NOTICE OF THE TWENTY-NINTH ANNUAL GENERAL MEETING
Notice is hereby given that the twenty-ninth Annual | 4. Notice to shareholders who have not provided | |||||||
General Meeting (the 'meeting') of Pakistan | their CNICs | |||||||
Telecommunication Company Limited (the 'Company') | As per directives of the Securities and Exchange | |||||||
will be held on Tuesday, May 28, 2024, at 11:00 a.m. at PTCL | ||||||||
Office, Sector G-8/4, Islamabad, to transact the following | Commission of Pakistan ("SECP") issued vide S.R.O No. | |||||||
business: | 831(I)/2012 dated July 5, 2012, the dividend warrants | |||||||
should bear the Computerized National Identity Card | ||||||||
1. To confirm minutes of the 28th Annual General | ||||||||
Number ("CNIC") of the registered shareholder or the | ||||||||
Meeting held on April 28, 2023. | authorized person, except in case of minor(s) and | |||||||
2. | corporate shareholder(s). Members who have not yet | |||||||
To receive, | consider and | adopt the Audited | submitted photocopies of their valid CNICs are once | |||||
Accounts for the year ended December 31, 2023, | again requested to provide the same with their | |||||||
together with the Auditors' and Directors' reports. | respective folio numbers to the Company's Share | |||||||
Pursuant to the provisions of Section 223(6) of the | Registrar, FAMCO Share Registration Services (Pvt.) | |||||||
Limited to ensure disbursement of their dividend withheld | ||||||||
Companies | Act, | 2017 (the "Act"), the Annual | ||||||
with the Company. Members holding shares in | ||||||||
Audited Financial Statements of the Company have | ||||||||
CDC/Participants accounts are also requested to | ||||||||
been uploaded on the website of the Company | update their CNIC/NTN with CDC or their | |||||||
which can be downloaded from the following link | Participants/Stock Brokers. | |||||||
and/or QR enabled code: | 5. Payment of dividend electronically (e-mandate) | |||||||
Weblink | QR Code | Under the provisions of Section 242 of the Companies | ||||||
https://ptcl.com.pk/uploads/Annual%20Report%202023.pdf | Act, 2017, it is mandatory for a listed Company to pay | |||||||
cash dividends to its shareholders only through | ||||||||
electronic mode directly into the bank account | ||||||||
3. To appoint Auditors for the financial year ending | designated by the entitled shareholders. | |||||||
December 31, 2024, and to fix their remuneration. | In order to receive dividends directly into their bank | |||||||
4. To transact any other business with the permission | account, shareholders holding shares in physical form | |||||||
are requested to fill in the Electronic Credit Mandate | ||||||||
of the Chair. | Form available on the Company's website and send it | |||||||
By Order of the Board | duly signed along with a copy of CNIC to the | |||||||
Islamabad | Zahida Awan | Company's Share Registrar, FAMCO Share Registration | ||||||
Services (Pvt.) Limited at 8-F, Near Hotel Faran, Nursery, | ||||||||
Dated: May 7, 2024 | Group Company Secretary | Block-6, P.E.C.H.S., Shahra-e-Faisal, Karachi. | ||||||
Shareholders who hold shares with CDC or Participants/ | ||||||||
NOTES | ||||||||
Stock Brokers are advised to provide the mandate to | ||||||||
CDC or their Participants/ Stock Brokers. | ||||||||
1. Participation in the Annual General Meeting | 6. Further Guidelines for CDC Account Holders | |||||||
In compliance with the instructions of the Securities and | CDC account holders will have to follow the guidelines | |||||||
Exchange Commission of Pakistan (the 'Commission') | issued by the SECP through its Circular 1 of January 26, | |||||||
promulgated vide its various Circulars, the Members are | 2000, stated herein below: | |||||||
encouraged to attend the AGM through video-link or by | ||||||||
consolidating their attendance through proxies. The Members | A. For Attending the Meeting | |||||||
whoarewillingtoattendandparticipateattheAGMthrough | In the case of individuals, the account holder or | |||||||
video-link are required to register their particulars by sending | (i) | |||||||
an emailto company.secretary@ptclgroup.com | sub-account holder and/or the person whose securities | |||||||
are in a group account and whose registration details | ||||||||
Such Members are requested to register by providing their | are uploaded as per the Regulations, shall authenticate | |||||||
credentials i.e. Name, Folio Number, Scanned copy of | his/her identity by showing his/her original CNIC or | |||||||
