NOTICE TO THE EXTRAORDINARY GENERAL MEETING OF AVIDLY PLC ON
Notice is given to the shareholders of
A. Matters on the agenda of the general meeting
At the general meeting, the following matters will be considered:
1. Opening of the meeting
2. Calling the meeting to order
3. Election of persons to scrutinize the minutes and to supervise the counting of votes
4. Recording the legality of the meeting
5. Recording the attendance at the meeting and adoption of the list of votes
6. Resolution on the number of members of the board of directors
The board of directors proposes to the general meeting that three (3) ordinary members of the board would be elected for the upcoming term.
7. Resolution on the remuneration of the members of the board of directors
The board of directors proposes to the general meeting that no remuneration be paid to the members of the board of directors to be elected.
8. Election of members of the board of directors
The board of directors proposes to the general meeting that John-Matias Uuttana, Hampus Nestius and
9. Closing of the meeting
B. Documents of the general meeting
Abovementioned proposals included in the agenda of the general meeting and this notice are available on Avidly Plc’s website at https://investors.avidlyagency.com/en/ on
The minutes of the meeting shall be available on the above-mentioned website as from
C. Instructions for the participants in the general meeting
1. Shareholders registered in the shareholders’ register
Each shareholder, who is registered on
A shareholder, who is registered in the shareholders’ register of the company and who wants to participate in the general meeting, shall register for the meeting no later than
Such notice can be given:
- by regular mail to
- by e-mail to egm@avidlyagency.com; or
- by telephone to number +358(0)10 231 9000 Avidly Plc’s switchboard on weekdays from Monday to Friday at
In connection with the registration, a shareholder shall notify shareholder’s name, personal identification number/business ID, address, telephone number and the name of a possible assistant or proxy representative and the personal identification number of a proxy representative. The personal data given to
The shareholder, authorized representative or proxy representative of the shareholder shall, where necessary, be able to prove his/her identity and/or right of representation.
2. Holders of nominee registered shares
A holder of nominee registered shares has the right to participate in the general meeting by virtue of such shares, based on which the shareholder would be entitled to be registered in the shareholders’ register of the company held by
A holder of nominee registered shares is advised to request without delay necessary instructions regarding the registration in the temporary shareholder’s register of the company, the issuing of proxy documents and registration for the general meeting from shareholder’s custodian bank. The account management organization of the custodian bank has to register a holder of nominee registered shares, who wants to participate in the general meeting, into the temporary shareholders’ register of the company at the latest by the time stated above.
3. Proxy representative and powers of attorney
A shareholder may participate in the general meeting and exercise shareholder’s rights at the meeting by way of proxy representation.
A proxy representative shall produce a dated proxy document or otherwise in a reliable manner demonstrate his/her right to represent the shareholder at the general meeting. When a shareholder participates in the general meeting by means of several proxy representatives representing the shareholder with shares at different securities accounts, the shares by which each proxy representative represents the shareholder shall be identified in connection with the registration for the general meeting.
Possible proxy documents are requested to be delivered in originals to
4. Other instructions and information
Pursuant to chapter 5, section 25 of the Companies Act, a shareholder who is present at the general meeting has the right to request information with respect to the matters to be considered at the meeting.
On the date of this notice to the general meeting
The board of directors
DISTRIBUTION:
Nasdaq Helsinki
www.avidlyagency.com
Attachments
- Download announcement as PDF.pdf
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