First Treet Manufacturing Modaraba : Procedure for E-Voting Facility & Voting Through Postal Ballot

First Treet Manufacturing Modaraba

Managed By: Treet Holdings Limited

Registered Office: 72-B, Industrial Area, Kot Lakhpat, Lahore-54770

PROCEDURE FOR ELECTRONIC VOTING AND THROUGH POSTAL BALLOT

Further to our advertisement regarding ARM Notice in newspaper dated October 05, 2023, please note the followings.

ELECTRONIC VOTING

In accordance with the Companies (Postal Ballot) Regulation, 2018, (the "Regulations") the right to vote through electronic voting facility and voting by post shall be provided to members of every listed company for, inter alia, all businesses classified as special business under the Companies Act, 2017 in the manner and subject to conditions contained in the Regulations,

Detail of E-Voting facility will be shared through e-mail with those members of the company who have valid cell numbers

• e-mailaddresses available in the Register of Members of the Company by the end of business on October 20, 2023 maintained by Corplink (Private) Limited being the e voting service provider of the Company.
  Identity of the members intending to cast vote through e-voting shall be authenticated through electronic signature or authentication for login.
  Members shall cast vote online from October 24, 2023, 9:00 A.M. till October 26, 2023 5:00 P.M. Voting shall close on October 26, 2023 at 5:00 P.M. Once the vote on the resolutions has been casted by a Member, he/she shall not be allowed to change it subsequently.

PROCEDURE FOR VOTING THROUGH POSTAL BALLOT

Members may alternatively opt for voting through postal ballot. For the convenience of the members, Ballot Paper is annexed to this notice.

The members must ensure that the duly filled and signed ballot paper, along with a copy of the Computerized National Identity Card (CNIC) should reach the Chairman of the meeting through post at the Company's registered address, or email one day before the AGM, i.e., on October 26, 2023 before 5:00 P.M. A postal ballot received after this time / date shall not be considered for voting. The signature on the Ballot Paper shall match with the signature on the CNIC.

Lahore: October,10, 2023

(Zunaira Dar)Company Secretary

First Treet Manufacturing Modaraba

BALLOT PAPER FOR VOTING THROUGH POST

For poll at the Annual Review Meeting of First Treet Manufacturing Modaraba to be held on Friday, October

27, 2023 at the Company's Registered Office: 72-B, Industrial Area, Kot Lakhpat, Lahore.

Designated email address of the Chairman at which the duly filled in ballot paper may be sent:

[e-mail]

I/we hereby exercise my/our vote in respect of the following resolutions through postal ballot by conveying my/our assent or dissent to the following resolution by placing tick (√) mark in the appropriate box below (delete as appropriate);

Special Resolutions

5. RESOLVED THAT subject to approval of the Modaraba Division/Wing of Securities Exchange Commission of Pakistan, the Prospectus of the First Treet Manufacturing Modaraba be and is hereby amended by way of addition of the following clause in Part I of the Prospectus:

"The Modaraba may, by Special Resolution, reduce its Modaraba Fund/Paid-up Capital in any manner, subject to confirmation by the Court and/or any incidental authorization and consent required under applicable law" FURTHER RESOLVED THAT, the Chief Executive Officer and/or Chief Financial Officer and/or the Company Secretary be and are hereby jointly and severally authorized to sign all such forms and returns and other documents and to do all such acts, deeds and things as may be necessary to give effect to the aforesaid resolution.

Sr. No.	Nature and Description of	No. of ordinary shares for	I/We assent to the	I/We dissent to the
	resolutions	which votes cast	Resolutions (FOR)	Resolutions
				(AGAINST)

• Special Resolution as per Agenda
  # 5 (as given above)

Signature of shareholder(s) _______________

Place: ________________

Date: ________________

NOTES:

1. Dully filled postal ballot should be sent to chairman 72-B, Industrial Area, Kot Lakhpat, Lahore or through email at [e-mail]
2. Copy of CNIC, NICOP/Passport No. (In case of foreigner) should be enclosed with the postal ballot form
3. Postal ballot forms should reach chairman of the meeting till 5.00 p.m. October 26, 2023. Any postal ballot received after this date, will not be considered for voting.
4. Signature on postal ballot should match with signature on CNIC, NICOP/Passport (In case of foreigner).
5. Incomplete, unsigned, incorrect, defaced, torn, mutilated, over written ballot paper will be rejected.

26cm x 4 cols