This document is an unofficial translation of the Notice of the 101st Ordinary General Meeting of Shareholders and is provided for your convenience only, without any warranty as to its accuracy or as to the completeness of the information. The Japanese original version of the document is the sole official version.
Stock Code: 8001
May 30, 2025
To Those Shareholders with Voting RightsMasahiro Okafuji
Chairman & Chief Executive Officer ITOCHU Corporation
1-3, Umeda 3-chome, Kita-ku, Osaka
NOTICE OF THE 101ST ORDINARY GENERAL MEETING OF SHAREHOLDERSWe are pleased to announce the 101st Ordinary General Meeting of Shareholders of ITOCHU Corporation to be held as described below.
If you are unable to attend the meeting in person, you may exercise your voting rights in writing or via the Internet. Please read the REFERENCE DOCUMENTS OF THE GENERAL MEETING OF SHAREHOLDERS and exercise your voting rights so that it will reach us by 5 p.m., Thursday, June 19, 2025. (Please refer to “Information on Advance Exercise of Voting Rights” on page 3.)
- Date: 10 a.m., Friday, June 20, 2025 (Reception commences at 9 a.m.)
- Place: The Hō Banquet Hall (2F), Hotel New Otani Osaka
4-1, Shiromi 1-chome, Chuo-ku, Osaka
- Objectives of the Meeting:
2. The Non-Consolidated Financial Statements for the 101st Fiscal Term (from April 1, 2024 to March 31, 2025) will be reported at the meeting.
Agenda: Proposal No. 1: Appropriation of SurplusProposal No. 2: Election of Ten (10) DirectorsProposal No. 3: Revision of Remuneration Amount, etc. for Directors and Audit & Supervisory Board Members and Introduction of Restricted Stock Remuneration Plan* When convening this General Meeting of Shareholders, ITOCHU Corporation takes measures for providing information that constitutes the content of REFERENCE DOCUMENTS OF THE GENERAL MEETING OF SHAREHOLDERS, etc. (items subject to measures for electronic provision) in electronic format, and posts this information on ITOCHU Corporation’s website. Please access the website by using the Internet address shown below to review the information.
ITOCHU Corporation’s website: https://www.itochu.co.jp/en/ir/shareholder/general_meeting/
In addition to ITOCHU Corporation’s website, we also post this information on the Tokyo Stock Exchange website. Tokyo Stock Exchange website:
https://www2.jpx.co.jp/tseHpFront/JJK020030Action.do?Show=Show
Please access the above website, enter or search for the name (ITOCHU Corporation) or securities code (8001), select “Basic information” followed by “Documents for public inspection/PR information,” and click “Click here for access” under “Notice of General Shareholders Meeting/Informational Materials for a General Shareholders Meeting” to review the information.
Other matters relating to ordinary general meetings of shareholders
In the event that a shareholder provides no indication of approval or disapproval with regard to the proposals, the shareholder shall be considered to have expressed approval, which shall be handled accordingly.
In the event that a vote is exercised in duplicate in writing and via the Internet, or more than one vote is exercised electronically, the latest vote shall be effective.
For those attending, please present the Exercise Voting Rights Form at the reception desk on arrival at the meeting. Please take note that persons other than shareholders who may exercise voting rights, such as proxy agents who are not shareholders themselves, or those accompanying shareholders, will not be permitted to enter the meeting venue.
Shareholders who request the delivery of materials in paper-based will receive paper documents containing the items subject to measures for electronic provision. Pursuant to the provisions of applicable laws and regulations as well as ITOCHU Corporation’s Articles of Incorporation, these documents do not include the following items. The Audit & Supervisory Board and the Independent Auditor have audited the documents subject to audit, which include the following items.
Business Report: “Status of Independent Auditor” and “Overview of the Basic Policy Regarding Internal Control Systems and the Operational Status Thereof”
Consolidated Financial Statements: “Consolidated Statement of Changes in Equity,” “[Reference] Consolidated Statements of Cash Flows,” and “Notes to Consolidated Financial Statements”
Non-Consolidated Financial Statements: “Non-Consolidated Statement of Changes in Equity” and “Notes to Non-Consolidated Financial Statements”
If circumstances are generated whereby revisions should be made to the items subject to measures for electronic provision, such notification, along with the items before and after revision, shall be published on each website above.