CNIC (both sides), Cell Phone Number, and Number of | original passport at the time of attending the Meeting. | |||||||
Shares held in their name through email with the subject | ||||||||
'Registration for PTCL's AGM'. Video link and login details | (ii) | In the case of a corporate entity, a resolution of the | ||||||
will be shared with only those Members whose emails, | Board of Directors / Power of Attorney with specimen | |||||||
containing all the required particulars, are received at the | ||||||||
signature of the nominee shall be produced (unless the | ||||||||
given email address before 05:00 p.m. on May 24, 2024. The | ||||||||
same has been provided to the Company earlier) at the | ||||||||
Members can | also | provide | their comments and | |||||
time of the Meeting. | ||||||||
suggestions related to the agenda items of the AGM at the | ||||||||
email address: company.secretary@ptclgroup.com | B. For appointing Proxies | |||||||
The Company will follow the best practices and comply | (i) In the case of individuals, the account holder or | |||||||
with the instructions of the Government and the | sub-account holder and/or the person whose securities | |||||||
Commission to ensure protective measures are in place for | are in a group account and whose registration details | |||||||
the well-being of its Members. | are uploaded as per the Regulations shall submit the | |||||||
Any member of the Company entitled to attend and vote | proxy form as per the above requirement. | |||||||
at this meeting may appoint another person as his/her | (ii) The proxy form shall be witnessed by two persons, | |||||||
proxy to attend and vote on his/her behalf. A corporate | ||||||||
whose names, addresses, and CNIC numbers shall be | ||||||||
entity, being a member, may appoint any person, | ||||||||
regardless of whether he is a member or not, as its proxy. In | stated on the proxy form. | |||||||
the case of corporate entities, a resolution of the Board of | ||||||||
Directors /Power of Attorney with specimen signatures of | (iii) | Attested copies of CNICs or passports of the | ||||||
the person nominated to represent and vote on behalf of | beneficiary owner and the proxy shall be attached to | |||||||
the corporate entity shall be submitted to the Company | the proxy form. | |||||||
along with a completed proxy form. Proxies in order to be | ||||||||
effective must be received by the Company at the | (iv) The proxy shall produce his/her original CNIC or | |||||||
Registered Office not less than 48 hours before the time | ||||||||
fixed for holding the meeting. | original passport at the time of the Meeting. | |||||||
2. Closure of Share Transfer Books | (v) | In the case of a corporate entity, a resolution of the | ||||||
The Share Transfer Books of the Company will remain closed | ||||||||
Board of Directors/ Power of Attorney with specimen | ||||||||
from May 21, 2024, to May 28, 2024 (both days inclusive). | signature should be submitted along with the proxy form | |||||||
Transfers received by our Share Registrar, FAMCO Share | to the Company. | |||||||
Registration Services (Pvt.) Limited at 8-F, Near Hotel Faran, | ||||||||
Nursery, Block-6, P.E.C.H.S., Shahra-e-Faisal, Karachi at the | 7. Consent for Video Conference Facility | |||||||
close of business on May 20, 2024, will be treated in time for | Members can also avail video conference facility in | |||||||
the purpose of attending the Annual General Meeting. | ||||||||
3. | Change of Address | Karachi & Lahore. In this regard, please fill out the | ||||||
following and submit it to the registered address of the | ||||||||
Members holding shares in physical form are requested to | Company at least 10 days before holding of the | |||||||
meeting. | ||||||||
notify any change in address immediately to our Share | ||||||||
Registrar, FAMCO Share Registration Services (Pvt.) Limited. | The video facility will be provided only if the Company | |||||||
Members holding shares in CDC/Participants accounts are | ||||||||
receives consent from members holding in aggregate | ||||||||
requested to update their addresses with CDC or their | ||||||||
10% or more shareholding residing in Karachi or Lahore, | ||||||||
Participants/Stock Brokers. | ||||||||
to participate in the meeting through video conference at least 10 days prior to the date of the meeting, the
Company will arrange video conference facility in that city subject to availability of such facility in that city.
