would like to procure CAUSTIC SODA LYE for Unit-I& II against the above referred tender. In this connection please find enclosed the following:

General Terms and Conditions, Process Compliance Statement & Terms and conditions for Reverse auction procedure.

Technical-cum-Commercial Bid

Price Bid schedule (to be submitted in separate sealed cover)

The tenderers are requested to go through the General Terms and Conditions of Tender, Terms and conditions for Reverse Auction and Process Compliance Statement. The tenderers send one signed copy of the same in token of acceptance, along with the duly filled Technical cum commercial Bid in a separate cover.

Please write on the top of the cover in capital letters as "TECHNICAL - CUM - COMMERCIAL BID" addressed to DGM (PURCHASE), TAMILNADU NEWSPRINT AND PAPERS

LIMITED, Kagithapuram Post, Karur Dist, Pin:639 136, Tamil Nadu.

The Price bid (Annexure-III) should also be sent in a separate sealed tender cover Superscribing Tender No and the Due date along with TECHNICAL CUM COMMERCIAL BID. Both the covers containing PRICE BID and TECHNICAL CUM COMMERCIAL BID are to be put in one sealed cover superscribing the Tender No and DUE DATE.

The due date for submission of TECHNICAL CUM COMMERCIAL BID and PRICE BID is 24.01.2022at 3.00 PM.

The Technical cum Commercial Bid will be scrutinized first and those who qualify in the Technical cum Commercial Bids satisfying all the tender conditions will only be considered for Price Bid stage.

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TAMILNADU NEWSPRINT AND PAPERS LTD

TENDER No: 212213004703

(2)

Qualifying factors of the tender:

Please note that the following are the qualifying factors of the Tender. Tenderers who do not comply with the conditions with documentary proof (wherever required) will not be qualified in the Tender for Price Bid stage.

1. Tenderers should be a manufacturer (Registration Certificate should be enclosed).In case of Dealer / Importer, Authorization Letter in Original from the Manufacturer and Copy of Registration Certificate of the Manufacturer are to be submitted along with technical bid without fail.
2. Remittance of Tender Fee of Rs.590/-
3. Remittance of EMD
4. Acceptance of price validity as per tender.
5. Submission of tender within due date and time

PRICE BID STAGE:

At Price Bid stage, TNPL will follow the following methodology to finalise the tender:-

1. Technical Bid is to be filled separately in given format & attached.
2. Price Bid will be obtained from the tenderer in a separate sealed cover along with technical cum commercial bid.
3. TNPL will fix the opening price and minimum bid decrement for the E-auction (Reverse Auction).The date and time of E-auction will be communicated to the technically qualified tenderers separately.
4. After completion of the Reverse Auction bidding, on the same day at 4.00 PM, TNPL will open the Price Bids of the qualified tenderers in the presence of interested bidders.
5. The lowest offer received either through E-auction or through Price Bid whichever is lower only will be considered for placement of order.

Earnest Money Deposit(EMD):

An EMD amount Rs 2,00,000/- should be submitted by DD along with technical bid drawn in favour of TAMILNADU NEWS PRINT AND PAPERS LIMITED payable at KARUR. Offers received without EMD are liable for rejection.

TNPL will not entertain any request for adjusting the EMD from the tenderer's due/running bills or from the EMD/Security Deposit of any other tender participated by the tenderer. The EMD of successful tenderer shall be converted into Security Deposit and the same will be returned after satisfactory completion of order. The Security Deposit shall not bear any interest.

EMD amount will not bear any interest and will be returned to the unsuccessful bidders after releasing the order.

Further, if the bidders offer is not qualified as per the qualifying factor mentioned in the tender their price bid will be returned back after releasing the order.

Tender Fee:

Tender Fee of Rs 590/- (Including GST) should be submitted by DD along with technical bid drawn in favour of TAMILNADU NEWSPRINT AND PAPERS LIMITED payable at KARUR.

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TAMILNADU NEWSPRINT AND PAPERS LTD

TENDER No: 212213004703

(3)

NOTE:

TNPL is not bound to accept the lowest quotation and TNPL may accept or reject the lowest quotation or any quotation at its sole discretion and go for re-tendering in case the lowest rate obtained in the tender is considered higher.

TNPL reserves the right to reject any or all tenders at our discretion without assigning any reason whatsoever. TNPL is not responsible for any postal or any other delay in submission of bid on due date and in time.

Thanking you,

Yours faithfully,

for TAMIL NADU NEWSPRINT AND PAPERS LIMITED,

AGM (PURCHASE)

Encl: as above

TAMILNADU NEWSPRINT AND PAPERS LTD

TENDER NO: 212213004703 - ANNEXURE I - GENERAL TERMS AND CONDITIONS

01. QUANTITY:

Our three monthsrequirement of CAUSTIC SODA LYE is 2150 MT for Unit-I and 770 MT for Unit-II.The quantity indicated is only approximate and it may vary on either side and TNPL does not guarantee for the same.

02.SPECIFICATION:-

CAUSTIC SODA LYE: Purity as NaOH = Min 46%

Test Method: IS 252

REJECTION CRITERIA:

Purity variation between the test result of supplier and TNPL lab result is permitted up to 0.5%(on 100% basis) only. If the purity variation is more than 0.5% lower side, the material will be rejected.