Voting deadline: To be exercised no later than 5 p.m., on Thursday, June 19, 2025
Please scan the QR code located on the bottom right of the Exercise Voting Rights Form. Follow the on-screen instructions and indicate your vote for or against the proposal.
You do not need to enter your voting rights exercise code or password on the Exercise Voting Rights Form.
“QR code” is a registered trademark of DENSO WAVE INCORPORATED.
Note that you may exercise your voting rights only once by using “smart vote”If you want to change your votes via smartphone, etc., please access the PC site, log in with the voting rights exercise code and password on the Exercise Voting Rights Form, and exercise your voting rights again. It is possible to access the PC site by re-reading the QR code.
Please access the URL below, log in with the voting rights exercise code and password on the Exercise Voting Rights Form. Follow the on-screen instructions and indicate your vote for or against the proposal.
Note that for security purposes, you are required to change your password the first time you log in.
[Website for the exercise of voting rights] https://www.web54.net (This website is available in Japanese only.)
Inquiries regarding exercise of voting rights via the InternetSumitomo Mitsui Trust Bank, Limited, Stock Transfer Agency Web Support (dedicated line) Tel: 0120-652-031 (toll free, available only in Japan)
(Service hours: 9 a.m. to 9 p.m.)
Exercise of voting rights in writing (by mail)Voting deadline: To be received no later than 5 p.m., on Thursday, June 19, 2025
・Institutional investors may use the “Voting Rights Electronic Exercise Platform” operated by ICJ, Inc.
・If you have exercised your voting rights both via the Internet and in writing (by mail), the last one to arrive at ITOCHU Corporation shall be deemed effective. Also, if both votes have arrived on the same day, the one exercised via the Internet will be deemed effective.
・If you have exercised your voting rights multiple times via the Internet, the last one shall be deemed effective.
Request to Complete Preliminary QuestionnaireIn seeking to ensure more effective operation of the General Meeting of Shareholders, we ask for your cooperation in completing a preliminary survey regarding matters of interest to our shareholders. You may complete the questionnaire after having submitted your vote as described under “Exercise of voting rights via smartphone, etc.”
Response deadline: No later than 5 p.m., on Thursday, June 19, 2025
Step 1: Please scan the “QR code for log in to the voting website for smartphones” located on the bottom right of the Exercise Voting Rights Form.
Step 2: The smart vote main screen will appear. Follow the on-screen instructions and indicate your vote for or against the proposal.
Step 3: After you have finished voting, tap the “Respond to Questionnaire” button. Please respond to the questionnaire
Please note that access to the questionnaire is not available if you exercise your voting rights via PC or in writing (by mail).
Any information you provide will be used solely as reference for operations of the General Meeting of Shareholders and will be rigorously handled in accordance with the Privacy Policy of ITOCHU Corporation.
“QR code” is a registered trademark of DENSO WAVE INCORPORATED.
An online live stream of the General Meeting of Shareholders will be provided for shareholders who will be unable to attend in person.
Stream date: 10 a.m., Friday, June 20, 2025
(Stream will be set up around 9:30 a.m., Friday, June 20, 2025) URL: https://8001.ksoukai.jp (This website is available in Japanese only.)
Shareholder ID: Shareholder number on the Exercise Voting Rights Form (9 digits)
Password: ZIP Code on the Exercise Voting Rights Form (7 digits (no hyphen, half-width digits))
[Notes]
Only shareholders may view the stream. Please refrain from sharing your login information with third parties.
Please refrain from capturing, recording video or audio from the stream, and from sharing the stream on places such as social media.
Please note that video and audio quality may be erratic depending on the device or Internet environment.
Communication and other charges will be borne by the shareholders.
Viewing the live stream of the shareholders meeting is not attendance as stipulated by the Companies Act and will not be able to exercise your voting rights or ask questions.
If the live stream is not possible, notification of an alternate distribution channel or of the cancelation of the live stream will be announced promptly on ITOCHU Corporation’s website.
[ITOCHU Corporation’s website] https://www.itochu.co.jp/ja/ir/shareholder/general_meeting/
NoticeWe have adopted the new “KABUNUSHI PASSPORT” service of Sumitomo Mitsui Trust Bank, Limited, which serves as a communication tool for engaging with our shareholders. We encourage you to use the service by installing the app.
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Itochu Corporation published this content on May 16, 2025, and is solely responsible for the information contained herein. Distributed via Public Technologies (PUBT), unedited and unaltered, on May 16, 2025 at 10:13 UTC.