The Company will intimate members regarding venue of video conference facility at least 5 days before the date
of the meeting along with complete information necessary to enable them to access such facility.
I/we __________of____________, being a member of
Pakistan Telecommunication Company Limited holder of
__________ Ordinary Shares(s) as per Register Folio No.
__________________ hereby opt for video conference
facility at ____________.
Signature of Member
8. Circulation of annual audited financial statements through QR enabled code and weblink
As allowed by the Securities and Exchange Commission of Pakistan (SECP) vide its Notification S.R.O. 389(I)/2023 dated March 21, 2023, the shareholders of the Company in their general meeting held on April 28, 2023, had
authorized the Company to circulate the annual audited
financial statements through QR enabled code and
weblink instead of circulating the same through
CD/DVD/USB. Soft copies of the Annual Audited Financial Statements are available on the Company's official
website www.ptcl.com.pk
9. Deduction of withholding tax on the amount of dividend
The following information is being disseminated for the
information of the members in accordance with the instructions of the SECP promulgated vide its Circular No. 19/2014 of October 24, 2014;
- The Government of Pakistan through Finance Act has made certain amendments in section 150 of the Income Tax Ordinance, 2001 whereby different rates are prescribed for deduction of withholding tax on the amount of dividend paid by the companies. These tax rates are as under:
- For filers of income tax returns: 15%
- For non-filers of income tax returns: 30%
All shareholders whose names are not entered into the
Active Tax-pavers List (ATL) provided on the website of FBR, despite the fact that they are filers, are advised to
make sure that their names are entered into ATL before
the date for payment of future cash dividend otherwise tax on their cash dividend will be deducted as per the
rates prescribed by the authority.
-
For any further query/problem/information, the investors may contact Company's Share, Registrar FAMCO Share Registration Services (Pvt.) Limited, 8-F, Near Hotel Faran, Nursery, Block-6, P.E.C.H.S., Shahra-e-Faisal, Karachi (Ph.# +9221-34380101 and +9221-34380102
Email:info.shares@famcosrs.com - The corporate shareholders having CDC accounts are required to have their National Tax Number ("NTN")
updated with their respective participants, whereas
corporate physical shareholders should send a copy of their NTN certificate to the Company or its Share Registrar, FAMCO Share Registration Services (Pvt.) Limited. The shareholders while sending NTN or NTN certificates, as the
case may be, must quote the company name and their respective folio numbers.
10. Conversion of physical shares into book entry form
Pursuant to the provisions of Section 72(2) of the Companies Act, 2017, Shareholders having physical shareholding are encouraged to open a CDC Sub - Account with any authorized Broker or Investor Account directly with CDC, to convert their existing physical shares into scriptless form. It would be pertinent to note that per the existing regulations of the Pakistan Stock Exchange
Limited, trading of physical shares is not permitted. Conversion of physical shares into scriptless form will facilitate the shareholders in many ways e.g. safe custody and ease of sale or purchase of shares at their convenience.
26CM X 32CM
Weblink | QR Code |
https://ptcl.com.pk/uploads/Annual%20Report%202023.pdf | |
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PTCL - Pakistan Telecommunication Company Limited published this content on 07 May 2024 and is solely responsible for the information contained therein. Distributed by Public, unedited and unaltered, on 07 May 2024 10:33:06 UTC.