03.QUALITY:

Quality is the essence of this tender. The supplier should supply the material strictly as per the specification mentioned above. The material supplied will be inspected at our factory. Quantity as ascertained on receipt of material at our Site will be treated as quantity supplied wherever the package/materials are received intact. For each supply/consignment, test/quality certificate should be sent without fail. As regards quality, our laboratory analysis report will be final and our decision on acceptance or rejection will be final and binding on you.

04. VALIDITY:

The rate quoted during on line auction should be kept valid for a minimum period of 90 days from the date of Reverse Auction held / opening of Price Bid. During the validity period, bidder is not permitted to make any upward revision in the rate. The order shall be kept valid for a period of THREE MONTHS from the date of order. During the validity period of the order, no upward revision in price will be allowed except in case of increase in statutory levies.

05. TRANSPORTATION:

1. It is the responsibility of the supplier to arrange transportation and supply the material on F.O.R. Destination basis. TNPL requires the material on F.O.R. Kagithapuram/Mondipatti basis only.
2. The material should be despatched in trucks by road on freight PAID basis.
3. The actual weight recorded in TNPL weigh bridge will be taken for accounting and payment purpose. Hence, TNPL weight is final.

06. TERMS OF PAYMENT:

100% payment will be made within 35 days from the date of receipt of material by RTGS scheme with applicable bank charges will be extra to your account.

All the payment will be made only through RTGS mode. Supplier should provide RTGS details in their letter head with duly endorsed by the banker. If payment is being received already in RTGS mode, need not furnish the same again.

07.BASIS OF PAYMENT:

The payment will be made as per the analysis on 100% NaOH basis.

08. DUTIES AND TAXES:

Taxes etc if applicable should be mentioned clearly and separately with the percentage. GST will be paid to the vendors only, if the input tax invoices/debit notes reported in GSTR-1 and corresponding GSTR-3B is filed.

1. Caustic Soda Lye shall be supplied in tankers by road.
2. DELIVERY:

In the event of an order, you should be in a position to start supplies within short notice and despatches are to be effected as per delivery schedule given by TNPL Unit-I and Unit-II from time to time.

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TAMILNADU NEWSPRINT AND PAPERS LTD

TENDER NO: 212213004703

2

11. DELAY OR NON DELIVERY:

Time is the essence of the contract and completion of delivery dates agreed to are binding on the seller. In the event the seller is not able to supply as per the delivery schedules given by TNPL, Purchaser will have a right either to cancel the order without prejudice to any other rights or to make purchase from an alternate source at the risk and cost of the seller.

12. REJECTION:

TNPL requires CAUSTIC SODA LYE strictly as per our specification given in S.No.2 above. Material not meeting our specification will be rejected outright and the rejected material shall be taken back within 7 days and replacement should be made within 7 days from the date of intimation.

1. In case of rejection and failure to replace goods, the order will be treated as incomplete and we may cancel the order and will arrange to purchase the goods from elsewhere at your risk and cost and the purchase order on you will be cancelled and action taken as per the order terms.
2. EARNEST MONEY DEPOSIT:

An EMD amount Rs 2,00,000/- should be submitted by DD along with technical bid drawn in favour of TAMILNADU NEWS PRINT AND PAPERS LIMITED payable at KARUR. Offers received without EMD are liable for rejection.

1. The offer should be valid for a minimum period of 90 DAYS from the date of Reverse auction held / opening of price bid. No bidder is permitted to withdraw his offer within the validity period of the tender or before finalization of the order. In case any bidder withdraws his offer within the validity period of the offer or before finalization of the order, the EMD amount paid by him will be forfeited.
2. The EMD of the successful bidder will be converted into Security Deposit. This amount will not bear any interest and will be refunded on satisfactory completion of the order. This amount shall stand forfeited in the event of cancellation of order due to unsatisfactory performance of the seller.

17.PRECAUTION TO BE TAKEN BY SUPPLIERS - FOR HAZARDOUS MATERIALS:

1. Supplier shall maintain Material Safety Data Sheet for all hazardous materials
2. Supplier shall ensure environmental regulatory compliance.
3. Supplier shall ensure that transportation of hazardous chemicals as per the provision of the Motor Vehicles Rules 1989 under the Motor Vehicle Act 1988.
4. In case of chemical containers/barrels, the supplier shall ensure that the lid is placed firmly and sealed to avoid any leakage.
5. In case leakage of acid/chemical is observed from the container due to puncture in the container, precautionary measures to be followed for arresting the leakage.
6. Please ensure that the Drivers Carry TREM Card (Transport Emergency) with all relevant details.

18. TRANSIT RISK & INSURANCE:

Transit insurance should be arranged by the supplier at their cost.

19. WEIGHT VARIATION CLAUSE:

Weight variation up to 0.5% on total weight is permissible to take care of Weigh Bridge to Weigh Bridge variation. However, if the weight variation exceeds 0.5%, the actual weight recorded in TNPL Weigh Bridge will be taken for accounting and payment purpose.

20. The suppliers are permitted to deal only with the Purchase Dept.

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