(Incorporated in the Cayman Islands with limited liability)
(Stock Code: 8053) Terms of Reference f or Audit Committee1. | Members |
1.1 | Members of the Audit Committee (the "Committee") shall be appointed by the board of directors (the "Board") of the Company. The Committee shall consist of not less than three members and at least one member shall have the appropriate professional qualifications or accounting or related financial management expertise as required under rule 5.05(2) of the Rules Governing the Listing of Securities on the Growth Enterprise Market of the Stock Exchange of Hong Kong Limited (the "GEM Listing Rules"). A majority of members of the Committee shall be independent non-executive directors (INED(s)). |
1.2 | The Chairman of the Committee (the "Chairman") shall be appointed by the Board and should be acted by an INED. In the absence of the Chairman, members present may elect any member (who should be an INED) to conduct the meeting. |
1.3 | A former partner of the Company's existing auditing firm ("Firm") is prohibited from acting as a member of the Committee for a period of 1 year commencing on the date of his ceasing |
(a) to be a partner of the Firm; or (b) to have any financial interest in the Firm, whichever is the later. | |
2. | Quorum |
2.1 | Two members shall form a quorum and one of whom must be an INED. |
3. | Meetings |
3.1 | Meetings of the Committee may be held as and when required or as requested by the Chairman. The Committee shall hold at least four meetings in a year. The Company's external auditors may also request a meeting if they consider necessary. |
1
3.2 | A Committee meeting which is duly convened and at which a quorum is present shall be competent to exercise all or any of the authorities, power and discretions vested in or exercisable by the Committee. | |
3.3 | Members of the Committee may adopt from time to time the procedures governing the convening of the Committee meetings and the means and procedures for the passing of resolutions at Committee meetings. | |
3.4 | The Committee should meet, in the absence of management, with the Company's external auditors at least twice a year. | |
3.5 | The Chairman may invite any members of the management, division heads, head of Internal Audit and representative of the Company's external auditors to attend Committee meeting if he considers necessary and with suitable reasons. | |
3.6 | The Company Secretary or his delegate or such other person appointed by the Chairman shall be the secretary of the Committee (the "Secretary"). | |
4. | Minutes of Meetings | |
4.1 | Minutes of the Committee shall be kept by the Secretary. Draft and final versions of minutes of the Committee meetings shall be sent to all Committee members for their comment and records within a reasonable time after the meeting. | |
5. | Responsibilities | |
The Committee shall: | ||
5.1 | Relationship with external auditors: | |
(a) | to be primarily responsible for making recommendation to the Board on the appointment, reappointment and removal of the external auditor, and to approve the remuneration and terms of engagement of the external auditor, and any questions of resignation or dismissal of that auditor; and to ensure the compliance with GEM Listing Rule 17.50(4) that requires an announcement to be published when there is a change of auditors. | |
(b) | to review and monitor the external auditor's independence and objectivity and the effectiveness of the audit process in accordance with applicable standard. The Committee should discuss with the auditor the nature and scope of the audit and reporting obligations before the audit commences; and | |
(c) | to develop and implement policy on the engagement of an external auditor to supply non-audit services. For this purpose, external auditor shall include any entity that is under common control, ownership or management with the audit firm or any entity that a reasonable and informed third party having knowledge of all relevant information would |
2
reasonably conclude as part of the audit firm nationally or
internationally. The audit committee should report to the
Board, identifying any matters in respect of which it
considers that action or improvement is needed and making
recommendations as to the steps to be taken.
5.2 Review of financial information of the Company:
(a) to monitor integrity of financial statements of the
Company and the Company's annual report and accounts,
half-year report and quarterly reports, and to review
significant financial reporting judgements contained in them.
In this regard, in reviewing the Company's annual report and
accounts, half-year report and quarterly reports before
submission to the Board,
the Committee should focus particularly on:-
(i) any changes in accounting policies and practices; (ii)
major judgmental areas;
(iii) significant adjustments resulting from audit;
(iv) the going concern assumptions and any qualifications;
(v) compliance with accounting standards; and
(vi) compliance with the GEM Listing Rules and other legal
requirements in relation to financial reporting;
(b) In regard to (a) above:-
(i) members of the Committee must liaise with the Board and
senior management and the
Committee must meet, at least twice a year, with the
Company's auditors; and
(ii) the Committee should consider any significant or unusual
items that are, or may need to be, reflected in such reports
and accounts and must give due consideration to any matters
that have been raised by the Company's staff responsible for
the accounting and financial reporting function, compliance
officer or auditors;
5.3 Oversight of the Company's financial reporting system and
internal control procedures:
(a) to review the Company's financial controls, internal
control and risk management systems;
(b) to discuss with the management the system of internal
control and ensure that management has discharged its duty to
have an effective internal control system including the
adequacy of resources, qualifications and experience of staff
of the Company's accounting and financial reporting function,
and their training programmes and budget;
3
(c) to consider any findings of major investigations of
internal control matters as delegated by
the Board or on its own initiative and management's
response;
(d) where an internal audit function exists, to ensure
co-ordination between the internal and external auditors, and
to ensure that the internal audit function is adequately
resourced and has appropriate standing within the Company,
and to review and monitor the effectiveness of the internal
audit function;
(e) to review the Group's financial and accounting policies
and practices;
(f) to review the external auditor's management letter, any
material queries raised by the auditor to management in
respect of the accounting records, financial accounts or
systems of control and management's response;
(g) to ensure that the Board will provide a timely response
to the issues raised in the external
auditor's management letter;
(h) to report to the Board on the matters set out in this
code provision; (i) to consider other topics, as defined by
the Board;
(j) to review arrangements by which employees of the Company
may, in confidence, raise concerns about possible
improprieties in financial reporting, internal control or
other matters. The Committee should ensure that proper
arrangements are in place for the fair and independent
investigation of such matters and for appropriate follow-up
action;
(k) The Committee shall report to the Board any suspected
frauds or irregularities, failures of internal control or
suspected infringements of laws, rules and regulations as
well as GEM Listing Rules which come to its attention;
and
(l) to act as the key representative body for overseeing the
Company's relation with the external
auditor.
6.1 The Committee is authorised by the Board to deal with
matters within the terms of reference and has authority to
enquire and seek relevant information from any employees and
to request for their full co-ordination.
6.2 The Committee is provided by the Board with sufficient
resources to perform its duties including authorisation to
obtain legal or other independent professional advices from
outsiders at the Company's expenses and to secure the
attendance of these outsiders if it considers necessary.
4
7. | Others |
7.1 | These Terms of Reference have been prepared bilingually in English and Chinese, and both versions have equal status and same effect. |
5
distributed by | This press release was issued by China Electric Power Technology Holdings Limited and was initially posted at http://www.ceptchina.com/resources/upload/2012-03-26/20120326172143.78573.pdf;jsessionid=BB3D5186453 ADDB12F1A05C9A8036175 . It was distributed, unedited and unaltered, by noodls on 2012-03-26 13:14:16 PM. The issuer is solely responsible for the accuracy of the information contained therein. |